by Anika Rinker | Jul 23, 2013 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
May 19, 2013
Present: Steve Anderson, Annette Duff, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Bob Bess, Gary Grant, Pat Hollifield.
Absent: Aubrey Hardman.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, May 19, 2013, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
Minutes of the April 21, 2013, meeting were approved as distributed.
Christian Education Report
The written report of Director Corrie Cabes is attached and made a part of these minutes.
Communications Committee
Annette Duff and Gil and Susan Kleinwechter provided an update on the status of the proposed parish website. Susan stated that the goal was to have all the information currently presented in print or electronic form be put on the website. The Rector announced that the staff will be developing the policies regarding the website as the needs arise. Bios of all Vestry members and information on the various ministries of St-Martin-in-the-Fields are needed by Friday. Plans are to launch the new website in the next 2 weeks. The Vestry approved launching the new website when all areas of it are ready.
Diocesan Information
Day of Discovery Joel Walker reported that June 1 at All Saints School there will be a Day of Discovery. Cost for the day is $15 which includes lunch. All are encouraged to attend. The main thrust for the Day will be “What it takes to be ordained.”
Jordan Haynie’s Ordination June 11 there will be a planning meeting in preparation for the ordination of Jordan Haynie to the priesthood at All Saints, Fort Worth, July 9. Jordan will be on the staff at All Saints. The planners have especially asked the help of people from St-Martin-in-the-Fields. Jordan began the ordination to Holy Order process from St. Martin.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) Jim Wilson moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Relationship between the Church and School
Questions were raised about financial reports from St Martin’s Academy on a regular basis. The Treasurer stated that year end financials from the school were included in the Annual Reports booklet. She does not have access to the school’s financial information, so cannot report on its behalf.
Diligent searching has not revealed any papers documenting the relationship between the church and school. As a result, the Parochial Associate has asked the school director to consider being open to the creation of a “letter of agreement” between the school and church, and the director has agreed. Several Vestry members stated that a document detailing the relationship between the church and the school was created in or around 2009. The search for the document will continue.
The Rector reported that over the summer Richard Cabes will be working with the Rev David Madison of the school accreditation board on the requirements for accreditation of the school.
Rector’s Report
The Rector remarked that this is his last Vestry meeting. The shelves and walls in his office are emptying, in preparation for his retirement. He is currently putting together the booklet for the service on June 9 – the liturgy is created to demonstrate the end of the relationship between a parish and its rector. Bishop High will preside at the service during which the Rector will present his letter of resignation and his keys to parish offices and files to the Senior Warden. He plans to perform no sacramental duties in any parish for a year. He asked Vestry members for their support during the last services over which he will preside, the services the weekend of June 2. He thanked all present for their support during his 11 years of service in St-Martin-in-the-Fields.
Parochial Associate’s Report
The Parochial Associate reported the following:
Province Youth Event The Province-wide youth event planned for Dallas this summer has been cancelled since the Diocese of Dallas decided not to participate. It was decided that it was not a good use of resources to hold the planned event for the few youth who were left.
Youth Confirmation Retreat The confirmation retreat for youth was held at Trinity May 3-4 with 16 youth participating. Almost all the youth who participated were then confirmed May 5.
Volunteer Brunch The Volunteer Appreciation event this year was a brunch rather than a luncheon as in the past. The brunch was held between the services today and went really well. Plans are being made to do a program in the fall to help members of the parish determine their spiritual gifts and talents and what ministries in the parish would be a good fit for them.
Back to Church Participation Bishop High intends for every parish to have a focus this fall on getting back into church participation in conjunction with stewardship.
Services during the Interim The Parochial Associate and Deacon will be responsible for the services during the summer until an Interim Rector is called. They plan that one Saturday a month the Deacon will be conducting Evening Prayer, giving the Parochial Associate that evening off.
Summer Children’s Chapel This summer there will be a Children’s Chapel for those children 3 years old through elementary school during the 10:30 service. Older youth will be enlisted to help shepherd the younger ones. The children will join the service during the peace.
Junior Warden’s Report
New Water Line The Jr Warden reported that water started coming up through the pavement in the parking lot on Monday. Water has been restored to the education building, but remains off in the main building. A new water line is needed. He hopes to meet with a new plumber tomorrow. He estimates that replacing the line may run as high as $9,000.
Air Conditioner Repaired On Saturday the AC unit on the south side of the sanctuary started putting out hot air. It was repaired this morning. Apparently nothing is wrong with the unit. The repairman says although it is possible there is a slow leak, he is of the opinion we are once again victims of freon theft.
The meeting adjourned at 1:57 PM with prayer by Annette Duff.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT MEETING A CALLED MEETING TUESDAY, JUNE 18, 2013, 7:30 PM, EAST PARISH HALL
NEXT REGULAR VESTRY MEETING SUNDAY, JULY 21, 2013 12:30 PM, EAST PARISH HALL.
Christian Education Report
May 2013
CHRISTIAN EDUCATION HIGHLIGHTS
Sunday School wraps up this Sunday, May 19th with a FUN FAITH FIELD DAY. Children and Youth will get a Vacation Bible School games preview with outdoor field games filled with faith inspired themes. Game Master Lou Madsen leads the charge and has developed game stations for our Sunday School children and youth. Face painting, Pentecost origami crane making station and popsicle bar are some of the highlights of this wrap up of a wonderful year in Sunday Christian Education at St. Martin-in-the-“Fun Fields.” Thanks also to Mother Amy Haynie and Sunday School teachers for making this event possible.
Sunday school has brought in new families who have gotten involved in the ministry of St. Martin’s and I am proud to lead a wonderful team of Sunday School volunteers who are very dedicated to Children’s ministry at St. Martin’s. I look forward to a wonderful Fall in Christian Education.
NEW SUMMER PROGRAMS
Children’s Chapel– Beginning Sunday, May 26th, Children’s Chapel will be offered during the 10:30 am Service. At the beginning of the service, children and youth ages 4yrs-12th grade are invited to “Follow the Cross” from the Sanctuary to the Chapel to participate in their own learning of the Bible. Some of the older children will be asked to help lead the reading and discussion of the lessons or by facilitating a fun project for the younger children. Once the sermon is finished, the children return and join their parents and the congregation in time for Communion.
Bible Lessons follow the Revised Common Lectionary and are facilitated by members of the church. Leaders are trained and certified in child safety classes and follow guidelines which require two or more adults to supervise children at all times. Parents are always welcome to visit and learn more about the program.
Diocesan Fine Art Gallery: It has been an amazing privilege to be a part of this Diocesan-wide project. This gallery project, graciously hosted by St. Elisabeth’s Episcopal Church in Fort Worth features art and musical performances from more than 55 artists and musicians. A new “template” has been created for this event with an original liturgy to celebrate the God-given gifts of artists and musicians. On Saturday, May 18th, clergy, youth and lay people from the Fort Worth and Dallas Dioceses will participate in a service starting a 5pm, with blessings for artists and musicians, Stations of the Liturgical year and music from St. Martin-in-the-Fields Choir and Christ the King Choir. After the service, all are invited to move through the gallery and refreshments will be offered under tents on the beautiful St. Elisabeth grounds. A virtual gallery, created by Lefty Brandon, diocesan photographer, will continue the work of the Fine
Art Group, led by The Rev. Cynthia Ruiz, The Rev. Tracie Middleton and Corrie Cabes with contribution from Bishop Rayford High.
Retreat Opportunities: The Fine Art Gallery will host day or evening retreats through June for groups interested in experiencing the Liturgical year through powerful art and liturgy. Contact art.project@edfw.org for more information.
EfM: Education for Ministry, a program through the University of the South, equips lay-persons to be informed and knowledgeable in their daily ministry. Look for an inquirer’s booth in the West Parish Hall after the 10:30am service on May 26th, led by the Reverend Judy Upham, an experienced Fort Worth EfM Mentor.
VBS: We will have a Vacation Bible School Kick-Off Coffee Hour after the 10:30am service on Sunday, May 26th to kick off “Kingdom Rock”, a medieval themed curriculum that is sure to inspire and delight children as they learn that “God is Strong.” Work nights and many planning sessions continue as we prepare for our largest outreach ministry of the year. Vacation Bible School will be held on June 24th-28th . A Family Service will be held on Saturday, June 29th at 5pm at St. Martin’s. Please save the date–following the service, a yummy medieval style banquet will be held in “Ye Royal Eastern Parish Hall” with McTeggart Irish Dancers entertaining the lords and
ladies in attendance.
Security Update: The security system has been purchased and the installation process will begin next week. Thank you for funding and approving this project.
In His Service,
Corrie Cabes
Director of Christian Education
by Anika Rinker | Jun 27, 2013 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
April 21, 2013
Present: Steve Anderson, Bob Bess, Annette Duff, Gary Grant, Pat Hollifield, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Aubrey Hardman; Jim Reynolds, Rector.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, April 21, 2013, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Parochial Associate. In the absence of the Rector the Senior Warden chaired the meeting.
Request from the Rev Gough
The Rev Lauren Gough requested $300 for expenses for the upcoming adult confirmation retreat – $200 to go as an honorarium to New Hope Lutheran Church, where the retreat will be held, and $100 for food. She will ask participants at the retreat for contributions. The budget line from which the expenses will come having been determined, no Vestry vote was required.
Mission and Outreach
Joy Malmgren announced the committee is making plans for the following:
For the summer they will try to encourage everyone to participate in a church-wide reading of Same Kind of Different Like Me – a book about Union Gospel Mission. They may try to plan a fundraising event in connection and ask people to do a day of service at the Mission.
There are tentative plans for something for soldiers in July.
Minutes of the March 17, 2013, meeting were approved as distributed
Christian Education Report
The written report of Corrie Cabes, Director of Christian Education is attached and made a part of these minutes. She specifically highlighted her meeting with the Bishop. She also asked that Vestry members plan to attend and help greet people at the Art Event, Saturday, May 18, 5 – 7 PM, St. Elisabeth’s Episcopal Church, Fort Worth.
Security System
Prior to the meeting Pat Hollifield sent Vestry members copies of the 3 proposals he has received from security system companies for professionally installed systems. Costs ranged from just under $10000 to over $13000. The Christian Ed Director has researched the possibility of having volunteers do the work. Joel Walker moved the Vestry authorize Corrie Cabes to do what is necessary to have a security system installed at a cost under $2000. The motion was seconded and carried.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) DJ Mitchell moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Parochial Associate Report
The Parochial Associate reported she spent 3 days in Albuquerque at a Church Building Fund meeting last week. There was a presentation on power, authority and leadership in the church. She would like all St-Martin-in-the-Fields leaders to see the presentation when it is available online.
There is a deanery meeting Monday evening at Covenant UMC, Arlington.
Tuesday at 2 PM Jonnie Estes will be interred in the Memorial Garden. Her daughter is donating a tree for the Memorial Garden. Her funeral will be Sunday, May 5 at 2 PM.
The Province 7 Youth Event plans are working well. Operation Kindness and Mission Arlington have been added to the projects available to the youth in attendance.
St-Martin-in-the-Fields and a Dallas church are having a youth confirmation retreat together.
Her letter of agreement with St. Martin is due for renewal. Bishop High intends that clergy in our diocese be paid at a reasonable rate, and St. Martin will be the first with letters of agreement coming up. The Parochial Associate and Senior Warden will work together on her letter.
Senior Warden’s Report
The Senior Warden read the resignation letter from the Rev Lauren Gough. She thanked the Vestry for the stipend paid her for the past months, and stated that she no longer needs the help. She plans to continue working in the parish, to serve at services, teach or assist in whatever capacity is desired. The Senior Warden stated that her travel expenses will be covered when she is acting in a pastoral capacity for St. Martin.
He read a note from Michele King thanking the Vestry for her new desk and carpet.
He gave an update on the ongoing situation with Tarrant Appraisal District. They have asked for a firm date construction will start on the land at issue. Our reply stated that we cannot provide a firm building date due to ongoing legal issues. Tarrant Appraisal has until April 30 to respond.
He asked that all Vestry members plan to attend the meeting with Bishop High following the 10:30 service and reception for the Bishop and the newly confirrmed on May 5.
Junior Warden’s Report
The Jr Warden announced that he plans to continue utilizing the services of the current cleaning company.
He stated that it is time for the Green Teams to begin their work. He will assist Joel Walker, chair of the Green Teams, to get teams set up and assigned times.
Doug Watson has agreed to work with the Jr Warden on administration of the Memorial Garden.
The meeting adjourned at 1:50 PM with prayer by Steve Anderson.
Respectfully submitted,
Glenda Morehead
Clerk
Please note: Next regular vestry meeting Sunday, May 19, 2013, 12:30 PM, East parish Hall.
Christian Education Report
April 2013
RECENT CHRISTIAN EDUCATION HIGHLIGHTS
Easter-On Easter Sunday, children and families gathered in the “fields” at St. Martin for a festive egg hunt. Led by the youth of St. Martin’s, this event featured professional photographers Gil and Susan Kleinwechter, a flowering cross and many happy children!
This event showcased the wonderful work of the EYC at St. Martin’s. They diligently met to stuff over 1000 eggs and served as crew leaders, planning the location of the hunt and helping the younger children gather eggs. A new tradition began as Mark Kleinwechter retired his trumpet and passed the “torch” to Michael Stehlik, who regally sounded his trombone to mark the start of the hunt!
Egg Hunt 2014: I am pleased to announce that we will be partnering with Sunny Bunny, a company who provides meaningful employment to those with disabilities and distributes stuffed Easter eggs.
Special thanks to these Vestry Members: Steve and his wife Mary Anderson for the lovely Easter reception, Bob Bess and Becky Snell for helping with clean up and Linda Seeber for her donation of candy for the eggs. Thank you to all that attended!
AWAKE MY SOUL Update: St. Martin’s and St. Elisabeth’s are continuing the work started during Lent, helping a family in need. In addition to the donations of food and household items, this family has received generous donations of furniture and a large anonymous donation that will go towards the repainting and repair of their house. Deacon Cindy Ruiz said that we have restored hope in this family. Due to this ministry, family members are now dedicating themselves to furthering their education with new vigor and purpose. The donation of a computer and printer from Kari Ann Erickson, along with Microsoft Office, donated by Will and Annette Duff, will help their children with schoolwork. Opportunities for our parish to join other churches in the diocese on work projects for this family will begin this Summer and Fall. We will also continue to think of this family during the Christmas season with a special “Angel Tree.”
SPRING/SUMMER HIGHLIGHTS and INFORMATION
Confirmation for Youth and Adults: Adult Confirmation will be led by Mother Lauren Gough for adults wishing to be confirmed, received and those wanting to renew their confirmation vows.
Diocesan Wide Youth Confirmation Retreat: 19 Confirmation candidates, will take part in a Confirmation Retreat on Friday, May 3rd-Saturday, May 4th. We are presenting the Youth with Call on Me, a prayer book for youth and prayer shawls, hand stitched by Vestry member Linda Seeber and her group of St. Martin’s seamstresses! Our congregation will be asked to submit prayers to be given to the adult and youth Confirmation Candidates for the next two weeks. This joyous journey will peak with a visit from Bishop High on Sunday, May 5th, confirming candidates at the 10:30am service. We talked about how blessed we are to have so many young children and youth at St. Martin’s. I am so excited to tell you that he is going to give a sermon for youth and children on this day!
“Living the Questions”: Living the Questions is an amazing curriculum, sweeping the nation with many Episcopal Churches buzzing as they use this fresh approach to look at who we are as Progressive Christians. In addition, St. Martin in the Fields in London, a leader in Christian Education, has recently offered this series! St. Martin’s in Keller can also be a beacon, providing a source that promises the continuation of our Baptismal covenant through education. Living the Questions is a triumphal exultation of our Episcopal Heritage and other Progressive Christian faiths. This challenging series demands us to use our tradition, scripture and reason to further the kingdom of God in a world where exclusive faith practices are all too common.
More About Living the Questions: This new Adult Sunday Morning Christian Education series was canceled by Father Reynolds due to two recent break-ins and theft and a lack of a security system, necessary to ensure the safety of technology equipment that would be needed for this class. I want to thank Vestry Member Pat Hollifield for leading the research for a new security system. I am pleased to announce that a group of concerned parents have offered to install a security system, free of charge. Members of this group have successfully installed systems at churches before. All that is needed is the purchase of the equipment from COSTCO, Wal-Mart, etc. as Pat Hollifield and the Vestry see fit. I respectfully ask that this be swiftly approved. My work in Christian Education is being drastically affected with what I am able to offer to our growing congregation.
Diocesan Fine Art Gallery: I am seeking five members of the Vestry to help Usher and Greet at this event. Please let me know who can help! What is exciting about this event is the participation of artists and musicians from across the diocese. The Liturgical Calendar becomes a prayerful circle, with powerful works of art and a special Liturgy created for this event. The Bishop has marked his calendar! Please do the same:
Saturday, May 18 from 5-7pm at St. Elisabeth’s Episcopal Church, 5410 Black Oak Lane, Fort Worth.
Meeting with the Bishop: I was delighted to meet with the Bishop on April 12th in the Diocesan Office. He made time to discuss my vision as the Director of Christian Education and had wonderful insights about bringing people to St. Martin’s and our exciting future as we call a new rector. He specifically challenged me to work with the Vestry to create more of an Episcopal identity with St. Martin’s Preschool and Academy. We discussed many ways of doing this and I look forward to meeting with the Senior Warden and Vestry about increasing our efforts. As one of the school chaplains, I have made it my mission to make St. Martin’s church feel like a welcoming place for the families of the school, but with your help I know we can do so much more!
This could be accomplished through:
Mentoring Programs
Coffee with Parents/Education Programs
SAES-Southwest Association of Episcopal Schools
School Board
EfM: Education for Ministry, a program through the University of the South, equips lay-persons to be informed and knowledgeable in their daily ministry. Look for an inquirer’s meeting on May 26th, led by the Reverend Judy Upham, an experienced Fort Worth EfM Mentor.
Labyrinth: “A Path of Prayer” will be a six week series for Wednesday Night Live. Participants will be guided by Mother Amy Haynie in project-based learning, with the final outcome of a labyrinth project behind the Memorial Garden. This project will expand and be the heart of Lent in 2014.
FUN FIELDS FAITH DAY: A morning of fun, faith-filled games marks the end of Sunday School on May 19th. Sunday School resumes in the Fall.
VBS: Many hands will make God’s work come alive to children and their families this June 24th-28th from 9:30am-12:00pm. Look for work nights and many planning sessions as we prepare for our largest outreach ministry of the year. Start thinking of how you will be a part of this ministry!
In His Service,
Corrie Cabes
Director of Christian Education
by Anika Rinker | Apr 25, 2013 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
March 17, 2013
Present: Steve Anderson, Bob Bess, Annette Duff, Gary Grant, Aubrey Hardman, Pat Hollifield, DJ Mitchell, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Jim Reynolds, Rector; Glenda Morehead, Clerk.
Not present: Amy Haynie, Parochial Associate; Joe Panther; Diana Panther, Treasurer.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, May 22, 2011, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
Minutes of the February 17, 2013, meeting were approved as distributed.
Christian Education Report
The written report of Corrie Cabes, director, is attached and made a part of these minutes.
Treasurer’s Report
In the absence of the Treasurer the financials and her written report are attached and made a part of these minutes. DJ Mitchell moved the Treasurer’s Report be accepted as presented. The motion was seconded and carried.
Parochial Associate’s Report
In the absence of the Parochial Associate, her written report is attached and made a part of these minutes.
Rector’s Report
The Rector passed a congregational certification for the Episcopal Diocese of Fort Worth for Vestry members to sign supporting the ordination of Jordan Haynie to the priesthood. The signatures of the 11 Vestry members present were attested to by the Clerk. The completed certification and an accompanying letter will be sent to the Bishop and Standing Committee. (See attached copy.)
He announced that since St Stephen’s, Hurst, must rent a facility for services, they will be having no Holy Week weekday services. Members of St Stephen’s will be attending some of the Holy Week services at St Martin. The Rector of Trinity has announced that they will have no Easter Vigil service. She has charged members of her congregation with attending the Vigil at other Episcopal churches. They are to return with ideas of what Vigil practices they want to have in the future at Trinity.
Senior Warden’s Report
The Senior Warden shared details of his recent meeting with Bishop High. (See attached.)
The diocese has a list of those who are trained to serve as Interim Rectors. The Vestry will elect an Interim Rector from that list.
The Rev Jim Reynolds’ final service at St-Martin has been moved from June 30 to June 9. The Bishop will be present. There will be one service that day at 9:30 AM – a special service that ends the relationship that began when the priest was installed as Rector in the parish.
The Bishop will meet with the Vestry when he is at St Martin for confirmations on May 5. He will be discussing the calling process. The Vestry will not serve as the Calling Committee. The Vestry will be represented on the Calling Committee, however. The Senior Warden plans to work with the Calling Committee. He intends that all areas of church life will be represented on the Calling Committee which will be elected by the Vestry. The Bishop has stated that past experience has shown that the bigger the committee, the slower the calling process, the smaller the committee the faster the process.
The Vestry agreed with the Senior Warden’s proposal to move the June meeting to Tuesday, June 18, 7:30 PM.
Junior Warden’s Report
The Jr Warden thanked Vestry members for all their prayers and support during the final illness of his brother. He reported there was a good turnout for Grubby Sunday, and thanks have gone out to the parish. There is a Girl Scout project going on at present in the Memorial Garden.
Green Teams are gearing up to begin their work. A determination must be made if teens can be used on Green Teams if a parent is not present.
Mission and Outreach
Joy Malmgren stated that the committee is making plans.
Building Security System
Pat Hollifield distributed written information sheets on the hardware he has researched to date and a questionnaire detailing decisions that must be made in order to choose the correct type system. Hollifield was charged with getting firm-price proposals as soon as possible from several professional sources for the equipment they recommend and the installation costs involved to secure both buildings. Vestry members agreed they would be willing to vote via email when they have the information in hand. Linda Seeber will check into the price of a “gun safe” for use to store the valuable items used for services.
The meeting adjourned at 1:10 PM with prayer by Gary Grant.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, APRIL 21 2013 12:30 PM, EAST PARISH HALL. CLOSING PRAYER – STEVE ANDERSON. LUNCH – LINDA SEEBER.
Christian Education Report
March 2013
LENTEN PROGRAM HIGHLIGHTS
Soup, Study and Stations-This program wraps up on Friday, March 22nd. Mother Amy Haynie has led a wonderful discussion and helped families connect childhood memories and faith traditions, bringing meaningful holy time now to their own family.
Children and Youth have brought the Bible to life, brick by brick with Legos. They will walk from the manger to the cross and beyond with our Lord.
I am happy to say that the Vestry has been well-represented during this series!
Special thanks to these Vestry Members:
ANNETTE DUFF, for your family’s participation and support of this program. STEVE ANDERSON, for checking in on the program, coordinating the cleaning crew and being available during set-up time.
JOEL WALKER, for his generous donation of soup that has spanned the entire program length and paper/plastic products. His adoption and support of this program has been invaluable!
SSJE– The Society of St. John the Evangelist—each day, this wonderful group of learned scholars and monks has brought a refreshing approach to the Lenten Journey with video clips on the St. Martin’s Facebook page and blog.
AWAKE MY SOUL– St. Martin’s and St. Elisabeth’s have come together to support a family in need. Donations ranging from canned goods to self-care items have poured in from the generous hearts of these two parish families.
Holy Week Worship Opportunities for Youth– Mother Amy and I are combining to bring our children and youth a meaningful worship experience on Maundy Thursday and Good Friday. Children will begin in the Sanctuary and process out to the East Parish Hall in the Education Building for a special liturgy for youth. There will be interactive stations of the cross and a standing wooden cross that will be bare during Holy Week yet will transform on Easter as a living symbol of Christ’s defeat of death.
Easter Sunday Events– An egg hunt will be held in between the 8:30am and 10:30am services at 9:45am. Children are encouraged to arrive at 9:30am in the East Parish Hall to be put into “crews” before they hunt for eggs. Look for a beautiful flowering cross that children will decorate with flowers from home or those provided by the church. Photo opportunities will abound on this blessed day!
SPRING HIGHLIGHTS
Living the Questions– A new Adult Sunday Morning Christian Education offering begins between the Sunday services starting April 7th in the West Parish Hall .
Diocesan Fine Art Gallery-What was once a beautiful Lenten journey for many artists is expanding to invite the entire Fort Worth Diocese to reflect on the liturgical calendar. Artists may choose a season, such as Epiphany and reflect with art or music. The Bishop’s calendar is marked to attend the Fine Art’s Gallery on May 18th from 5-7pm. You are cordially invited to attend and mingle with some of the most talented artists and musicians in North Texas! Participants may download registration forms from the St. Martin’s webpage or the Fort Worth diocese webpage. May 1st is the deadline to participate!
Youth Confirmation Retreat– A retreat for Youth Confirmands will be held at Trinity Episcopal Church on May 3rd and 4th. Please pray for our youth as they continue the path set before them at their baptism. Bishop High will confirm candidates who have completed this weekend retreat.
EFM-Education for Ministry, a program through the University of the South, equips lay-persons to be informed and knowledgeable in their daily ministry. Look for an inquirer’s meeting in May.
Labyrinth-It is my pleasure to team up with Ron Hitchcock and a Labyrinth committee to start the plans for an outdoor worship space and labyrinth on the campus of St. Martin’s. A “Path of Prayer” will be the theme of this project and it will come to clear focus as a Lenten Project for 2014.
VBS– Many hands will make God’s work come alive to children and their families this June 24th-28th from 9:30am-12:00pm.
Last Note-
I was deeply saddened by the recent crime resulting in a broken window to my office and the theft of our penny jar for the Lenten project. I want to thank Father Jim Reynolds and Mother Amy Haynie for their quick and cool-headed response, working with the police and crime investigators and their assistance in cleaning up the rather large mess of shattered glass in my office. In addition, I want to thank Jim Wilson for his kindness towards me. He did an additional deep cleaning on Grubby Sunday and I was very touched by this.
As a result, I have met with Father Jim Reynolds and Mother Amy Haynie to consult them about the security of the church. It is my greatest mission to provide a safe and secure environment for the children and adults that God has entrusted me to educate and care for at St. Martin’s. We have put a trusted parishioner, Bill Matulevich, in charge of the Awake My Soul fund and he will empty and deposit the funds weekly.
I am very grateful to hear that the Vestry has a security plan in the works. I have been told by Father Jim that the flat screen television that I plan to use for the Spring Adult Christian education program cannot be remounted in the West Parish Hall for use until the security plan is put in place. It is my prayer that I will be able to move forward with this exciting new offering for our adults beginning on April 7th.
In His Service,
Corrie Cabes
Director of Christian Education
Parochial Associate’s Report
March 2013
Hi Friends,
Corrie and I are chaperoning the EYC to Main Event this week for one last Spring break party.
The Holy Week schedule is the same times as in past years. Corrie and I are working together to introduce a new Children’s worship time within Maundy Thursday and Good Friday evening services so that families may feel comfortable bringing children. It is important to all of us that we walk through all the days of Holy Week so that we truly understand the joy of Easter. Corrie and I felt that the children might need an age-appropriate way to participate in the story.
Easter Vigil has one baptism, and the 10:30 Easter service has one baptism. SMiTF is blessed to have so many families with babies and young children. Thanks be to God and to the vestry who supports a Christian formation director so well.
Corrie and I are also gearing up for the Youth Confirmation Retreat May 3-4. The entire Confirmation class will take 26 hours – six sessions – over two days with a closing worship. We are hopeful that this format will fit busy family schedules better than six classes spread over six weeks. April 1 is the deadline to register so that we can get t-shirts ordered and know whom to expect. On April 19th, Corrie and I will spend the day in preparation and prayer for our confirmands and chaperones. Bishop High will be at SMiTF on May 5th for confirmation. It will be a big weekend for all of us – please keep us in your prayers.
The provincial Youth Event is being advertised throughout Province VII. I may have two teens from Stephenville joining us, as well as a college senior willing to be a chaperone! It will be exciting to have more youth from the diocese involved if possible. SMiTF has done a great job of representing the diocese for the last three years through our teens, and I expect that will continue at the PYE.
There is still a middle school summer Youth Event being talked about. Some of the clergy have planning it are slow to respond, but I am hopeful it will still happen. Once I have the dates, I will publicize. It would be an event within the diocese, staying at a local Episcopal church (maybe even SMiTF). I am working really hard to not be the only person planning youth events for the diocese, so I am anxiously waiting to see how this plays out.
I will be out of town April 8-10 to attend the Episcopal Church Building Fund Symposium. This will be my third year to attend on behalf of the Episcopal Diocese of Ft. Worth. If you need me those days, I will have my cell phone with me and will respond, as I am able. We will be meeting in Albuquerque, NM.
by Anika Rinker | Mar 25, 2013 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING MINUTES
February 17, 2013
Present: Bob Bess, Annette Duff, Aubrey Hardman, Pat Hollifield, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Steve Anderson, Gary Grant.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, February 17, 2013, at 12:30 PM in the East Parish Hall. The Rector opened the meeting with prayer and a meditation on the introduction in the Vestry Resource Guide by the Presiding Bishop.
Seating of New Vestry Members
The Rector announced that he has received the resignations of Richard Cabes and Brian West for personal reasons. He reminded Vestry members that the practice of St-Martin-in-the-Fields in such cases is to replace the resigning members with those persons who received the next number of votes in the most recent Parish Annual Meeting. Both Pat Hollifield and Joel Walker have agreed to serve. By general consent Pat Hollifield will serve the 3 year term of Richard Cabes, and Joel Walker will fill the remaining two years of Brian West’s term.
Festival in the Fields
Dick Seeber reviewed the expenses and income for Festival in the Fields 2012 (See attached.). A request was made to the Finance Committee for $2000 “seed money” for a Festival in 2013, but the Committee was unable to provide funding. DJ Mitchell moved the Vestry endorse Festival in the Fields for 2013 and advance Festival in the Fields $2000, in hopes we get it back. The motion was seconded and carried.
Communication Card Procedures
Flo Lowery distributed revised instructions for handling the communication cards (formerly known as visitor cards) after services. She thanked all those who handle the cards. She will have a copy of the instructions available with the supplies for counting money. She will also be emailing them to all Vestry, ushers and others who might be handling the cards after services.
Website Improvement
Susan Kleinwechter provided information on the history and growth of our current website and the procedures necessary to change to a new website as she and Gil propose. The changeover will take about 2 months from beginning to completion. The Senior Warden announced that money is already set aside in the budget for the website, and the expected cost of the change is less than funds budgeted, so additional funding is not needed. After the changeover the Vestry will want to monitor feedback on a regular basis to ensure the website is doing the job needed.
Christian Education
Corrie Cabes, CE director, introduced herself to new Vestry members, remarking she is the “go-to” person for Christian Education for children and adults. Her complete report is attached and made a part of these minutes.
Treasurer’s Report
The treasurer announced she will be giving the “owners” of line items in the budget financial reports on their area of responsibility on a monthly basis. She will be providing to Michele the monthly comparison of pledge income budgeted to pledge income received for the period for inclusion in the bulletin.
She reviewed the Treasurer’s Report for January. (See attached.) DJ Mitchell moved the Vestry accept the Treasurer’s Report as presented. The motion was seconded and carried.
Parochial Associate’s Report
The Parochial Associate reported that the Drive Through Ashes on Ash Wednesday was very successful. 41 people came to receive the imposition of ashes in that manner. She requested that if anyone heard any negative comments, they refer the individuals to her directly.
Bishop High has his staff meetings on Thursdays, so the Thursday Holy Eucharist service is being discontinued. During lent she will be doing a book study on Tuesdays, followed by a Eucharist. Friday evenings will have soup supper, Stations of the Cross and a study focused on how to practice religion in the home.
The diocesan court case is still at the Texas Supreme Court level. Their decision, however they rule, will go back to Judge Chupp.
The planned Event for the Youth of Province 7 will be held at University of Dallas July 8-13.
Clergy of the diocese have decided a diocesan middle school event is needed in Summer 2013, patterned after the provincial event.
Rector’s Report
The Rector announced he has appointed the following committees for the coming year:
Finance: Jack Bailey, chair; Bob Bess; Aubrey Hardman, Paula Jefferson and Treasurer Diana Panther. Stewardship: Aubrey Hardman, chair. (Hardman will no longer be working on the website committee.) Building Security: Pat Hollifield, chair.
Radical Hospitality: Flo Lowery, chair.
Mission and Outreach: Joy Malmgren, chair; Ron Hitchcock, Linda Seeber, and Becky Snell. The Rector is continuing all the work necessary in his personal life to get ready for retirement.
Senior Warden’s Report
The Senior Warden shared some of his intentions during the transition time ahead. He wants everyone to feel that he is approachable and that the Vestry all pulls together. He hopes to be the leader the Vestry needs. He suggested Vestry members read especially the section of the Vestry Resource Guide that deals with transitioning to a new Rector. He expects the Search Committee will be larger than some may expect, and that the process will take longer than many expect. He will meet with Bishop High the afternoon of Thursday, February 21. He will have more information after that meeting.
Building Security Update
Pat Hollifield reviewed some of the facts that have come to light as he continues investigation to determine our needs for building security monitoring. There is general agreement that all entrances need to be monitored.
Sound System Update
Jim Wilson asked that everyone making announcements or acting as VPiC use the microphone when speaking to the congregation. The system continues to be “tweaked” as needed.
The Rector encouraged all Vestry members to attend the Diocesan Leadership Conference March 2 at St Luke’s in the Meadow 9 – 3:30.
The meeting adjourned at 2:26 PM with prayer by Linda Seeber.
Respectfully submitted,
Glenda Morehead
Clerk
NEXT REGULAR VESTRY MEETING SUNDAY, MARCH 17, 2013, 12:30 PM, EAST PARISH HALL. LUNCH – JOE PANTHER; CLOSING PRAYER – GARY GRANT.
Vestry Report for February Big Thanks!
-Thanks to the Vestry for your support of Christian Education this past Fall. I am anticipating a busy Spring and your continued participation and support is VITAL to the parish. You are the leadership of the church and when you actively participate in Christian Education, an important message is sent. Your involvement tells each person that walks through our doors that they are important and that their own personal journey of faith is something we are deeply committed to nurturing.
How YOU can Help-
-Christian Education does not end when we reach adulthood. Adult Sunday School, “Living the Liturgy,” which digs deeper at the lectionary needs your help! Annette Meyer and Lisa Neilson have been leading a marvelous discussion on Sundays in the Chapel from 9:45am-10:15am. This class will take a break during Lent but will start up again after Easter with a big campaign for the Spring.
I am asking for your support to get this class the spotlight it needs to reach adults in the parish. Stop in on Sundays and see what this class is all about. Then TALK about it. Plug it to the parish when you are the Vestry person in charge. I want Adult Ed to be HUGE at St. Martins! This class will move to the West Parish Hall this Spring for more visibility.
Spring Program Highlights— Soup, Study and Stations
-Friday Nights in Lent are going to be very busy at St. Martin’s. We will start with a light soup dinner at 6pm in the West Parish Hall. From 6:30pm-7:30pm, classes for adults and children/youth will be offered. Mother Amy Haynie will host a book study on Sabbath in the Suburbs, a call to reclaim holy time for busy families. Lego Mentors Sarah Pannell and Jacob Tiemann will host “Lego Bible Stories: Building the Bible Brick-by-Brick” based on The Brick Bible. The evening will end with Stations of the Cross in the Sanctuary. I would like to see Vestry members each week, greeting everyone and participating in the classes. Want to bake bread? See me.
Confirmation
-Taking a different approach to Adult Confirmation and Youth Confirmation. Both classes will offer retreat formats. Youth Confirmation will be led by Mother Amy Haynie and Corrie Cabes at Trinity Episcopal Church in Fort Worth. Adult Confirmation will be held by Mother Lauren Gough.
Lenten Project- AWAKE MY SOUL
We are joining forces with St. Elisabeth’s in Fort Worth to help a family in need. A weekly parish challenge will be issued to donate items ranging from canned goods to school supplies. We will walk a prayerful journey, led by Deacon Henry Penner. This would be a great opportunity for the Vestry to support. Talk to Deacon Penner or Corrie Cabes for more information.
Fine Arts
On May 18th, a fine arts gallery will be held at St. Elisabeth’s. This gallery, reflecting on the liturgical calendar will draw artists and musicians from across the diocese. Deacon Tracie Middleton (St. Stephen’s), Deacon Cindy Ruiz (St. Elisabeth’s) and Corrie Cabes are leading this project with the help of Susan Kleinwechter and the diocesan communications team.
Looking Ahead –
Vacation Bible School, our largest outreach ministry will be held June 24-28th.
EFM-Education For Ministry, through the Seminary of the South is coming to St. Martin’s this Fall
by Anika Rinker | Feb 25, 2013 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING MINUTES
January 27, 2013
Present: Steve Anderson, Bob Bess, Richard Cabes, Annette Duff, Gary Grant, Aubrey Hardman, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Brian West, Jim Wilson; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
A called meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, January 27, 2013, in the Godly Play Room immediately following the Parish Annual Meeting. The meeting was called for the purpose of determining Vestry officers for the coming year. The meeting opened with prayer by the Rector.
Election of Clerk
Bob Bess moved Glenda Morehead be elected Clerk for the coming year. The motion was seconded and carried.
Election of Treasurer
Jim Wilson moved Diana Panther be elected Treasurer for the coming year. The motion was seconded and carried.
Election of Jr Warden
Aubrey Hardman moved Steve Anderson be elected Jr Warden for the coming year. The motion was seconded and carried.
Senior Warden Announced
The Rector announced that he has chosen Bob Bess as Senior Warden for the coming year.
The Rector gave insights on the reasons for his decision to retire effective July 1.
Vestry members were advised of the following events requiring their presence: Installation of all Vestry members during the 10:30 AM service February 10, 2013. Next regular Vestry meeting Sunday, February 17, 2013, 12:30 PM, East Parish Hall.
Vestry members were encouraged to take part in the Diocesan Leadership Conference March 2, 2013 at St. Luke’s in the Meadow Episcopal Church 9 AM – 3:30 PM.
The clerk will be sending out the schedule of regular Vestry meetings for the coming year, the schedule of closing prayer responsibilities for the coming year and the Vestry contact information.
The Senior Warden will be preparing the VPiC (Vestry Person in Charge) schedule for the coming year.
The meeting adjourned at 2:20 PM with prayer by Becky Snell.
Respectfully submitted,
Glenda Morehead
Clerk
by Anika Rinker | Jan 31, 2013 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
December 12, 2012
Present: Steve Anderson, Jack Bailey, Bob Bess, Gary Grant, Aubrey Hardman, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Becky Snell, Jami Taylor, Brian West; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer; Lisa Neilson, Finance Committee Chair.
Not present: Jim Reynolds, Rector.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, December 16, 2012, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Parochial Associate. In the absence of the Rector, due to a family emergency, the Senior Warden chaired the meeting.
Minutes of the November 18, 2012, meeting were approved as distributed.
Christian Education Report – Corrie Cabes
The written report of Corrie Cabes, CE Director, is attached and made a part of these minutes.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) Bob Bess moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Parochial Associate’s Report
The Parochial Associate announced that those involved in leadership roles in worship will meet January 20 to plan the calendar through Lent, Easter and Pentecost On Fridays there will be a study of the Bible in chronological order (the order in which the books were actually written, not the order in which they appear in our Bible.
There will be observances of February 7 as the 4th anniversary of the reorganizational meeting of the Episcopal Diocese of Fort Worth.
Senior Warden’s Report
The Senior Warden announced that it has been confirmed that St-Martin-in-the-Fields is entitled to 6 diocesan delegates. The following six members of St. Martin are nominees for diocesan delegates: Phyllis Bess , Richard Cabes, Sue Mitchell, Lisa Neilson, Becky Snell, Joel Walker.
Funds have been budgeted for the necessary hotel rooms for delegates for diocesan convention.
Junior Warden’s Report
The Jr Warden announced plans for a “Grubby Sunday.” Grubby Sunday is a day each year when members of St-Martin-in-the-Fields “spruce up” the church for Spring. Grubby Sunday 2013 will take place March 3.
He reported that funds for moving the pipes in the Memorial Garden came from the same gift that paid for the Memorial Garden fence. He spoke with the donor, who approved the funds usage.
Linda Seeber provided an update on the carpet installation in the office area of the main building. The work will be done Thursday, January 3. If for any reason the work cannot be completed on that day, it will be finished on Friday, January 4.
Resolutions re Clergy Housing
Bob Bess moved the following resolutions be adopted:
Whereas the Reverend Amy Haynie, an ordained minister, is employed to serve St.-Martin-in-the-Fields Episcopal Church as an Assistant Clergy; and
Whereas St. Martin-in-the-Fields Episcopal Church does not provide a residence for its appointed ministers:
It is hereby resolved that the compensation to be paid to the Rev. Amy Haynie for the calendar year 2013, and subsequent years unless amended, shall include an annual payment of $40,000.00, which is designated as housing allowance, within the meaning of the term as used in Section 107 of the Internal Revenue Code of 1986.
Whereas the Reverend James Reynolds, an ordained minister, is employed to serve St.-Martin-in-the-Fields Episcopal Church as Rector; and
Whereas St. Martin-in-the-Fields Episcopal Church does not provide a residence for its appointed minister:
It is hereby resolved that the compensation to be paid to the Rev. James Reynolds for the calendar year 2013, and subsequent years unless amended, shall include an annual payment of $36,000.00, which is designated as housing allowance, within the meaning of the term as used in Section 107 of the Internal Revenue Code of 1986.
The motion was seconded and carried
Budget Consideration
Lisa Neilson, Chair of the Finance Committee, reviewed the processes by the committee in determining their recommendation for the budget for 2013. (See attached report and budget.) Neilson moved the budget as prepared by the Finance Committee be approved by the Vestry. The motion being proposed by the committee needed no second. The Treasurer distributed the budget and answered questions from Vestry members. The motion by the committee carried with 11 favorable votes, Gary Grant abstaining.
The meeting adjourned at 1:45 PM with prayer by Jack Bailey.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, FEBRUARY 17, 12:30 PM, EAST PARISH HALL.
Vestry Report for January 2013 Christian Education News and Highlights
Sunday School
-Epiphany Pageant, Directed by Patricia Pannell –Jan.6th @10:30am Service -Sunday School for Children and Adults-Resumes Jan. 13th
Weekday Christian Education
-New Friday morning class offers participants a chance to read the entire bible in a year! Led by Mother Amy Haynie
-SOS resumes on Monday, Jan. 14..new book TBA!
-Twice Weekly Children’s Chapel Services held in the Sanctuary on Wednesday and Thursday at 9:30am! All Welcome! Children’s Liturgy and Christian Music/Movement.
Special Events-
Lenten “Fridays in the Fields” -Soup and Bread Served
-Adult Ed.-“Sabbath in the Suburbs”—A Family’s Experiment with Holy Time”
-Adult Ed.-“Unabashedly Episcopalian”-(Tentative) “A call to Episcopalians to wake up to the church’s unique gifts and story, and equips them to share that witness in the neighborhoods and out in the world.”
-Youth/Children Ed.-“Constructing the Gospel”—Teen “Creators” and Adult Volunteers will lead children in bringing the Gospel to life with marshmallow peep dioramas and Lego scenes. -Childcare for 3 and under provided.
-Each Evening Ends with Parish Family Stations of the Cross
Diocesan Wide Artist Reception
-Interest Meeting to be held on January 20th after the 10:30 service in the Godly Play Room.
Safeguarding God’s Children
-Diocesan Wide Godly Play Training (tentative) in February—date TBA
Thanks for your continued support of the Christian Education programming at St. Martins!—Corrie Cabes
by Anika Rinker | Dec 27, 2012 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
November 18, 2012
Present: Steve Anderson, Jack Bailey, Aubrey Hardman, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Becky Snell, Jami Taylor Brian West; Jim Reynolds, Rector; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Bob Bess, Gary Grant; Amy Haynie, Parochial Associate.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, November 18, 2012, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
Remarks by Deacon
The Rector introduced the Rev Henry Penner, who was ordained to the permanent diaconate on November 2. The Deacon reminded Vestry members that St-Martin-in-the-Fields has been his church home for over 20 years. He praised the Vestry, saying they all do a wonderful job representing the parish. He thanked everyone for all their prayers, support and help during his long journey to the diaconate.
Minutes of the October 21, 2012, meeting were approved as distributed.
Christian Education Report
Corrie Cabes, Director of CE, was not available, but her written report is attached and made a part of these minutes. The Rector stated that great strides have been made in the Academy chapel due to Corrie’s work.. Chapel is held each Wednesday and Thursday at 9:30 AM, and Vestry members are invited to attend this service for the children. On December 6 St. Nicholas will be visiting during chapel.
Diocesan Information
Joel Walker announced that Henry Penner’s ordination to the diaconate at diocesan convention was a unique event. St-Martin-in-the-Fields was well represented among those attending. On December 21 at 7PM Jordan Haynie will be ordained to the transitional diaconate in St-Martin-in-the-Fields. In mid December the Commission on Ministry will be sitting down with Bishop High, the new provisional bishop, to begin to learn his thoughts on ordination.
Security of Property
Pat Hollifield gave particulars on the security camera systems he has investigated so far. Vestry members with information on sources and equipment were asked to provide them to Hollifield to assist him, as he continues his work.
Stewardship
In the absence of Bob Bess, chair, Glenda Morehead provided the following update:
We now have 97 cards returned. There are 90 pledges with a total of $264,600. (One of the pledges is from someone who lives here only a part of the year, and theirs always spans over into the next year.) When you add the part that will be paid in 2014, the total pledged is $264900.) There are 20 new pledgers. Follow up continues.
The Rector stated he needs a volunteer to head Stewardship in 2013. He intends to have a Stewardship chair in place by the Parish Annual Meeting.
Mission and Outreach
Joy Malmgren, chair of the Committee, reiterated the plans for St. Martin’s Angel Tree to provide gifts for children at a charter school.
She would like to have a special collection to be sent to St. Mark’s-in-the-Bowery, an Episcopal church in one of the areas hardest hit by Storm Sandy. They are working to provide help to people in need. She plans to add $250 of budgeted funds to those collected.
Nominating Committee
The Senior Warden, chair of the committee, reported that 6 people have agreed to run for Vestry so far: Pat Hollifield (who is currently completing a partial term), Richard Cabes, Annette Duff, DJ Mitchell, Joel Walker and Jim Wilson. All have been asked to provide autobiographies as soon as possible. He asked that anyone who knows of anyone who would like to run get the information to the Rector or any member of the Nominating Committee. He has asked Becky Snell to help him and the committee choose nominees for Delegate to Convention. Those serving as delegates are committing to attend all Deanery meetings in addition to their attendance at diocesan convention. Plans were made to announce the invitation to run for Vestry or Delegate in church services. The Senior Warden will make the committee’s final report at the December meeting.
Treasurer’s Report
The Treasurer announced that the Finance Committee will be meeting on December 1 to prepare the budget for Vestry consideration at the December meeting. After approval by the Vestry the budget is shared with the parish at the Parish Annual Meeting.
The Treasurer reviewed the monthly financial reports. (See attached.) Aubrey Hardman moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Rector’s Report
The Rector announced that he met yesterday with the Altar Guild. In the meeting they discussed the 9 services that will take place in 6 days at St-Martin-in-the-Fields during December. Thursday the 20th 7 PM will be the Blue Christmas gathering. Friday the 21st
7 PM is the ordination of Jordan Haynie. The weekend of 22-23 are the services of Advent 4, with Greening of the Church following, Monday the 24th are the 3 Christmas Eve services, Tuesday the 25th 10 AM is the Christmas Holy Eucharist. The church office will be closed from then through January 1. The Rector will be available if needed for emergencies.
The Rector, his mother and his wife will be leaving next Friday for DisneyWorld. They will be returning the following Thursday.
On behalf of his mother, Jan, he expressed profound gratitude to Linda Seeber and all the Helping Hands Ministry for their help, their chauffeuring, and their assistance during her recent treatments.
On April 9, 2013, he, his wife and his mother will be gone for 2 weeks. They will be going to Europe, mainly to Germany, where he and his mother lived while his father was stationed there. This will be his wife, Linda’s, first trip to Germany.
Senior Warden’s Report
The Senior Warden announced that he is checking into an upgrade of the sound system in the sanctuary. He has bids from all the vendors he has worked with and will be forwarding the information to Jim Wilson, our resident sound system expert. Funds for the redone sound system will not come from the Operating Fund but from special gifts made to the Memorial Fund.
Junior Warden’s Report
The Jr Warden announced that Linda Seeber has gotten estimates for carpeting of the hall outside the Rector’s office and the area comprising the Parish Administrator and Parochial Associate offices. The cost quoted of commercial carpet is $2275 for carpet squares $3400. The cost would come from capital funds. Vestry consensus is to go with Seeber’s recommendation of the carpet. Jami Taylor moved the project be changed to include carpeting the Rector’s office and the Chapel with commercial carpet also at a total project cost not to exceed $6000, cost to come from capital funds. The motion was seconded and carried.
Announcements
Becky Snell announced that on Tuesday the slab will be poured for the first multipurpose area being built by scouts (15’x30’). The boys are putting up the framework today. The pour will be cancelled if the weather is inclement.
The Parish Annual Meeting lunch this year will be a Pot Luck.
The responsibility for the Vestry lunch each month will be added to the agenda beginning with the new Vestry in 2013.
The meeting adjourned at 2:15 PM with prayer by Joy Malmgren.
Please note: Next regular vestry meeting Sunday, december 16, 12:30 PM, East parish Hall.
Respectfully submitted,
Glenda Morehead
Clerk
Christian Education Report
November 2012
Christian Education News:
We have lots of exciting events going on in Christian Education!
Wrap Up of Fall Events—WNL was a great success with 40-50 people participating for 6 weeks. It was a great time to gather around a good meal, classes for all and EYC-led compline. Thanks go especially to Becky Snell and the Vestry for a GRAND FINALE of grillin’ and cookin’ and cleanin’ up after WNL!
-Advent Festival Dec. 2nd
–hot cocoa, caroling, cookies, “green” an advent wreath, decorate an ornament and create a manger scene (crèche’).
I am seeking favorite family cookie recipes for this event. Looking for the Vestry and parish family to bake cookies and give out copies of the recipes to share with everyone. Please email me if you can do this!
St. Nicholas Chapel Service, Dec. 9th
St. Nicholas will make a guest appearance at the Preschool and Academy for a very special Chapel Service. Children’s shoes will line the halls and await goodies to be delivered by St. Nick! Preschool Chapel is held bi-weekly with music, liturgy and I am proud to say that the children have memorized the Lord’s Prayer! This is an amazing outreach ministry to the over 80 children and families enrolled in the preschool. Drop in Wednesday and Thursday at 9:30am in the sanctuary and join in the fun!
Elves Feast Dec.24th
After the 5pm Family Service-
This fun event features goodies and a visit from good ole’ St. Nick!
Epiphany Pageant Jan 6th
Under the direction of Patricia Pannell, the story of Christ’s birth is brought to life with all the children of St. Martin’s participating!
Questions/comments? Contact Corrie Cabes christianed@stmartinthefields.org
by Anika Rinker | Dec 20, 2012 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
October 21, 2012
Present: Jack Bailey, Gary Grant, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Becky Snell, Jami Taylor; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Absence notified: Steve Anderson, Bob Bess, Aubrey Hardman, Brian West.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, October 21, 2012, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector. Minutes of the September 16, 2012, meeting were approved as distributed.
Christian Education Report
Corrie Cabes, Director of CE, was not available, but her written report is attached and made a part of these minutes.
Diocesan Information
Joel Walker announced that on Tuesday at 7 PM, at St Elizabeth in northwest Fort Worth Cyndy Riker will be ordained to the transitional deaconate. On Saturday at 10 AM at St. Alban’s, Arlington, two deacons will be priested – Heather O’Brien and Doyle Diets-Allen. Joy Malmgren reported that the next meeting of the Eastern Deanery is tomorrow night.
Festival-in-the-Fields
Linda Seeber reported on the wrap-up meeting of the Committee on behalf of Dick Seeber, chair. The email that forms the notes on the meeting is attached and made a part of these minutes. The Festival cleared approximately $1000.
Mission and Outreach
Joy Malmgren, chair of the Committee, reported the following:
The daughter of Elizabeth Mason provides Christmas gifts for children at her school. She will be providing 50 names for St. Martin’s Angel Tree.
She announced the following plans:
She is looking at bringing in a truck for St. Martin’s Day for parishioners to fill with household goods for Community Storehouse. She will ask in the bulletin for donations for the Storehouse for Thanksgiving. She will pursue getting lists of needs from our partnered school. She got a discount card for St-Martin-in-the-Fields from the Mattel Outlet. Mattel will give a discount to anyone who brings in a bulletin or other proof of their connection to St. Martin.
Stewardship
In the absence of Bob Bess, chair, Glenda Morehead provided the following update:
Prior to today 10 pledge cards had been turned in. Bess had been hoping that after services today the total would have reached 20. Vestry members applauded when she announced the actual number received prior to today’s Vestry meeting is 30.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) Jami Taylor moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Parochial Associate Report
The Parochial Associate announced that next Saturday will be a busy one, starting with the ordinations at St. Alban’s at 10 AM. Acolyte practice for Henry Penner’s ordination will be at 12:30 PM at St-Martin-in-the-Fields, and the Sandy Bess memorial service will take place at 3 PM. The Parochial Associate’s presentation at Diocesan Convention will begin at 5 PM Friday evening. The Diocese will pay for dinner for 15 of the people who will be coming that evening to Henry Penner’s ordination to the vocational deaconate. The liturgy bulletins for the ordination will be done at St. Martin’s and the Diocese will reimburse the church.
She reported that the 11:15 Thursday Holy Eucharist is going well and they continue to explore a variety of liturgies. There were 20 participants in the Blessing of the Animals.
On December 20 the Parochial Associate and Annette Mayer will be doing a Blue Christmas for those for whom Christmas is a difficult time.
Next Sunday will be the planning meeting for the church calendar Advent through Epiphany. The event for youth of our Province will be held July 8-14, 2013, at the University of Dallas. Participants will stay in the dorms there, and each day go to the work sites of their choice. Time will be provided for fun events, also. 200 kids are expected.
Rector’s Report
Security of Property Committee: The Rector announced that Pat Hollifield will chair the Security of Property Committee which will determine the best option for protection for all St. Martin buildings, property and contents. Hollifield will report on the committee findings at the next regular meeting.
Ordination of Jordan Haynie: Bishop High will ordain Jordan Haynie to the transitional deaconate at 7 PM, December 21 at St-Martin-in-the-Fields.
Bishop’s Official Visit: He has requested May 5, 2013, for the official visit of the Bishop to confirm those who will be ready.
Henry Penner Benevolence Fund: A bucket will be set out at Diocesan Convention Friday night and Saturday morning for donations to Henry Penner’s benevolence fund. Becky Snell and a person representing the diocese will count the money received, and Snell will bring the money back to be put into the Deacon’s Benevolence Fund. A small reception for Penner will be held after the 10:30 service on November 4. Penner will function as a deacon at the altar after November 4.
Gifts to Deacons: The Rector would like to provide Jordan Haynie with an alb and cincture for her ordination gift to the transitional deaconate. Cost would be $130 – $140. Sense of the Vestry is that the gift to Haynie and the gift to Henry Penner for his ordination will be from the Vestry members. The Treasurer will bring cost of the gifts to the November meeting, and the Vestry will split it.
Senior Warden’s Report
Carpet for Offices: The Senior Warden reminded Vestry members of the poor condition of the carpet in the offices of the Parochial Associate and the Parish Administrator. Carpet in both areas needs to be replaced. Linda Seeber is getting price estimates for carpeting them. The cost will be a capital expense and taken from the Capital Fund.
Saturday Service Nursery: The Senior Warden reported that the Finance Committee has analyzed nursery costs for the 5 PM Saturday service. In the past 18 months coverage of the nursery for that service has cost a total of $1638. During that time only 2 children stayed in the nursery during the service – the children of a Vestry member when he was VPiC. After discussion and suggestions of solutions, Joe Panther moved the Vestry adopt the following policy change:
To suspend the nursery for the 5 PM Saturday service with the provision that a nursery will be scheduled for the 5 PM Saturday service at the discretion of the clergy.
The motion was passed with no dissenting votes.
Letter of Agreement with the Rector: The Senior Warden reported that the letter of agreement was approved by 10 Vestry members in email commiunications. The letter has been signed by the Bishop, the Rector and the Senior Warden. One signed copy is filed with the Diocese, one copy with the Rector, and the original is on file in the secure files of St. Martin.
Parish Bylaws: The Senior Warden stated that the Diocese wants every parish to have bylaws governing their policies. Kathleen Wells, Chancellor of the Diocese, has a model. He will get one from Wells, get it to the Rector and they will determine how to proceed.
The meeting adjourned at 2 PM with prayer by Joe Panther.
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, NOVEMBER 18, 12:30 PM, EAST PARISH HALL.
Respectfully submitted,
Glenda Morehead
Clerk
Vestry Report for the Month of October
Christian Ed. Highlights-
WNL—Kicked off Oct. 3—Great Success! Avg 45-50 people in attendance weekly. -Dinner and classes for adults, kids and teens.
-Teens have led compline and music at the end of each WNL. I appreciate the Vestry agreeing to cook for the last WNL. It has been wonderful to see Vestry members supporting me weekly with attending WNL and I look forward to finishing Fall WNL with my Vestry Chefs!
Twice Weekly Chapel– It’s been great to be a part of the “Chapel Team” for the Preschool Academy with Fr. Jim and Mother Amy. We’ve included even the youngest classes for Chapel. Recently we had a stuffed animal blessing for St. Francis day. Each week we hold Chapel services for 70-80 children.
Adult Sunday School began Oct.14th! 9:45am-10:15am in the Library with Annette Mayer. This class is based on the weekly revised common lectionary!
-Lots of interest about this new offering!
Let’s Build Community! Trunk or Treat!! Sunday, Oct. 28th
Petrifying Parking Lot Coffee Hour—Looking for participants to bring decorated cars and hand out candy out of their car trunks. Costumes strongly encouraged!!! -Bounce Houses! Trunk or Treating! What fun!
Christian Education Report
November 2012 Vestry
Christian Education News:
We have lots of exciting events going on in Christian Education! Wrap Up of Fall Events—WNL was a great success with 40-50 people participating for 6 weeks. It was a great time to gather around a good meal, classes for all and EYC-led compline. Thanks go especially to Becky Snell and the Vestry for a GRAND FINALE of grillin’ and cookin’ and cleanin’ up after WNL!
Advent Festival Dec. 2nd
–hot cocoa, caroling, cookies, “green” an advent wreath, decorate an ornament and create a manger scene (crèche’).
I am seeking favorite family cookie recipes for this event. Looking for the Vestry and parish family to bake cookies and give out copies of the recipes to share with everyone. Please email me if you can do this!
St. Nicholas Chapel Service, Dec. 9th
St. Nicholas will make a guest appearance at the Preschool and Academy for a very special Chapel Service. Children’s shoes will line the halls and await goodies to be delivered by St. Nick! Preschool Chapel is held bi-weekly with music, liturgy and I am proud to say that the children have memorized the Lord’s Prayer! This is an amazing outreach ministry to the over 80 children and families enrolled in the preschool. Drop in Wednesday and Thursday at 9:30am in the sanctuary and join in the fun!
Elves Feast Dec.24th
After the 5pm Family Service-
This fun event features goodies and a visit from good ole’ St. Nick!
Epiphany Pageant Jan 6th
Under the direction of Patricia Pannell, the story of Christ’s birth is brought to life with all the children of St. Martin’s participating!
Questions/comments? Contact Corrie Cabes christianed@stmartinthefields.org
by Anika Rinker | Oct 27, 2012 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
September 16, 2012
Present: Steve Anderson, Jack Bailey, Bob Bess, Gary Grant, Aubrey Hardman, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Jami Taylor, Brian West; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk,. Diana Panther, Treasurer.
Not Present: Becky Snell.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, September 16, 2012, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
Minutes of the August 19, 2012, meeting were approved as distributed.
Christian Education
Corrie Cabes, Director, reported on CE activities. Her report is attached and made a part of these minutes.
Diocesan Information
Joel Walker announced that on Thursday at 6 PM Carlye Hughes will be installed as the new Rector of Trinity. 2 women of the Diocese will be priested in the fall.
The Rector reported that The Rt Rev Rayford High will be instituted as the next provisional Bishop of the Diocese of Fort Worth on November 3 at Diocesan Convention. He reminded all those attending Convention to register on the diocesan website.
Festival-the-Fields
Dick Seeber showed the postcard invitation that will be sent to 2800 households prior to the event. Signs are up. Everything is coming together. Tee shirts have been purchased for the day: green for all festival staff and black for the clergy. 33 vendors have signed up so far. The event will be patrolled by off-duty policemen for the entire day. Firemen will be present in the morning. Businesses south of the church are being asked to allow participants to park in their lots to provide overflow parking. Sprinkler heads will all be marked to ensure their safety. Joe Panther who will be in charge of food asked that anyone who has not volunteered in other areas contact him. There are no provisions for a “rain out.”
Stewardship
Bob Bess announced that the first Stewardship Reflection is on the website and in this week’s bulletin. 14 reflections are ready for use throughout the campaign. The celebration of completion will take place November 11. He stated that the campaign is on track because of all the people involved in the work. During the month of October short sermons at all services will be followed by lay members speaking on stewardship. Joy Malmgren announced plans for a parish-wide meeting to be held October 14, noon to 4:30 PM with a light lunch provided. The focus of the meeting will be visioning for the future of St-Martin-in-the-Fields. Who are we? Where did we come from? Where are we going? Rob Karvo will be facilitator for the meeting.
Establishment of Endowment
Gary Grant stated that an endowment fund can be set up only after funds for it are received, not before. Consensus of the Finance Committee is to have any St-Martin-in-the-Fields Endowment Fund administered through the endowment fund of the Episcopal Church. Sense of the Vestry is that Grant should move forward on plans for education of the congregation and preparations for an Endowment Fund to be launched at St-Martin’s Annual Meeting 2013.
Parochial Associate’s Report
The Parochial Associate reported the following:
She is currently working on the ordination and liturgy for diocesan convention.
She is still working on establishing a relationship with an elementary school in our area. She and the school’s administrators are currently “trading phone messages.”
The Diocese of Fort Worth is working on redistributing the deaneries. She is heading the effort. She asked that anyone having input on composition and efforts of deaneries contact her.
A daytime weekday Holy Eucharist will begin this Thursday at 11:15 AM in the chapel.
Province 7 will be holding a youth event in our area, hosted by the youth of the Diocese. The kids want to host the event through Diocesan EYC. The date will be either the first week or last week of July 2013. The target attendance is 200 youth.
Treasurer’s Report
The Treasurer announced that she had been able to get into St-Martin’s safe deposit at Liberty Bank. The property deeds were there. She has bank documents that must be signed by the Rector and Clerk. The deeds will be kept in secure files in the church office.
She reviewed the monthly financial reports. (See attached.) Bob Bess moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Rector’s Report
The Rector appointed the Nominating Committee for Vestry members and diocesan delegates to be elected at the Parish Annual Meeting 2013. They are: Jack Bailey – chair, Pat Hollifield, Joy Malmgren and former Senior Wardens – Lisa Neilson, Scott Pannell and DJ Mitchell. The committee is to make its report at the November meeting.
He appointed the Stewardship Committee for this year’s campaign. Bob Bess will chair the committee, members are the following: Mary Anderson, Steve Anderson, Jack Bailey, Bob Bess, Phyllis Bess, Linda Hahn, the Rev Amy Haynie, Pat Hollifield, Paula Jefferson, Gil Kleinwechter, Susan Kleinwechter, Flo Lowrey, Joy Malmgren, Don Mayer, Sue Mitchell, Lisa Neilson, Diana Panther, Joe Panther, Susan Reeves, the Rev Jim Reynolds, Linda Seeber, Becky Snell, Jami Taylor, Doug Watson, Kathy Watson.
Senior Warden’s Report
The Senior Warden distributed copies of the Letter of Agreement between St-Martin-in-the-Fields and the Rev James Reynolds which has been approved by Bishop Ohl. When signed by the Rector, Senior Warden and Bishop, each will receive official copies of the document, with the original to be filed in the secure files in the church office. He asked for any input from Vestry members regarding the Letter of Agreement no later than Friday, September 21.
Junior Warden
The Jr Warden had no report.
The meeting adjourned at 2:20 PM with prayer by Bob Bess.
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, OCTOBER 20, 12:30 PM, EAST PARISH HALL.
Respectfully submitted,
Glenda Morehead
Clerk
by Anika Rinker | Sep 26, 2012 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING MINUTES
August 19, 2012
Present: Steve Anderson, Jack Bailey, Bob Bess, Gary Grant, Aubrey Hardman, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Becky Snell, Jami Taylor, Brian West; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk,. Diana Panther, Treasurer.Not present: MalmgrenA regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, August 19, 2012, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.Minutes of the June 23, 2012, meeting were approved as distributed. Minutes of the July 29, 2012, called meeting were approved as distributed.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) Bob Bess moved the treasurer’s report be accepted as presented. The motion was seconded and carried. The Treasurer announced that the safe deposit boxes of Liberty Bank are being moved to Liberty’s new location. St-Martin-in-the-Fields has a safe deposit at Liberty, but a thorough search did not result in the key’s being found. Bob Bess moved the adoption of the following resolution:
Whereas Diana Panther is the treasurer of St-Martin-in-the-Fields Episcopal Church
The Vestry of St-Martin-in-the-Fields hereby authorizes Diana Panther, Treasurer of St-Martin-in-the-Fields to access the current safe deposit box of St-Martin-in-the-Fields at Liberty Bank and to obtain and access a new safe deposit box for St-Martin-in-the-Fields at the new location of Liberty Bank.
Finance Committee Report
Lisa Neilson, committee chair, reported the following from the Finance Committee meeting: Gary Grant will report to the Vestry in September on the committee discussion of endowments. Paula Jefferson led the discussion of generally accepted accounting principles. From the discussion the committee moved the following actions be taken by the Vestry: (The motions being made by committee no seconds were necessary.)
That the replacement air conditioner unit, which meets the criteria of a capital expense, be paid for out of the building fund. The motion carried.
That the Treasurer be authorized to consolidate multiple bank accounts and use budget line items rather than separate bank accounts to streamline the SMITF accounting system. The motion carried.
Festival-in-the-Fields
Dick Seeber, committee chair, reported on the progress of plans for the event September 29. His chart of responsibilities and activities is attached and made a part of these minutes. He asked for and the Jr Warden agreed that treatment for fire ants will be done on the property at the appropriate time to ensure they will not be a problem. He asked for and the Rector granted him permission to speak to all 3 church services telling of plans and opportunities to participate and serve. He is preparing a “continuity notebook” for use in the future if the Festival becomes a regularly scheduled event. In the notebook are included all ideas presented during discussions by the committee.
Stewardship Committee
Bob Bess, committee chair, announced that the committee will meet Aug 28 at 6:30 PM to make plans for this year’s campaign. All who are interested are invited to attend. Bob Bess informed the Vestry that Joy Malmgren would like to have Rob Karvo help facilitate the Stewardship Campaign The Rector will meet with Rob Karvo and make his recommendation to the Vestry at the September meeting. Kick-off of the Stewardship Campaign will be in September, with completion by October 31. Bess plans to have Stewardship Reflections on the website during the campaign.
Rector’s Report
Blessing of Relationship: The Rector announced that on September 22 at 1:30 PM Kariann Erickson and Anne Connaghan will have a blessing of their relationship using the rite approved by the General Convention.
Nursery Procedures: The Rector reviewed the Policies and Procedures for Childcare and Childcare Workers with revisions he has made to the document. There were some suggested revisions proposed by the Vestry. Bob Bess moved the revised Policies be accepted with the changes as discussed. The motion was seconded and carried. The Rector reminded everyone that anyone with concerns regarding the Nursery is to bring them to him.
Executive Council Meeting: The Executive Council of the Diocese of Fort Worth will meet at St-Martin-in-the-Fields September 15, 10 AM to 2 PM. Steve Anderson will coordinate the hosting for the day. All Vestry are requested to serve in one of the 3 times people will be needed. Those helping with set up need to arrive at 9 AM, midday hosts at 11:45 and tear down people at approximately 3 PM.
Parochial Associate’s Report
The Parochial Associate reiterated that she and Corrie Cabes are splitting the leadership duties of the EYC. She stated that she has completed the preliminary work in partnering with Whitley Road Elementary School.
While at General Convention she learned of a young couple to whom St. Martin had been recommended. They determined that they would prefer a church that had young adult activities. She will be contacting young adults of our congregation to find out their needs, with the possibility of developing programs.
On her work on a diocesan level: She is organizing a mission trip for adults and older youth. Registration opens Monday for Diocesan Convention in Stephenville November 2 and 3. The Holiday Inn Express is the best location for lodging for the convention. Individuals will need to make their own reservations using a credit card. St-Martin-in-the-Fields will handle all aspects of the ordination of Henry Penner on November 2. She wants the youth who go for the ordination to form the core group for the youth lock-in at convention that night. By the time of convention we should know who will be our next Provisional Bishop. Various plans are being considered for partnering churches with buildings with those who have no buildings. No decision has been made at this time.
She will be attending the Diocese of Texas Clergy Conference October 22-24. Diocese of Texas will cover her expenses, and Bishop Ohl has approved her going.
The Diocese is changing the background checks; the company that previously did them at no charge has gone out of business. There are three levels of checks available. The cost for volunteers is $15 per person; Vestry, Treasurer and money counters, and Altar Guild $38 per person; all employees $80 per person. Knowing that most congregations will find it a hardship to pay for every person in each category, she has proposed the following be checked: all employees, Senior Warden, Jr Warden, and head of the Altar Guild. 1 adult of each Sunday School or youth grouping. The stated levels of background checks are guidelines only, not requirements at this time.
Senior Warden’s Report
The Senior Warden reported that he hopes to have the letter of agreement ready to bring to the September Vestry meeting. DJ Mitchell is close to finalizing the letter. Once that is done the Senior Warden will meet with the Rector and the Bishop to see if it meets with their approval. The Senior Warden stated that the Finance Committee will work toward a 3 year budget when it plans the budget for next year.
Junior Warden’s Report
The Jr Warden announced that the floors in the Parish Hall have been done. The man who has done the floors for several years stated that he finds it hard to justify the cost of his work because the floors are always in such good shape when he is called in to do them.
Monday the installation of the Memorial Garden fence begins, work to be completed by Labor Day.
The placement of park benches and a cross to form an outdoor worship space is the Eagle Scout Project of Devin Raymer. A total of 4 active Scout Projects are being done at this time. The Jr Warden thanked the Senior Warden for all his help during the past year.
The meeting adjourned at 2:37 PM with prayer by Pat Hollifield.
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, SEPTEMBER 16, 12:30 PM, EAST PARISH HALL.
Respectfully submitted,
Glenda Morehead
Clerk
