Vestry Minutes: Annual Meeting January 30, 2022

by Anika Rinker | Feb 3, 2022 | Vestry Updates

St. Martin-in-the-Fields Annual Meeting – January 30, 2022

ZOOM Meeting – Approximately 60 members present
The 2022 annual meeting was called to order at 12:15 by Rev. Alan Bentrup
A quorum was present
Opening Prayer – Rev. Alan Bentrup
Call to Order – 12:15

Alan recognized the members of the 2021 vestry and delegates and thanked them for their service.

The delegates for convention were announced.  Members of the parish voted and all candidates were elected with Linda Seeber as the alternate.

Members voted for the 4 candidates for vestry.  All nominees were elected by parish members.

Rectors Report:

• Curate Paula Jefferson will now be the Associate Rector at SMITF.
• Announced the upcoming vestry retreat in February which will be held on ZOOM

Associate Rector’s Report

• Paula spoke about the outpouring response to recreating a Stephen’s Ministry at SMITF.

Treasurer’s Report – DJ Mitchell

• A detailed Treasurer’s Report was sent to all members prior to the meeting.
• Highlights
  • Limited carry over to 2022. Budget will be expected to pay for all expenses in 2022
  • Emergency fund was used for AC replacements and the surplus from 2022 budget will be used to refund the emergency fund (if surplus funds are available at the end of the year)

Budget Committee Report – Gary Wilkinson

• A detailed report was sent to all members prior to the meeting.
• Highlights
  • Reviewed the process for building a budget.
  • $431,000 is pledged
  • $477,700 is budgeted
  • Updated pledges changed the deficit by app. $10,000

Bob Bess

• Updated members of the assets of SMITF
• Announced 15 new commitments and 38 members increased their pledges for 2022
• Shortfall – less than 10% but encouraged members to commit an increase of 15%

Alan Bentrup

• Thank the staff for all their hard work and commitment.
• Discussed current ministries and how members can be involved and the need for new leaders to head the current ministries.

Keen Haynes presented the new vestry members and convention delegates

• Each member made a promise to the congregation to serve.
• Alan formally committed each new member and offered a prayer.

Closing Prayer and Blessing – Alan Bentrup

Adjourned at 1:15

Respectfully submitted
Mary Anderson – Vestry Clerk

Vestry Minutes: December 19, 2021

by Anika Rinker | Jan 20, 2022 | Vestry Updates

St. Martin-in-the-Fields Vestry Minutes December 19, 2021

Present:  Chris Mullaney, Bob Bess, Linda Seeber, Joe Stark, Keen Haynes, Melissa Kurkul, Amanda Alvarez, Bob Garrity, Jim McManic, Rev. Alan Bentrup, Rev. Paula Jefferson and Mary Anderson

Absent:  DJ Mitchell, Julie Sutton

12:30 – Opening Prayer – Joe Stark

Minutes from November meeting were approved as read

Treasurer’s Report – Gary Wilkerson

• Gary presented the monthly budget/spending report for DJ Mitchell. A copy of the report is attached.
• Outlined the financial plan to finish 2021.
• Chris Mullaney made a motion and Linda Seeber seconded and the vestry voted to accept the budget

Financial Committee Report – Gary Wilkinson

• Stewardship has increased to 87 pledges and $349,000 in pledges
• Discussed some ideas for creating the budget for 2022.
• January 8^th will be the first meeting to begin work on the budget for next year
• Chris Mullaney made a motion and Keen Haynes seconded it and vestry approved the financial committee report.

Senior Warden – Keen Haynes

• In need of more delegates nominated for convention
• Annual Meeting is 1-30-2022
• Added vestry members to VPIC duty for January

Junior Warden – Bob Bess and Chris Mullaney

• Chris announced he will begin recruiting for Holy Mowers
• Bob reported that they are continuing work on tile to finish in the Sunday School buding.

Curate Report – Rev.Paula Jefferson

• Reported about pastoral care
• Announced the return of Stephen Ministry
• Update about Hillsboro and their ministries
• Human Flourishing returns the week of 1-9 after a short hiatus
• Discussed a possibility of a Lenten Series.

Rector’s Report – Rev. Alan Bentrup

• Presented Housing Resolutions for both rectors. Vestry voted and approved.
• Asked to begin meetings going forward at 12:15.

Closing Prayer – Joe Stark

Mary Anderson – Vestry Clerk

Vestry Minutes: November 21, 2021

by Anika Rinker | Jan 20, 2022 | Vestry Updates

St. Martin-in-the Fields Vestry Minutes November 21, 2021

Present:  Keen Haynes, DJ Mitchell, Linda Seeber, Melissa Kurkel, Mary Anderson, Jim McManic, Bob Garrity, Bob Bess, and Chris Mullaney

Absent:  Joe Stark, Amanda Alvarez, and Julie Sutton

Meeting was called to order at 12:30

Approved minutes from the October 2021 meeting

DJ Mitchell: Finance Report

• See attached information for a detailed report
• Announced stewardship statistics and a comparison to last year at this point in the stewardship campaign.
• Letters will be going out to parishioners that have not pledged and follow up phone calls.

Bob Bess made a motion to accept the reports.  Jim McManic seconded.  Voted to approve

Gary Wilkinson – Finance Committee

• Commented on stewardship and current numbers
• Committee will start working on the 2022 budget in December
• Finance Committee will meet again on December 18^th

Liaison Report – Lisa Goodner

• Godly Play training available
• Good News Garden updates
• Eagle Scout project is about to be completed.

Keen Haynes – Senior Warden

• 4 Vestry Candidates are running for 2022
• 3/5 delegates are running for delegates

Bob Bess/Chris Mullaney – Jr Wardens

• Spoke about the Southlake sidewalk Project
• Tile bids are out for repairs to parish hall
• Painting 5 rooms
• Asked the vestry to consider an increase of $20.00 per week for cleaning contract
• A motion was made by Keen Haynes to approve the clergy to sign off legal agreements in the future (Article 9.2 of the SMITF bylaws) Voted and approved.

Paula Jefferson – Curate Report

• Seen attached for update due to Paula Jefferson not being present

Alan Bentrup – Clergy Report

• Alan is in talks with a group regarding use of the church in the future and a partnership with the church .
• Covid prodicals will continue except asking the committee to drop the registration process.

Closing Prayer – Melissa Kurkel

Adjourned at 1:50

Respectfully submitted
Mary Anderson – Vestry Clerk