by Anika Rinker | Mar 2, 2023 | Vestry Updates
St. Martin-in-the-Fields Episcopal Church Annual Meeting 2022
January 29, 2023
The Annual Meeting of St. Martin-in-the-Fields Episcopal Church was held January 29, 2023, in the church room, following the 9:30 AM service. Prior to the meeting the Rector announced that St. Martin’s is dedicated to saving resources as much as possible. In light of this fact church members are directed to the Annual Meeting booklet on the church website. There are printed copies of the booklet at the end of every pew for those who prefer those. He advised all members to read the reports from the many ministries of St. Martin’s.
A quorum being present the meeting opened at 11:15 AM with prayer by the Rev. Alan Bentrup, Rector, who chaired the meeting.
Election of a Clerk
DJ Mitchell moved Glenda Morehead be elected clerk for the meeting. Mary Anderson seconded the motion and Morehead was elected.
Introduction of Current Vestry Members
Current Vestry members present were introduced and acknowledged by a round of applause. by the parish members present. Those whose terms end today are Bob Garrity, Keen Haynes, Jim McManic and Linda Seeber. Those going off the Vestry were presented with “St. Augustine’s Prayerbook” by the Rector
2023 Vestry Election
The nominees for vestry were selected by the Nominating Committee and were elected by acclamation. Those elected to 3-year terms are the following: Mary Beth Butler, Bryan Hedrick, Elizabeth Jordan, and Richard Seeber. Becky Snell-Bolerjack was elected to serve out the final year of an individual who resigned. All were acknowledged by a round of applause.
2023 Delegate Election
As a congregation in the Episcopal Diocese of Texas (EDOT) St. Martin’s is entitled to 4 delegates to the diocesan Council. Five individuals have been nominated. One of the 5 will be chosen alternate delegate. That selection will be done among those elected. The nominees for delegate were elected by acclamation. They are Christine Gehringer, Keen Haynes, Suzanne Lincoln, Ed McGlaston and Linda Seeber.
Senior Warden’s Remarks
Keen Haynes reminded those in attendance that he was appointed Senior Warden by the Rev Scot McComas who left St. Martin’s to answer the call from another parish. Haynes served during the interim – the search, and selection and call of the Rev. Alan Bentrup. When a new rector comes it is the duty of the senior warden to stay in place to help the new person settle into the job. During his tenure he found the members of St. Martin’s to be even more loving, accepting and willing to work than he had thought. He thanked especially Rebecca and Ronnie for their patience when senior warden duties had to take first place. He plans more family time as he leaves office. He was given a round of applause.
Rector’s Remarks
The Rector reviewed the statistics of services conducted remarking that attendance has risen almost to pre-pandemic levels. He thanked church members for their dedication to help broaden the reach of the church not only nearby but also in giving and working in other places. He stated that as a part of EDOT, St. Martin’s will have access to more assistance than previously. EDOT has a strong curacy program and St. Martin’s has applied to be a part of the program. If selected St. Martin’s could have a curate in place shortly after June. He expressed his personal thanks to everyone for the welcome and support he and his boys continue to receive. He received a round of applause.
Financial Report
DJ Mitchell recommended all read the complete financial reports in the Annual Report booklet. He remarked that in his experience St. Martin’s financial position has never been better. Income has been up, and expenses have been down. The future looks good.
Commissioning of Vestry
The Rector commissioned the Vestry members for the coming year, and the congregation pledged their support.
Adjournment
Bob Bess moved the meeting be adjourned, DJ Mitchell seconded the motion and the meeting was adjourned at 11:45 AM with prayer by the Rev. Alan Bentrup.
Respectively submitted,
Glenda Morehead, Clerk
by Anika Rinker | Mar 2, 2023 | Vestry Updates
Vestry Meeting, St. Martin-in-the-Fields, January 15, 2023
All members were present for the meeting except Rick Schulz.
Opening Prayer – 12:00
- The December minutes were presented. No changes were made. DJ Mitchell made a motion to accept the minutes and Bob Bess seconded. Vestry voted and approved.
Finance Committee Report – Gary Wilkinson
- See attached report for details
- Highlights:
- Ended the year in a positive way financially
- Expected 2023 budget was proposed. See details in financial report
- DJ Mitchell made a motion and Keen Haynes seconded that the financial report be accepted and the vestry voted and approved.
Treasurers Report – DJ Mitchell
- DJ spoke about AC work and securing an architectural firm to walk us through the plan for new AC’s for the building and ensuring that they will work when the new building is built.
- DJ will solicit bids from firms.
- DJ’s final budget report is detailed in his report. See report.
Rectors Report:
- Alan announced the plan to participate in the Diocesan Curate Program which will secure the church a curate for 18-24 months with the funds being in the current 2023 budget.
- outlined the finances and requirements for securing a curate.
- mentioned the idea of a chaplain being employed on a part time basis.
- plans will be finalized as information is brought back to the vestry.
- Announced the two forums for 9:15 adult class beginning today:
- Updates on the new building plans
- Financial Report
- Presented his Housing Resolution for approval. Bob Bess made a motion and DJ Mitchell seconded for the vestry to accept the resolution. Vestry voted to accept and be signed by the clerk.
Jr Warden – Alan presented in Rick’s absence. No major issues at this time.
Senior Warden – Keen Haynes
- Announced the candidates for vestry and delegates to convention.
- VPIC assignments
Closing Prayer and adjourned at 1:05
Respectfully submitted – Mary Anderson
by Anika Rinker | Feb 1, 2023 | Vestry Updates
St. Martin-in-the-Fields Vestry Meeting, December 18, 2022
Present: Alan Bentrup, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Melissa Kurkel, DJ Mitchell, Amanda Alvarez, Rick Schulz
Absent: Mary Anderson
- The meeting was called to order at 12:00 by Rev. Alan Bentrup
- Opening Prayer offered by Alan
- Minutes discussed.
Keen Haynes moved to accept the minutes and Bob Bess seconded.
- Treasurer’s Report/Budget Committee Report – DJ Mitchell
Discussed the 2023 budget.
Bob Bess made a motion to accept the Treasurer’s Report and Melissa Kurkel seconded
- Senior Warden Report – Keen Haynes
2023 nominations for Vestry and convention.
3 names have applied for the Vestry.
Need additional delegates for convention
We are church pairing with St. Julian of Norwich, Austin/Round Rock. Mission 2009
- Junior Warden Report
- Rector’s Report
Request that the staff receive a Christmas bonus this year.
DJ moved to accept the bonus for staff and Bob Bess seconded.
Memorial gift of blue vestments was announced and Fr. Alan has picked out the style.
Linda Seeber will check pricing on Blue Advent wreath candles.
- Closing prayer- keen Haynes
- Adjourned ay 12:55.
by Anika Rinker | Jan 5, 2023 | Vestry Updates
Vestry Meeting – St. Martin-in-the-Fields Episcopal Church
November 21, 2022
Meeting was held by ZOOM
Present: Alan Bentrup, Jim McManic, Bob Garrity, Mary Anderson, Melissa Kurkul, Rick Schulz, Bob Bess, Jen Duncan, Linda Seeber, DJ Mitchell, Gary Wilkinson
Absent: Amanda Alvarez and Keen Haynes.
- Opening Prayer
- The October minutes were presented. No changes were made. Bob Bess made a motion to accept the minutes and DJ Mitchell seconded. Vestry voted and approved.
- Finance Committee Report – Gary Wilkinson
- See attached report for details
- Highlights:
- Increase in general fund
- Ahead with expenses for the year
- 77 pledges – 80% of goal – Letters will be sent out in the weeks to come.
- Next budget meeting is December 17th.
- Treasurers Report – DJ Mitchell
- See attached report for details.
- 3 points to remind everyone regarding budget:
- AC units are older and will be in need of replacing at any time
- Looking at hiring a part time clergy
- Diocesan assessment
- There is a bid out for solar panels – still waiting for the company to respond.
- Bob Bess made a motion to accept the reports and Keen Haynes seconded. Vestry voted to accept the budget and treasurers report.
Senior Warden – Keen Haynes via Alan
- Announced the resignation of Joe Stark. Replacement to be voted on in January.
- Members who are elected as delegates will be on a 13 month term.
- Candidates being sought for all positions.
Jr Warden – Rick Schulz
- Reported:
- Locksmith bill from July is still in need of being paid.
- Cintas work is completed
- New locks to be installed per dioceses mandates
- Master Plan update w/city of Southlake
- Positive Meeting,
- Packet being prepared for neighbors to the north
- Next step is to present to the congregation
- Clergy Conference
- Grants available for different things
- Advent Schedule announced
Closing Prayer
Adjourned at 8:05
Respectfully submitted – Mary Anderson
by Anika Rinker | Jan 5, 2023 | Vestry Updates
Vestry Meeting – St. Martin-in-the-Fields Episcopal Church
October 16, 2022
Present: Alan Bentrup, Jim McManic, Keen Haynes, Bob Garrity, Mary Anderson, Melissa Kurkul, Amanda Alvarez, Rick Schulz, Bob Bess, Gary Wilkinson
Absent: Jen Duncan, Joe Stark, and Linda Seeber
- The September minutes were presented. No changes were made. Bob Bess made a motion to accept the minutes and DJ Mitchell seconded. Vestry voted and approved.
Opening Prayer
Finance Committee Report – Gary Wilkinson
- See attached report for details
- Highlights:
- General fund has increased over the month.
- Diocesan assessment is not being changed so that monies will not be spent elsewhere until we know our assessment to the dioceses.
- External audit is being budgeted.
- 23 parishioners have returned their pledge cards = $149,000
- November 19th is the next meeting to continue planning the 2023 budget.
Treasurers Report – DJ Mitchell
- See attached report for details.
- Reported the “draft budget” was being done
- Needs from ministries need be determined by the November vestry meeting.
- Monies will be added to particular areas:
- Part time priest
- Youth minister
- Financial Manager
- Bob Bess made a motion to accept the reports and Keen Haynes seconded. Vestry voted to accept the budget and treasurers report.
Senior Warden – Keen Haynes
- General Convention is in February in Galveston
- Members who are elected as delegates will be on a 13 month term.
- Mentioned that 4 candidates are needed for vestry for 2023 as well as delegates.
Jr Warden – Rick Schulz
- Reported:
- Fire code issues are being addressed by Cintas
- Striping of the parking lot will be completed soon.
- AC unit issues are complete with the company flushing out and cleaning the units.
- Sprinkler man is working on the system.
- Alan mentioned that a property committee will meet to discuss upkeep on the grounds, scout projects that have been submitted and other issues.
- Committee will report back to the vestry for final approval.
Alan Bentrup
- The City of Southlake will hold a forum for neighborhoods and any other people affected by the changes presented by the architectural firm. The SPIN – Southlake Program for Involvement of Neighborhoods will host the meeting with the architects present. This will be a public meeting advertised by the city.
- Christmas Schedule for services were presented. More to come.
- Letters for Thanksgiving and Christmas offerings will be sent out during the respective time of year.
- November meeting will be held on ZOOM due to Alan being out of town on the Sunday of the regularly scheduled vestry meeting.
Closing Prayer
Adjourned at 12:45
Respectfully submitted – Mary Anderson
by Anika Rinker | Oct 18, 2022 | Vestry Updates
Vestry Meeting – September 18, 2022
Present: Alan Bentrup, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Mary Anderson, Melissa Kurkul, Amanda Alvarez, Rick Schulz, Bob Bess, Joe Stark, Liza Goodner, Sue Mitchell, Gary Wilkinson
Absent: DJ Mitchell
Meeting called to order at 12:15pm
- The August minutes were presented. No changes were made. Rick made a motion to accept the minutes and Joe Stark seconded. Vestry voted and approved.
Christian Education – Liza Goodner
- Good News Garden update
- Scout Project – Picnic Tables
Finance Committee Report – Gary Wilkinson
Treasurers Report – Sue Mitchell
- See attached report
- Sue asked that the vestry vote to move funds from temporary to general fund. Money will be repaid.
- Keen Haynes made a motion to transfer funds and Rick Schulz seconded. Vestry voted and approved.
Senior Warden – Keen Haynes
- VPIC schedule
- Mentioned that 4 candidates are needed for vestry for 2023.
Jr Warden – Joe Stark, Rick Schulz
- Repairs and maintenance issues with sprinkler system
- Fire code violations
- AC unit issues
Alan Bentrup
- Discussed the involvement of the city to support the master plan for new building.
- Security Update:
- Adding a sign about no guns on the church property
- Changing the keys/locks per the dioceses
- Announced Christian Formation schedule
- Update on Attendance year to date
Adjourned at 2:00
Respectfully submitted – Mary Anderson
