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Vestry Minutes – December 18, 2022
St. Martin-in-the-Fields Vestry Meeting, December 18, 2022
Present: Alan Bentrup, Jim McManic, Jen Duncan, Keen Haynes, Bob Garrity, Linda Seeber, Melissa Kurkel, DJ Mitchell, Amanda Alvarez, Rick Schulz
Absent: Mary Anderson
- The meeting was called to order at 12:00 by Rev. Alan Bentrup
- Opening Prayer offered by Alan
- Minutes discussed.
Keen Haynes moved to accept the minutes and Bob Bess seconded.
- Treasurer’s Report/Budget Committee Report – DJ Mitchell
Discussed the 2023 budget.
Bob Bess made a motion to accept the Treasurer’s Report and Melissa Kurkel seconded
- Senior Warden Report – Keen Haynes
2023 nominations for Vestry and convention.
3 names have applied for the Vestry.
Need additional delegates for convention
We are church pairing with St. Julian of Norwich, Austin/Round Rock. Mission 2009
- Junior Warden Report
- Rector’s Report
Request that the staff receive a Christmas bonus this year.
DJ moved to accept the bonus for staff and Bob Bess seconded.
Memorial gift of blue vestments was announced and Fr. Alan has picked out the style.
Linda Seeber will check pricing on Blue Advent wreath candles.
- Closing prayer- keen Haynes
- Adjourned ay 12:55.
Online Worship: The Fourth Sunday after the Epiphany
Eagle Scout Project – Little Free Library
Carson Crays from Troop 937 is working on a Lending Library for St. Martin’s!
Carson’s Plan:
The name of my Eagle Project is St. Martin’s Little Free Library. My Eagle Project will be the building of a Little Free Library to place near the edge on the church property, and then stocking this library with donated children’s books from the community and scouts from my troop. The project will include a stand alone library box on a post that will be staked into the ground. The library box will feature two shelves and a plexiglass door to allow visitors to see the current contents of the library. The box will also feature a sloped roof and weather seals to ensure rain and moisture does not enter and ruin the books inside. The box will be mounted to a wooden post and anchored into the ground. The project will also include a scout led book drive to help fill the library. Along with St. Martins, I will lead my scout troop in hosting a book drive and allow scouts and community members to donate their unneeded children’s books. These donated children’s books will initially stock the library and allow the community to immediately appreciate the library. Finally, I will help St. Martin’s register the box with Little Free Library, making it easy for the community to find the library and officially placing it on the Little Free Library map.
Benefits:
St. Martin’s has many outreach programs within the community, including our Boy Scout Troop. They also have a strong children’s outreach program, and with this project I plan to strengthen their children’s outreach initiatives. St. Martin’s already holds Vacation Bible School, summer camps, and year-long Sunday programs for community youth. The box will expand on their children’s initiatives and bring families from around the community to St. Martin by expanding book access to those who otherwise could have trouble obtaining books for their children. Keeping the library outside and open 24/7/365 allows anyone to access the these books anytime, and help further a community of young literate learners.
The St. Martin’s Little Free Library project will build upon existing and growing list of outdoor ammenities, including the Labrynth, and provide a not only welcoming, but safe space for everyone to gather and meet others in the community. Additionally, the project will allow the community to discover St. Martin’s and the amazing programs. St. Martin could host events around the library including book clubs, group reading sessions, and more.
“My project ultimately aims to provide another way for St. Martin-in-the-Fields to enhance the Keller, Southlake, and surrounding community through outreach initiatives, creating a community filled with connection and knowledge”.
Next Steps:
St. Martin’s will hold a book drive at our Annual Meeting on Jan. 29 at 9:30 and on Sunday, February 5 – Scout Sunday. All kinds of books are welcome for any age, Children, Teens, Adults, Religious. Carson will speak at the 9:30 service on Jan. 29, and attendees will have the opportunity to meet him and hear more about his project!
You can contribute!
Use the form below to donate money online. Choose “Eagle Project” from the drop down menu.
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Vestry Minutes – November 21, 2022
Vestry Meeting – St. Martin-in-the-Fields Episcopal Church
November 21, 2022
Meeting was held by ZOOM
Present: Alan Bentrup, Jim McManic, Bob Garrity, Mary Anderson, Melissa Kurkul, Rick Schulz, Bob Bess, Jen Duncan, Linda Seeber, DJ Mitchell, Gary Wilkinson
Absent: Amanda Alvarez and Keen Haynes.
- Opening Prayer
- The October minutes were presented. No changes were made. Bob Bess made a motion to accept the minutes and DJ Mitchell seconded. Vestry voted and approved.
- Finance Committee Report – Gary Wilkinson
- See attached report for details
- Highlights:
- Increase in general fund
- Ahead with expenses for the year
- 77 pledges – 80% of goal – Letters will be sent out in the weeks to come.
- Next budget meeting is December 17th.
- Treasurers Report – DJ Mitchell
- See attached report for details.
- 3 points to remind everyone regarding budget:
- AC units are older and will be in need of replacing at any time
- Looking at hiring a part time clergy
- Diocesan assessment
- There is a bid out for solar panels – still waiting for the company to respond.
- 3 points to remind everyone regarding budget:
- Bob Bess made a motion to accept the reports and Keen Haynes seconded. Vestry voted to accept the budget and treasurers report.
- See attached report for details.
Senior Warden – Keen Haynes via Alan
- Announced the resignation of Joe Stark. Replacement to be voted on in January.
- Members who are elected as delegates will be on a 13 month term.
- Candidates being sought for all positions.
Jr Warden – Rick Schulz
- Reported:
- Locksmith bill from July is still in need of being paid.
- Cintas work is completed
- New locks to be installed per dioceses mandates
- Master Plan update w/city of Southlake
- Positive Meeting,
- Packet being prepared for neighbors to the north
- Next step is to present to the congregation
- Clergy Conference
- Grants available for different things
- Advent Schedule announced
Closing Prayer
Adjourned at 8:05
Respectfully submitted – Mary Anderson