by Anika Rinker | Sep 19, 2022 | Vestry Updates
St. Martin-in-the-Fields Vestry Meeting, August 21, 2022
Present: Alan Bentrup, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Mary Anderson, Melissa Kurkul, DJ Mitchell, Amanda Alvarez, Rick Schulz, Bob Bess, Joe Stark
Representatives from VLK Architects were present for the meeting
- The June minutes were presented. No changes were made. DJ Mitchell made a motion to accept and Bob Bess seconded. Vestry voted and approved.
- Finance Committee Report – Gary Wilkinson
- See attached report for details
- Explained what review of the finances. Committee found no discrepancies or issues during the July review. Members signed off on the committee and their findings.
- DJ explained the current financial situation at SMITF and presented his report.
- Vestry voted to accept the report
- Master Plan presentation
- VLK Architects presented conceptual master plan ideas for vestry review
- Senior Warden – Keen Haynes
- VPIC schedule
- Discussed the ministry fair on September 11th
- Jr Warden Report– Joe Stark, Rick Schulz
- Reported on repairs and maintenance issues
- Given the go ahead to call the sprinkler man and get them repaired/replaced
- Restriping of the parking lot which was requested by the City of Southlake
- Announced that a new Fire Inspection Company has been hired.
- Rector’s Report – Alan Bentrup
- Announced a grant for the Stephen’s Ministry.
- Asked for a motion to create a line item for the funds.
- Old Business
- Title Issue is being investigated by Diocese of Texas
- Fever has hired someone to mow the grounds.
Meeting was adjourned.
Respectfully submitted
Mary Anderson
by Anika Rinker | Sep 12, 2022 | Vestry Updates
St. Martin-in-the-Fields, Vestry Minutes June 20, 2022
Present: Alan Bentrup, Paula Jefferson, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Mary Anderson, Melissa Kurkel, DJ Mitchell, Amanda Alvarez, Rick Schulz, Bob Bess, Joe Stark
Absent:
The meeting was called to order at 7:00 by the Rev. Alan Bentrup
Opening Prayer offered by Alan
May Minutes approved
Finance Committee Report – Gary Wilkinson
- See the attached report
- Gary Wilkinson is looking into an affordable review with David Lowder’s assistance.
- Reports approved.
Senior Warden Report – Keen Haynes
- VPIC assignments filled for July and August
- Diocesan merger was discussed.
Junior Warden Report– Joe Stark and Rick Schulz
- Updated vestry on various property items around the campus.
Assistant Rector– Paula Jefferson
- Offered update on Stephen Ministry
Rector’s Report – Alan Bentrup
- Master plan update on meetings with VLK Architects, to be presented at August meeting
- Discussion of staffing changes with Rev. Paula leaving for St. Christopher’s
- Bob Duquesnel has been hired as the new choir director
- Raises for Parish Admin and Family Minister starting Aug 1
- Motion to submit application for Parish Status in the Diocese of Texas (EDOT) approved unanimously; application to be signed by vestry and parishioners
- Motion to establish new temporarily restricted fund for Building Bridges program unanimously approved. Building Bridges is a partnership with Chrysallis Center (Carla Pulliam) focsed on support and education for parents of LGBTQ teens, funded by diocesan mission grant
Closing Prayer – Alan Bentrup
Adjourned at 8:00
Respectfully submitted
Mary Anderson – Vestry Clerk
by Anika Rinker | Jul 5, 2022 | Vestry Updates
St. Martin-in-the-Fields Vestry Minutes: May 15, 2022
Present: Alan Bentrup, Paula Jefferson, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Melissa Kurkel, DJ Mitchell, Amanda Alvarez, Rick Schulz, Bob Bess, Joe Stark
Absent: Mary Anderson, Jim McManic
The meeting was called to order at 12:00 by the Rev. Alan Bentrup
Opening Prayer offered by Alan
April Minutes approved
Finance Committee Report – Gary Wilkinson
See the attached report
Gary Wilkinson is looking into an affordable review with David Lowder’s assistance.
Reports approved.
Senior Warden Report – Keen Haynes
VPIC assignments filled for June.
Diocesan merger was discussed.
Junior Warden Report– Joe Stark and Rick Schulz
Bryant Sprinklers seeing quotes for new water controller boxes.
A request for maintaining memorial garden fountain from the MG team. Jr. Wardens will create a signup sheet for names.
Assistant Rector– Paula Jefferson
Stephen ministry classes will begin soon.
Pastoral care is active.
Rector’s Report – Alan Bentrup
Master plan was discussed and approved to hire VLK Architects.
At Pentecost the congregation will be invited to use the common cup at communion.
2022-2023 Christian formation will be revamped to be intergenerational.
Interviewing for choir director is ongoing
Closing Prayer – DJ Mitchell
Blessing – Alan Bentrup
Adjourned at 1:30
Respectfully submitted,
Linda Seeber for Mary Anderson – Vestry Clerk
by Anika Rinker | Jun 2, 2022 | Vestry Updates
St. Martin-in-the-Fields, Vestry Minutes: April 17, 2022
Present: Alan Bentrup, Paula Jefferson, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Melissa Kurkel, DJ Mitchell, Amanda Alvarez, Rick Schulz, Bob Bess, Joe Stark
Absent: Mary Anderson
The meeting was called to order at 12:30 by Rev. Alan Bentrup
Opening Prayer offered by Alan
March Minutes approved
Treasurer’s Report/Budget Committee Report – DJ Mitchell
See the attached report
Gary Wilkinson is looking into an affordable audit with David Lowder’s assistance.
Reports approved.
Senior Warden Report – Keen Haynes
VPIC assignments filled for May.
Junior Warden Report– Joe Stark and Rick Schulz
Liability issue with addition of a gaga ball court and Pickle ball was discussed.
It was suggested we review our liability insurance policies.
Sprinkler repaired for the Good News Garden.
Assistant Rector– Paula Jefferson
Report attached.
Rector’s Report – Alan Bentrup
Staffing change with Joe Henry has resigned and taken a new job in Dallas.
Divine Purpose statement was approved.
Finalizing agreement with Fever.
Eagle Scout Project was discussed. No updates for the gaga ball court project.
Master plan is progressing with input from committee.
Closing Prayer – DJ Mitchell
Blessing – Alan Bentrup
Adjourned at 2:00
Respectfully submitted
Linda Seeber for Mary Anderson – Vestry Clerk
by Anika Rinker | Mar 22, 2022 | Vestry Updates
St. Martin-in-the-Fields Vestry Minutes: March 20, 2022
Present: Alan Bentrup, Paula Jefferson, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Melissa Kurkel, Dj Mitchell, Mary Anderson, Amanda Alvarez, Rick Schulz,
Absent: Bob Bess, Joe Stark
The meeting was called to order at 12:15 by Rev. Alan Bentrup
Opening Prayer offered by Alan
Treasurer’s Report/Budget Committee Report – DJ Mitchell
- See the attached report
- DJ announced that a outside audit will probably take place next year if the diocese agrees. Will need to make allowances for the cost factor.
- Discuss the need for a capital needs list of improvements
- Mary Anderson made a motion to accept the Treasurer’s Report and Keen Haynes seconded
Senior Warden Report – Keen Haynes
Junior Warden Report
Paula Jefferson
- Reported a big response to Stephen’s ministry.
- Lenten Meditation is going well.
- Mention the Wednesday Lenten Series
- Spoke about Hillsboro and the 150th anniversary celebration that will happen at the end of the month.
Rector’s Report – Alan Bentrup
- Discussed the meeting with the architects and a handout was given to the vestry with information.
- He is still working with Fever and creating a long-term plan.
- Vestry Meeting was changed for April to the 10th
- Eagle Scout Project was discussed. Scout is interested in building a gaga ball court. Vestry members had questions and there was a discussion about the project.
- Vestry made a motion to accept the Vestry Stewardship Covenant that was created during the retreat.
- Keen Haynes made a motion to allow 4 Saints to email a letter to the parish members. Melissa Kurkul seconded. Vestry voted to approve.
- Easter offering will be designated for Christian Formation. A small portion will be designated to Stephen Ministries to offset costs.
- Announced that Bob Bess is spearheading the Communication Taskforce.
Closing Prayer and Blessing – Alan Bentrup
Adjourned at 1:30
Respectfully submitted
Mary Anderson – Vestry Clerk
by Anika Rinker | Feb 22, 2022 | Vestry Updates
St. Martin-in-the-Fields Vestry Meeting – February 20, 2022
All Members Present except Amanda Alvarez
Meeting was called to order/Opening Prayer
A Motion was made by Bob Bess to approve the 3 sets of minutes that were presented. DJ Mitchell seconded.
All voted to approve the minutes.
DJ Mitchell – Treasurer’s Report
- See attached document for a detailed report
- The vestry discussed the deficit in the budget and DJ agreed to write a letter to the parishioners and ask if they would be able to increase their pledges for 2022-23.
- Keen Haynes made a motion and Joe Stark seconded it to approve the Treasurer’s Report. All voted and agreed.
Gary Wilkinson – Finance Committee
- Gary outlined the duties and responsibilities of the committee to the new members of the vestry.
- Announced – City of Southlake will be sending a check to SMITF for an easement. The Finance Committee recommended that the deposit be put into the Emergency Fund. Vestry voted and agreed.
- Committee was notified that a parishioner’s employer will be sending a matching contribution to SMITF. The Finance Committee also recommended that any such deposits be deposited into the same fund as the parishioner’s contribution. Vestry voted and agreed.
- Gary announced the next meeting will be held March 19, 2022.
- Rich Schulz made a motion and DJ seconded it to accept the finance report. All voted and agreed.
Senior Warden Update – Keen Haynes
- Discussed the Deanery Meeting and the changes of officers
- VPIC assignments were made
Jr Warden Update – Joe Stark
- Good News Garden wants to build more planting beds if money is available.
- Had a discussion about the choir loft and some ideas in the future for the choir placement.
Paula Jefferson
- Discussed the continued success of:
- Harry Potter series
- Human Flourishing on ZOOM
- Pastoral Care
- Announced the Lenten Series that will begin on ZOOM @ 7:00 pm
Alan Bentrup
- Discussed the upcoming vestry retreat
- Fever United Proposal is in the works to allow them to take over the lawn care for continued support of the teams and their ability to use the church fields for practice
- Announced
- we will be using wine again
- no masks required at 10:30 but masks will be required for 8:00.
- During Lent there will be no music at 8:00 and at the 10:30 – no words on the screen to the hymns.
Closing Prayer
Respectfully Submitted – Mary Anderson, Vestry Clerk
