Vestry minutes – August 18, 2013 meeting

by Anika Rinker | Sep 16, 2013 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
August 18, 2013
Present: Steve Anderson, Bob Bess, Annette Duff, Aubrey Hardman, Pat Hollifield, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Amy Haynie, Associate Rector; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Absent: Gary Grant.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, August 18, 2013, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Associate Rector.
Minutes of the July 21, 2013, meeting were approved as distributed.
Christian Education
The written report of CE Director Corrie Cabes is attached to and made a part of these minutes.
Festival in the Fields
Dick Seeber, chair of the Festival, reported that leaders are in place in all areas of responsibility, but “worker bees” are needed in all. (See the attached listings.) He commented that many Vestry members have already volunteered and asked that those who have not yet volunteered do so. There is a special need for “floaters” – those who are not assigned to a specific area but can fill spaces where needed on the day of the Festival. No outside vendors will be invited to participate this year; only members or friends of St. Martin, and there will be no fee for participation. Silent Auction, Book Sale and Bake Sale are all planned. There will be no mail-outs this year; door-hanger invitations will be placed on the doors of our neighbors. He asked for and received permission to make announcements at the peace in all services next weekend. The Senior Warden asked that information on the Festival be included on the website and in the pew sheet ASAP.
Recommendations for Security of the Buildings and Contents
Joe Panther reported on his findings regarding the changes recommended:
A video inventory of the contents of the buildings can be done easily. The goal is to be able to list all items that need replacing in case of loss.
Smoke detectors with an 8 hour cut-off feature (to allow for the smoke caused when incense is used in services) can easily be installed in the sanctuary at a probable cost of $12 each.
Relocation of services in case of disaster would depend on what kind of disaster and the extent of its effects. Any needed cancellation or relocation notice would come from the Senior Warden via the website.
The Jr Warden will investigate the possibility of additional emergence lighting (exit signs). He will check with Tyco, our fire alarm monitoring company, to see if an alarm goes to local police department in case of fire.
Communications
Annette Duff reported that she and Susan Kleinwechter had met with Academy Director Catherine Stehlik. They will be working with her to update the Academy website.
Susan Kleinwechter reported on the status of planned changes and usage of the parish website.
Stewardship
Aubrey Hardman announced that this year’s stewardship campaign will use the TENS (The Episcopal Network for Stewardship) plan. Stewardship activities are all planned out, complete with suggested letters to be sent out at specified times, personal thankfulness stories to be given in services and a children’s program culminating in Commitment Sunday November 10. He distributed to the Vestry copies of the planned activities for St-Martin-in-the-Fields. (See attached.) The first public meeting of the Stewardship Committee will be September 1 following the 10:30 service, and all are welcome.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) DJ Mitchell moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
The financial records of St-Martin-in-the-Fields were audited yesterday, and the report is not available at this time. It will be presented at the September Vestry meeting.
Associate Rector
Safeguarding God’s Children: The Associate Rector asked who still needed Safeguarding God’s Children as mentioned in the CE report. Bob Bess, Annette Duff, Pat Hollifield, DJ Mitchell, Joe Panther and Joel Walker have yet to be trained.
Memorial Area for Pets: At a previous meeting she had suggested an area be set aside inside the fence of the Memorial Garden for the cremains of pets. The area outside the shrubbery and inside the fence is not designated for the repository of human cremains. If the Vestry approves, the Associate Rector plans to bless the area for pet cremains as a part of the Blessing of the Animals on October 5 outside at the 5PM service. The Vestry approved the setting aside of the area inside the fence, beyond the shrubbery for the deposit of pet cremains and the blessing of its use as such. The Vestry also approved the organization of a work group to landscape the area. At some future time the Jr Warden will extend the Memorial Garden walkway to the area.
Feedback: She asked that Vestry members contact her to give feedback on the recent sermon series and the changes in the bulletin.
Senior Warden
Departure of Gary Grant: The Senior Warden announced that Gary Grant has not sent a letter resigning from the Vestry, and therefore cannot be replaced yet. This year is Grant’s final year of Vestry service. With these facts in mind and with so little time left on Grant’s service, it may be best not to replace him for the remaining months. The canons do not require that he be replaced. Grant is scheduled for Vestry Person in Charge duties next weekend and the weekend of November 16 and 17. Jim Wilson volunteered to handle the VPiC duties for the Saturday service, Joe Panther will cover the 8:30 Sunday service, and Bob Bess the 10:30. DJ Mitchell will cover the weekend of November 16 – 17.
Agreement with City of Southlake regarding Use of the Fields: The Senior Warden has received the proposed 10 year agreement from the City and will sign and return it to the City. He passed the agreement for Vestry members to look at. Either party can back out of the agreement at any time with a 60 day prior notice.
Lisa Neilson’s Letter: He reported that Lisa Neilson, one of our seminarians, will be attending Virginia Theological Seminary next year. She has a letter that must be signed by parish representatives and returned to VTS showing any financial support she will be receiving from St-Martin-in-the-Fields. He will complete the letter showing she will receive no financial support from the parish and return it to VTS.
Meeting with a Candidate for Interim Rector: Those present who were a part of the recent interview with the candidate for Interim Rector shared their impressions of the individual and whether the person was a good fit for St-Martin-in-the-Fields.
Vote on Letter of Agreement: The Diocese has already authorized the Senior Warden to enter into a Letter of Agreement with the candidate. DJ Mitchell moved the Vestry authorize the Senior Warden to enter into negotiations with the candidate with the goal of reaching a Letter of Agreement with the candidate. The motion was seconded and approved unanimously.
Junior Warden
The Jr Warden announced the floors have all been stripped and waxed in preparation for the start of the school year for St. Martin’s Academy. He also had the landscape crew get the playground ready for the start of school for the Academy. The Academy traditionally begins classes on the date surrounding public schools require their teachers to begin.
Information Regarding the Academy
Christian Education Director Corrie Cabes, who has extensive preschool experience, is working closely with Academy Director Catherine Stehlik. Changes will be made in the Academy’s focus and classes this year. The Audit Committee has stated that the Academy’s financials must be included in the parish’s financial statements every month. The Vestry bears the fiduciary responsibility for the Academy as well as that of the parish.
Reminder for Vestry Person in Charge
Joe Panther asked that the VPiC remember to scrub the reusable lemonade containers inside thoroughly to remove hardened sugar. When the containers are allowed to dry out without thorough cleaning it is very difficult to remove accumulated sugar.
The meeting adjourned at 2:53 PM with prayer by DJ Mitchell.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, SEPTEMBER 15, 1:15 PM, EAST PARISH HALL.
 
Christian Education Report
August 2013
CHRISTIAN EDUCATION HIGHLIGHTS
QUESTION: “What do you get when you put 23 children and youth and one Director of Christian Education together for weekly crazy fun and opportunities for growing in faith?”
ANSWER: Children’s Chapel!
Children’s Chapel: This has been an amazingly successful summer program held during the 10:30am Sunday services starting in May. Teens were trained to be “Teen Chaplains” and children enjoyed a Gospel reading, music, a children’s sermon. The children learned creeds and prayers and returned to church with a warm greeting from the parish during the peace. Teens mentored the children during group time and helped facilitate great discussions and asked questions to get children thinking. The program definitely soared this summer and will be back next year! Children’s Chapel ends on Sunday, September 1st with the return of Sunday School on Sunday, September 8th.
EfM- Education for Ministry: a program through the University of the South, equips lay-persons to be informed and knowledgeable in their daily ministry. Led by the Reverend Judy Upham, an experienced Fort Worth EfM Mentor, this group is meeting each Wednesday evening from 6:30pm-9pm in the Chapel at St. Martin’s.
“Same Kind of Different as Me”: This Friday Night program has recently wrapped up. A special thanks goes to Deacon Henry for facilitating this class, offering an amazing story and heartening lessons.
Wednesday Study: “The Heart of Christianity” by Marcus J. Borg will be the focus of this class running through Wednesday, October 23rd in the Chapel. This class will be facilitated by Flo Lowrey , The Rev. Amy Haynie and The Rev. Ernest Maddon. Grab a copy of this book and join in the discussion!
Security Update: The flatscreen television is now back in its rightful place on the wall in the Parish Hall. Thanks to Jack Bailey, Richard Cabes and Dan King for their time, talent and skill with this project! I would like to propose that a team forms specifically to form ideas and programs to continue the work started with the security installation.
Labyrinth Planning Meeting: A meeting to talk about the possibility of creating a labyrinth at St. Martins’ was on August 8th in the West Parish Hall with many in attendance. Thanks to Ron Hitchcock for bringing this idea to life with his presentation. It is exciting to think of a labyrinth on our campus! This meeting finished with prayer outside in the fields. We look forward to “walking a path” of prayer and purpose as this project continues.
Stewardship Through Chaplain Program: Everyone is called to stewardship, using their gifts of the Spirit. For my part, I have taken over all Chaplain duties and services this year with our preschool and academy. Before I started my work as the Director of Christian Education, I spent my time as a teacher and Chaplain at Colleyville Christian School. I want to try my best to link families in the community to the many ministries at St. Martin’s. I have been successful in “snagging” new families from the school to be involved with Vacation Bible School and some families have found a great new home at St. Martin’s!
As a Vestry, look for invitations from me to form a partnership with the school through special events and projects. The families should know that there are people from St. Martin’s who care about them. It is in the best of stewardship that I seek your help in tapping into the wealth of families who have no idea how fabulous St. Martin’s parish family is and what we offer with our openness and inclusiveness and many activities for children, youth and families.
Stewardship Through Christian Education Ministries: My Theme for Stewardship this year is “The Kingdom.” I am transforming how our children, youth and family will look at our education programs and the building. I will be asking them to see that “The Kingdom” is worth taking care of and will offer programs to spiff up the building, to welcome friends and newcomers, to give from the heart and to treat each other like royal subjects in the Kingdom of God! Look for more specifics in my September report.
BACK TO BUSINESS: It’s business as usual for my awesome team of Sunday School Volunteers as we head back to our classrooms starting on September 8th! Sunday school for children ages 4-12th grade begins on Sunday, September 8th during the 10:30 am service!
Annual Training: Sunday School Teacher Breakfast and Training will be held on Sunday, August 25th and will continue with a teacher blessing and installation of Sunday School volunteer staff.
Safeguarding Training: Look for a Safeguarding Training and luncheon to be held in mid-September, led by Kirsten Tiemann. You will be required to RSVP and pay a $5 fee to cover lunch and supplies for this course. Date TBA on website.
LOOKING AHEAD—More Stewardship: Annette Mayer will host an evening to inform the parish on “What to Expect” when you go to the doctor or hospital and how to have a successful partnership with medical staff, how to make a lasting financial gift to the church and will answer questions.
In His Service,
Corrie Cabes
Director of Christian Education
 
 

Vestry minutes – July 21, 2013 meeting

by Anika Rinker | Sep 16, 2013 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
July 21, 2013
Present: Bob Bess, Gary Grant, Pat Hollifield, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Steve Anderson, Annette Duff, Aubrey Hardman; Amy Haynie, Associate Rector.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, July 21, 2013, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Senior Warden.
Minutes of the May 19, 2013, meeting were approved as distributed. Minutes of the June 18, 2013 were approved as distributed.
Communications Committee
Susan Kleinwechter provided an update on the parish website. Her technical report is attached and made a part of these minutes.
Christian Education
The written report of Corrie Cabes, CE director, is attached and made a part of these minutes.
Diocesan Information
Joel Walker announced that 18 people from St-Martin-in-the-Fields attended the ordination of Jordan Haynie.
He stated that nominees are currently being solicited for potential candidates to stand for election or be considered for appointment at the 2013 Diocesan Convention. Information and applicant form will be on the diocesan website beginning July 29 and closing at the end of the day September 9, 2013. St. Martin, as the 3rd largest parish in the diocese, has an obligation to be well represented on the diocesan level. He distributed information to those present. (See attached copies.)
Treasurer’s Report
The Treasurer reported that the clergy benevolence funds have been audited and found correct. She reviewed the monthly financial reports. (See attached.) DJ Mitchell moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Associate Rector’s Report
The written report of the Associate Rector is attached and made a part of these minutes.
Senior Warden’s Report
Thank You from Annette Mayer: The Senior Warden read a note from Annette Mayer in which she thanked the Vestry and all the members of St-Martin-in-the-Fields for their support during her progress toward ordination. She will be interning at another parish during the next step in the process.
The Rev Lauren Gough: He stated that the Rev Gough’s announcement of her leaving St. Martin came during a meeting he had with the clergy of the parish. She gave no explanation of her decision at that time, and he has no further information.
Security Assessment: A letter has come from the diocese listing the causes for concern they found during an assessment of security. The assessment was done before the recent installation of our video security system. Joe Panther will evaluate the list and report back to the Vestry. Joel Walker offered to assist him if necessary.
Stewardship Update: Aubrey Hardman, Stewardship chair, will be using the Episcopal Network for Stewardship for this year’s campaign. He requests that Vestry members check out the program with feedback to go to the Senior Warden.
Interim Rector Search: The Senior Warden invited anyone interested to serve with him on a “mini search committee” for an Interim Rector. He plans to hold interviews in late July and early August. He intends to have the work of the committee finished by the August Vestry meeting. Vestry members DJ Mitchell, Becky Snell, Joel Walker and Jim Wilson volunteered to serve on the committee, as did observers Eloise Frye and Joy Malmgren.
Rector Search: The Senior Warden announced that Richard Cabes will head the Search Committee for a new Rector. Cabes plans to do a “history dinner” as part of the process.
Consideration of Canon Waggoner’s List
Prior to this meeting the Senior Warden distributed to Vestry members a list of questions from Canon Waggoner. She has asked for the information in order to better assist St. Martin in finding both an Interim Rector and a Rector. Vestry members present, acting as a committee of the whole, provided answers, and suggestions were solicited from non Vestry members present. The Senior Warden will organize the list and share his document with Vestry members before sending it on to Canon Waggoner later this evening. (See attached copy of the final document.)
Licensed Lay Ministers Licenses
The licenses of the members of the Licensed Lay Ministers Guild need to be updated. The licenses of those serving at present will be located to see which ones need to be renewed.
The meeting adjourned at 2:10 PM with prayer by Glenda Morehead.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, AUGUST 18, 12:30 PM, EAST PARISH HALL.
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Vestry minutes – June 18, 2013 meeting

by Anika Rinker | Jul 23, 2013 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
June 18, 2013
Present: Steve Anderson, Bob Bess, Annette Duff, Pat Hollifield, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Gary Grant, DJ Mitchell.
Absent: Aubrey Hardman.
A meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Tuesday, June 18, 2013, at 7:30 PM in the East Parish Hall. Due to the necessity to move the regular date and time of a meeting for June, the meeting was called by the Senior Warden, Bob Bess, who chaired the meeting and opened with prayer.
Jordan Haynie’s Reception
Joel Walker, of the diocesan Commission on Ministry, announced that Jordan Haynie will be ordained to the priesthood at All Saints at 7 PM on July 9. St-Martin-in-the-Fields has supported Jordan through her entire process toward priesthood. A reception (serving snacks and beverages only) will be held after the service. Help is needed at All Saints starting at 5:30 PM setting up the reception. Walker asked that those who can help contact him. The ordination will be put on the website calendar; Linda Seeber will inform Michele King.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) Jim Wilson moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Consideration of the Letter of Agreement with the Parochial Associate
The Senior Warden presented the proposed Letter of Agreement. Joel Walker moved the Vestry approve the Letter of Agreement between St-Martin-in-the-Fields Episcopal Church and the Rev Amy Haynie as proposed. The motion was seconded and carried, Jim Wilson abstaining.
Security System Installation Update
The Jr Warden reported that installation of the security system is nearing completion. Dan King is putting in long hours to install the system, all on a volunteer basis. Joel Walker moved that $500 be given to Dan King as a thank you gesture for all his help. The motion was seconded and carried.
Senior Warden’s Report
Search Committee Plans The Senior Warden outlined his plan for choosing the members of the search committee for Rector of St-Martin-in-the-Fields, when the time comes for their selection. He plans to request that each Vestry member come to that meeting bringing the names of 3 candidates for the committee. The Vestry would then select the committee from the resulting list. He remarked that in his opinion a committee of 36 is by far too many and 12 is too few. The hope is that the criteria for membership on the search committee can be decided at the July meeting.
Interim Rector He has spoken with the new Canon to the Ordinary of the Diocese, Canon Janet Wagner. She has stated that there is no need to rush the choice of Interim Rector since the Rev Amy Haynie is available to cover priestly duties for the parish at present. She also stated that the person chosen as Interim Rector needs to be someone who is specifically trained for the role.
Junior Warden’s Report
Broken Water Line The Jr Warden announced that the solution used to repair/redo the water line serving St. Martin is good for the long range. The total cost is expected to be just over $8000, $3000 of which has been donated.
Handyman Changes He plans to prepare a different proposal for coverage of handyman duties at St. Martin. He will be bringing the proposal to the Vestry at a later date.
Choir Expresses Gratitude On behalf of the choir Jim Wilson thanked the Jr Warden and Bill Matulevich for correction of the door to the storage closet in the choir loft.
Scout Project Completed The scout project in the Memorial Garden has been completed.
Coke Machine
Apparently the coke machine has been removed. Linda Seeber will check with Michele King to see if she knows who removed it and why.
Church – School Documents Found
A search of church records has resulted in location of bylaws and other documents relating to the relationship between St-Martin-in-the-Fields Episcopal Church and St. Martin Academy. Linda Seeber will see that these are shared with Richard Cabes for use with the Rev David Madison when they start working on the long range plans for the Academy.
The meeting adjourned at 9:22 PM with prayer by Bob Bess.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, JULY 21, 12:30 PM, EAST PARISH HALL.

Vestry minutes – May 19, 2013 meeting

by Anika Rinker | Jul 23, 2013 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
May 19, 2013
Present: Steve Anderson, Annette Duff, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Bob Bess, Gary Grant, Pat Hollifield.
Absent: Aubrey Hardman.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, May 19, 2013, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
Minutes of the April 21, 2013, meeting were approved as distributed.
Christian Education Report
The written report of Director Corrie Cabes is attached and made a part of these minutes.
Communications Committee
Annette Duff and Gil and Susan Kleinwechter provided an update on the status of the proposed parish website. Susan stated that the goal was to have all the information currently presented in print or electronic form be put on the website. The Rector announced that the staff will be developing the policies regarding the website as the needs arise. Bios of all Vestry members and information on the various ministries of St-Martin-in-the-Fields are needed by Friday. Plans are to launch the new website in the next 2 weeks. The Vestry approved launching the new website when all areas of it are ready.
Diocesan Information
Day of Discovery Joel Walker reported that June 1 at All Saints School there will be a Day of Discovery. Cost for the day is $15 which includes lunch. All are encouraged to attend. The main thrust for the Day will be “What it takes to be ordained.”
Jordan Haynie’s Ordination June 11 there will be a planning meeting in preparation for the ordination of Jordan Haynie to the priesthood at All Saints, Fort Worth, July 9. Jordan will be on the staff at All Saints. The planners have especially asked the help of people from St-Martin-in-the-Fields. Jordan began the ordination to Holy Order process from St. Martin.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) Jim Wilson moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Relationship between the Church and School
Questions were raised about financial reports from St Martin’s Academy on a regular basis. The Treasurer stated that year end financials from the school were included in the Annual Reports booklet. She does not have access to the school’s financial information, so cannot report on its behalf.
Diligent searching has not revealed any papers documenting the relationship between the church and school. As a result, the Parochial Associate has asked the school director to consider being open to the creation of a “letter of agreement” between the school and church, and the director has agreed. Several Vestry members stated that a document detailing the relationship between the church and the school was created in or around 2009. The search for the document will continue.
The Rector reported that over the summer Richard Cabes will be working with the Rev David Madison of the school accreditation board on the requirements for accreditation of the school.
Rector’s Report
The Rector remarked that this is his last Vestry meeting. The shelves and walls in his office are emptying, in preparation for his retirement. He is currently putting together the booklet for the service on June 9 – the liturgy is created to demonstrate the end of the relationship between a parish and its rector. Bishop High will preside at the service during which the Rector will present his letter of resignation and his keys to parish offices and files to the Senior Warden. He plans to perform no sacramental duties in any parish for a year. He asked Vestry members for their support during the last services over which he will preside, the services the weekend of June 2. He thanked all present for their support during his 11 years of service in St-Martin-in-the-Fields.
Parochial Associate’s Report
The Parochial Associate reported the following:
Province Youth Event The Province-wide youth event planned for Dallas this summer has been cancelled since the Diocese of Dallas decided not to participate. It was decided that it was not a good use of resources to hold the planned event for the few youth who were left.
Youth Confirmation Retreat The confirmation retreat for youth was held at Trinity May 3-4 with 16 youth participating. Almost all the youth who participated were then confirmed May 5.
Volunteer Brunch The Volunteer Appreciation event this year was a brunch rather than a luncheon as in the past. The brunch was held between the services today and went really well. Plans are being made to do a program in the fall to help members of the parish determine their spiritual gifts and talents and what ministries in the parish would be a good fit for them.
Back to Church Participation Bishop High intends for every parish to have a focus this fall on getting back into church participation in conjunction with stewardship.
Services during the Interim The Parochial Associate and Deacon will be responsible for the services during the summer until an Interim Rector is called. They plan that one Saturday a month the Deacon will be conducting Evening Prayer, giving the Parochial Associate that evening off.
Summer Children’s Chapel This summer there will be a Children’s Chapel for those children 3 years old through elementary school during the 10:30 service. Older youth will be enlisted to help shepherd the younger ones. The children will join the service during the peace.
Junior Warden’s Report
New Water Line The Jr Warden reported that water started coming up through the pavement in the parking lot on Monday. Water has been restored to the education building, but remains off in the main building. A new water line is needed. He hopes to meet with a new plumber tomorrow. He estimates that replacing the line may run as high as $9,000.
Air Conditioner Repaired On Saturday the AC unit on the south side of the sanctuary started putting out hot air. It was repaired this morning. Apparently nothing is wrong with the unit. The repairman says although it is possible there is a slow leak, he is of the opinion we are once again victims of freon theft.
The meeting adjourned at 1:57 PM with prayer by Annette Duff.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT MEETING A CALLED MEETING TUESDAY, JUNE 18, 2013, 7:30 PM, EAST PARISH HALL
NEXT REGULAR VESTRY MEETING SUNDAY, JULY 21, 2013 12:30 PM, EAST PARISH HALL.
Christian Education Report
May 2013
CHRISTIAN EDUCATION HIGHLIGHTS
Sunday School wraps up this Sunday, May 19th with a FUN FAITH FIELD DAY. Children and Youth will get a Vacation Bible School games preview with outdoor field games filled with faith inspired themes. Game Master Lou Madsen leads the charge and has developed game stations for our Sunday School children and youth. Face painting, Pentecost origami crane making station and popsicle bar are some of the highlights of this wrap up of a wonderful year in Sunday Christian Education at St. Martin-in-the-“Fun Fields.” Thanks also to Mother Amy Haynie and Sunday School teachers for making this event possible.
Sunday school has brought in new families who have gotten involved in the ministry of St. Martin’s and I am proud to lead a wonderful team of Sunday School volunteers who are very dedicated to Children’s ministry at St. Martin’s. I look forward to a wonderful Fall in Christian Education.
NEW SUMMER PROGRAMS
Children’s Chapel– Beginning Sunday, May 26th, Children’s Chapel will be offered during the 10:30 am Service. At the beginning of the service, children and youth ages 4yrs-12th grade are invited to “Follow the Cross” from the Sanctuary to the Chapel to participate in their own learning of the Bible. Some of the older children will be asked to help lead the reading and discussion of the lessons or by facilitating a fun project for the younger children. Once the sermon is finished, the children return and join their parents and the congregation in time for Communion.
Bible Lessons follow the Revised Common Lectionary and are facilitated by members of the church. Leaders are trained and certified in child safety classes and follow guidelines which require two or more adults to supervise children at all times. Parents are always welcome to visit and learn more about the program.
Diocesan Fine Art Gallery: It has been an amazing privilege to be a part of this Diocesan-wide project. This gallery project, graciously hosted by St. Elisabeth’s Episcopal Church in Fort Worth features art and musical performances from more than 55 artists and musicians. A new “template” has been created for this event with an original liturgy to celebrate the God-given gifts of artists and musicians. On Saturday, May 18th, clergy, youth and lay people from the Fort Worth and Dallas Dioceses will participate in a service starting a 5pm, with blessings for artists and musicians, Stations of the Liturgical year and music from St. Martin-in-the-Fields Choir and Christ the King Choir. After the service, all are invited to move through the gallery and refreshments will be offered under tents on the beautiful St. Elisabeth grounds. A virtual gallery, created by Lefty Brandon, diocesan photographer, will continue the work of the Fine
Art Group, led by The Rev. Cynthia Ruiz, The Rev. Tracie Middleton and Corrie Cabes with contribution from Bishop Rayford High.

Retreat Opportunities: The Fine Art Gallery will host day or evening retreats through June for groups interested in experiencing the Liturgical year through powerful art and liturgy. Contact art.project@edfw.org for more information.
EfM: Education for Ministry, a program through the University of the South, equips lay-persons to be informed and knowledgeable in their daily ministry. Look for an inquirer’s booth in the West Parish Hall after the 10:30am service on May 26th, led by the Reverend Judy Upham, an experienced Fort Worth EfM Mentor.
VBS: We will have a Vacation Bible School Kick-Off Coffee Hour after the 10:30am service on Sunday, May 26th to kick off “Kingdom Rock”, a medieval themed curriculum that is sure to inspire and delight children as they learn that “God is Strong.” Work nights and many planning sessions continue as we prepare for our largest outreach ministry of the year. Vacation Bible School will be held on June 24th-28th . A Family Service will be held on Saturday, June 29th at 5pm at St. Martin’s. Please save the date–following the service, a yummy medieval style banquet will be held in “Ye Royal Eastern Parish Hall” with McTeggart Irish Dancers entertaining the lords and
ladies in attendance.
Security Update: The security system has been purchased and the installation process will begin next week. Thank you for funding and approving this project.
In His Service,
Corrie Cabes
Director of Christian Education

Vestry minutes – April 21, 2013 meeting

by Anika Rinker | Jun 27, 2013 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
April 21, 2013
Present:  Steve Anderson, Bob Bess, Annette Duff, Gary Grant, Pat Hollifield, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present:  Aubrey Hardman; Jim Reynolds, Rector.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, April 21, 2013, at 12:30 PM in the East Parish Hall.  The meeting opened with prayer by the Parochial Associate.  In the absence of the Rector the Senior Warden chaired the meeting.
Request from the Rev Gough
The Rev Lauren Gough requested $300 for expenses for the upcoming adult confirmation retreat – $200 to go as an honorarium to New Hope Lutheran Church, where the retreat will be held, and $100 for food.  She will ask participants at the retreat for contributions.  The budget line from which the expenses will come having been determined, no Vestry vote was required.
Mission and Outreach
Joy Malmgren announced the committee is making plans for the following:
For the summer they will try to encourage everyone to participate in a church-wide reading of Same Kind of Different Like Me – a book about Union Gospel Mission.  They may try to plan a fundraising event in connection and ask people to do a day of service at the Mission.
There are tentative plans for something for soldiers in July.
Minutes of the March 17, 2013, meeting were approved as distributed
Christian Education Report
The written report of Corrie Cabes, Director of Christian Education is attached and made a part of these minutes.  She specifically highlighted her meeting with the Bishop.  She also asked that Vestry members plan to attend and help greet people at the Art Event, Saturday, May 18, 5 – 7 PM, St. Elisabeth’s Episcopal Church, Fort Worth.
Security System
Prior to the meeting Pat Hollifield sent Vestry members copies of the 3 proposals he has received from security system companies for professionally installed systems.  Costs ranged from just under $10000 to over $13000.  The Christian Ed Director has researched the possibility of having volunteers do the work.  Joel Walker moved the Vestry authorize Corrie Cabes to do what is necessary to have a security system installed at a cost under $2000.  The motion was seconded and carried.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports.  (See attached.)  DJ Mitchell moved the treasurer’s report be accepted as presented.  The motion was seconded and carried.
Parochial Associate Report
The Parochial Associate reported she spent 3 days in Albuquerque at a Church Building Fund meeting last week.  There was a presentation on power, authority and leadership in the church.  She would like all St-Martin-in-the-Fields leaders to see the presentation when it is available online.
There is a deanery meeting Monday evening at Covenant UMC, Arlington.
Tuesday at 2 PM Jonnie Estes will be interred in the Memorial Garden.  Her daughter is donating a tree for the Memorial Garden.  Her funeral will be Sunday, May 5 at 2 PM.
The Province 7 Youth Event plans are working well.  Operation Kindness and Mission Arlington have been added to the projects available to the youth in attendance.
St-Martin-in-the-Fields and a Dallas church are having a youth confirmation retreat together.
Her letter of agreement with St. Martin is due for renewal.  Bishop High intends that clergy in our diocese be paid at a reasonable rate, and St. Martin will be the first with letters of agreement coming up.  The Parochial Associate and Senior Warden will work together on her letter.
Senior Warden’s Report
The Senior Warden read the resignation letter from the Rev Lauren Gough.  She thanked the Vestry for the stipend paid her for the past months, and stated that she no longer needs the help.  She plans to continue working in the parish, to serve at services, teach or assist in whatever capacity is desired.  The Senior Warden stated that her travel expenses will be covered when she is acting in a pastoral capacity for St. Martin.
He read a note from Michele King thanking the Vestry for her new desk and carpet.
He gave an update on the ongoing situation with Tarrant Appraisal District.  They have asked for a firm date construction will start on the land at issue.  Our reply stated that we cannot provide a firm building date due to ongoing legal issues.  Tarrant Appraisal has until April 30 to respond.
He asked that all Vestry members plan to attend the meeting with Bishop High following the 10:30 service and reception for the Bishop and the newly confirrmed on May 5.
Junior Warden’s Report
The Jr Warden announced that he plans to continue utilizing the services of the current cleaning company.
He stated that it is time for the Green Teams to begin their work.  He will assist Joel Walker, chair of the Green Teams, to get teams set up and assigned times.
Doug Watson has agreed to work with the Jr Warden on administration of the Memorial Garden.
The meeting adjourned at 1:50 PM with prayer by Steve Anderson.
Respectfully submitted,
Glenda Morehead
Clerk
Please note:  Next regular vestry meeting Sunday, May 19, 2013, 12:30 PM, East parish Hall.
 
Christian Education Report
April 2013
RECENT CHRISTIAN EDUCATION HIGHLIGHTS
Easter-On Easter Sunday, children and families gathered in the “fields” at St. Martin for a festive egg hunt. Led by the youth of St. Martin’s, this event featured professional photographers Gil and Susan Kleinwechter, a flowering cross and many happy children!
This event showcased the wonderful work of the EYC at St. Martin’s. They diligently met to stuff over 1000 eggs and served as crew leaders, planning the location of the hunt and helping the younger children gather eggs. A new tradition began as Mark Kleinwechter retired his trumpet and passed the “torch” to Michael Stehlik, who regally sounded his trombone to mark the start of the hunt!
Egg Hunt 2014: I am pleased to announce that we will be partnering with Sunny Bunny, a company who provides meaningful employment to those with disabilities and distributes stuffed Easter eggs.
Special thanks to these Vestry Members: Steve and his wife Mary Anderson for the lovely Easter reception, Bob Bess and Becky Snell for helping with clean up and Linda Seeber for her donation of candy for the eggs. Thank you to all that attended!
AWAKE MY SOUL Update: St. Martin’s and St. Elisabeth’s are continuing the work started during Lent, helping a family in need. In addition to the donations of food and household items, this family has received generous donations of furniture and a large anonymous donation that will go towards the repainting and repair of their house. Deacon Cindy Ruiz said that we have restored hope in this family. Due to this ministry, family members are now dedicating themselves to furthering their education with new vigor and purpose. The donation of a computer and printer from Kari Ann Erickson, along with Microsoft Office, donated by Will and Annette Duff, will help their children with schoolwork. Opportunities for our parish to join other churches in the diocese on work projects for this family will begin this Summer and Fall. We will also continue to think of this family during the Christmas season with a special “Angel Tree.”
SPRING/SUMMER HIGHLIGHTS and INFORMATION
Confirmation for Youth and Adults: Adult Confirmation will be led by Mother Lauren Gough for adults wishing to be confirmed, received and those wanting to renew their confirmation vows.
Diocesan Wide Youth Confirmation Retreat: 19 Confirmation candidates, will take part in a Confirmation Retreat on Friday, May 3rd-Saturday, May 4th. We are presenting the Youth with Call on Me, a prayer book for youth and prayer shawls, hand stitched by Vestry member Linda Seeber and her group of St. Martin’s seamstresses! Our congregation will be asked to submit prayers to be given to the adult and youth Confirmation Candidates for the next two weeks. This joyous journey will peak with a visit from Bishop High on Sunday, May 5th, confirming candidates at the 10:30am service. We talked about how blessed we are to have so many young children and youth at St. Martin’s. I am so excited to tell you that he is going to give a sermon for youth and children on this day!
“Living the Questions”:  Living the Questions is an amazing curriculum, sweeping the nation with many Episcopal Churches buzzing as they use this fresh approach to look at who we are as Progressive Christians. In addition, St. Martin in the Fields in London, a leader in Christian Education, has recently offered this series! St. Martin’s in Keller can also be a beacon, providing a source that promises the continuation of our Baptismal covenant through education. Living the Questions is a triumphal exultation of our Episcopal Heritage and other Progressive Christian faiths. This challenging series demands us to use our tradition, scripture and reason to further the kingdom of God in a world where exclusive faith practices are all too common.
More About Living the Questions: This new Adult Sunday Morning Christian Education series was canceled by Father Reynolds due to two recent break-ins and theft and a lack of a security system, necessary to ensure the safety of technology equipment that would be needed for this class. I want to thank Vestry Member Pat Hollifield for leading the research for a new security system. I am pleased to announce that a group of concerned parents have offered to install a security system, free of charge. Members of this group have successfully installed systems at churches before. All that is needed is the purchase of the equipment from COSTCO, Wal-Mart, etc. as Pat Hollifield and the Vestry see fit. I respectfully ask that this be swiftly approved. My work in Christian Education is being drastically affected with what I am able to offer to our growing congregation.
Diocesan Fine Art Gallery: I am seeking five members of the Vestry to help Usher and Greet at this event. Please let me know who can help! What is exciting about this event is the participation of artists and musicians from across the diocese. The Liturgical Calendar becomes a prayerful circle, with powerful works of art and a special Liturgy created for this event. The Bishop has marked his calendar! Please do the same:
Saturday, May 18 from 5-7pm at St. Elisabeth’s Episcopal Church, 5410 Black Oak Lane, Fort Worth.
Meeting with the Bishop: I was delighted to meet with the Bishop on April 12th in the Diocesan Office. He made time to discuss my vision as the Director of Christian Education and had wonderful insights about bringing people to St. Martin’s and our exciting future as we call a new rector. He specifically challenged me to work with the Vestry to create more of an Episcopal identity with St. Martin’s Preschool and Academy. We discussed many ways of doing this and I look forward to meeting with the Senior Warden and Vestry about increasing our efforts. As one of the school chaplains, I have made it my mission to make St. Martin’s church feel like a welcoming place for the families of the school, but with your help I know we can do so much more!
This could be accomplished through:
Mentoring Programs
Coffee with Parents/Education Programs
SAES-Southwest Association of Episcopal Schools
School Board
EfM: Education for Ministry, a program through the University of the South, equips lay-persons to be informed and knowledgeable in their daily ministry. Look for an inquirer’s meeting on May 26th, led by the Reverend Judy Upham, an experienced Fort Worth EfM Mentor.
Labyrinth: “A Path of Prayer” will be a six week series for Wednesday Night Live. Participants will be guided by Mother Amy Haynie in project-based learning, with the final outcome of a labyrinth project behind the Memorial Garden. This project will expand and be the heart of Lent in 2014.
FUN FIELDS FAITH DAY: A morning of fun, faith-filled games marks the end of Sunday School on May 19th. Sunday School resumes in the Fall.
VBS: Many hands will make God’s work come alive to children and their families this June 24th-28th from 9:30am-12:00pm. Look for work nights and many planning sessions as we prepare for our largest outreach ministry of the year. Start thinking of how you will be a part of this ministry!
In His Service,
Corrie Cabes
Director of Christian Education