Vestry Minutes: March 20, 2022

St. Martin-in-the-Fields Vestry Minutes: March 20, 2022

Present:  Alan Bentrup, Paula Jefferson, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Melissa Kurkel, Dj Mitchell, Mary Anderson, Amanda Alvarez, Rick Schulz,

Absent:  Bob Bess, Joe Stark

The meeting was called to order at 12:15 by Rev. Alan Bentrup

Opening Prayer offered by Alan

Treasurer’s Report/Budget Committee Report  – DJ Mitchell

  • See the attached report
  • DJ announced that a outside audit will probably take place next year if the diocese agrees. Will need to make allowances for the cost factor.
  • Discuss the need for a capital needs list of improvements
  • Mary Anderson made a motion to accept the Treasurer’s Report and Keen Haynes seconded

Senior Warden Report – Keen Haynes

  • No report was needed

Junior Warden Report

  • No report was needed

Paula Jefferson

  • Reported a big response to Stephen’s ministry.
  • Lenten Meditation is going well.
  • Mention the Wednesday Lenten Series
  • Spoke about Hillsboro and the 150th anniversary celebration that will happen at the end of the month.

Rector’s Report – Alan Bentrup

  • Discussed the meeting with the architects and a handout was given to the vestry with information.
  • He is still working with Fever and creating a long-term plan.
  • Vestry Meeting was changed for April to the 10th
  • Eagle Scout Project was discussed. Scout is interested in building a gaga ball court.  Vestry members had questions and there was a discussion about the project.
  • Vestry made a motion to accept the Vestry Stewardship Covenant that was created during the retreat.
  • Keen Haynes made a motion to allow 4 Saints to email a letter to the parish members. Melissa Kurkul seconded.  Vestry voted to approve.
  • Easter offering will be designated for Christian Formation. A small portion will be designated to Stephen Ministries to offset costs.
  • Announced that Bob Bess is spearheading the Communication Taskforce.

Closing Prayer and Blessing – Alan Bentrup

Adjourned at 1:30

Respectfully submitted

Mary Anderson – Vestry Clerk