Vestry minutes – March 15, 2015 meeting

by Alan Bentrup | May 5, 2015 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
March 15, 2015
Present: Gregory Anderson, Bob Bess, Jack Bolerjack, Charles Busey, Annette Duff,, Pat Hollifield, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Courtney Mullaney, Cyndy Sulots, Jim Wilson; the Rev Scot McComas, Rector; Glenda Morehead, Clerk; Treasurer, Doug Watson.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, March 15, 2015, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
DJ Mitchell moved that the minutes of the February 15, 2015, meeting be approved as distributed. Gil Kleinwechter seconded the motion, and the minutes were approved.
Newcomers’ Party
Flo Lowrey gave details on the party planned for Newcomers on March 21 following the 5:00 service. (See attached.) Childcare will be provided.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) DJ Mitchell moved the treasurer’s report be accepted as presented. Greg Anderson seconded the motion and the report was accepted. The ladies who count and deposit the money weekly will be doing their work on Mondays beginning in April.
St. Martin’s Episcopal School
The written report of Karrie Marling, board chair, is attached and made a part of these minutes. Gregory Anderson moved the Vestry go on record as determining the name of the school shall be St. Martin-in-the-Fields Episcopal School also doing business as St. Martin’s Episcopal School. Jack Bolerjack seconded the motion, and the motion was adopted. Elizabeth Mason will contact Cindy James to help her accomplish the necessary changes from the school side. The Jr Warden will work on getting the school signs changed.The Rector has called a meeting of all concerned parties regarding the school website on Thursday, March 19, at 4:30 PM.
Christian Education Reports
The written report of Corrie Cabes, Children and Youth Minister, is attached and made a part of these minutes. The Rector stated that information on VBS scholarships and how to obtain them will be made available closer to VBS time.
Communications Committee
Susan Kleinwechter’s written report is attached and made a part of these minutes.
Diocesan Information
Joel Walker, a member of the Standing Committee, reported that the committee was to have met on Saturday, but the meeting was not held due to the funeral of Pat High. Walker stated that a joint announcement will appear on the diocesan website shortly from the Standing Committee and Canon to the Ordinary Janet Waggoner. It is hoped that a long-term provisional bishop can be found, who would serve with a 7 year contract. The Standing Committee strongly believes that it is not yet time to search for a full-time bishop. They are in conversation with candidates at this time, and the name of the person chosen will be the subject of the announcement.
Junior Warden’s Report
Roof Leakage: Jr. Warden Charles Busey announced that the roof is still covered by a warranty and Don Sulots and his crew will be coming out next week to assess the damage due to recent rains.
Intersection Signage: He is checking into the possibilities for signage at the various corners of Hwy 1709 and Pearson Lane.
New Stove: DJ Mitchell moved the Jr. Warden be instructed to bring to the next Vestry meeting a proposal to replace the current stove in the parish hall kitchen. Cyndy Sulots seconded the motion and the motion carried.
AED Donated: An Automated External Defibrillator has been donated to St. Martin’s. It is currently in the parish hall kitchen. A permanent location will be found for it so it can easily be retrieved when needed. All Vestry members will be trained in its use, as the Vestry Person in Charge is the most logical person to call on when use of the unit is needed.
Senior Warden’s Report
Field Damages: There has been more damage to our fields and a police report has been filed. There is still no decision as to the solution. Police suggest barriers clear across the front of the property, but that is not considered feasible. Ballards may be used on part of the area in question. Fever United will be paying for whatever solution is used, as a part of their ministry to St. Martin’s.
Outdoor Property Monitoring: Gil Kleinwechter will analyze what is needed to provide the best outside monitoring for our needs and will return to the Vestry with a proposal when his work is complete.
Rector’s Report
Service Attendance March 14 and 15: Saturday 5 PM 30, Sunday 8:30 AM 20, 10:30 AM 152.
Reports for Vestry: The Rector stated that reports for the Vestry are due on the second Sunday of the month to the clerk, who sends out emailed packets to Vestry members before the Vestry meetings.
Committee and Guild Appointments: As president of the parish and vestry he continued the appointment of the chairs and members of guilds and committee. Altar Guild – Linda Seeber and Jean Freitag; Acolytes – Deneice Wood and Joe Panther; Ushers – Kerry Angle; Quiet Committee – Kathy Watson; Green Team – Steve Anderson; Cursillo – Evie Larimore, coordinator; Finance – Jack Bailey, chair, the Rector, the Senior Warden, the Treasurer, Jan Rees ex officio and non-voting, Diana Panther, Aubrey Hardman, Jim Wilson, Gil Kleinwechter and DJ Mitchell; Grow the Church Ministry – Elizabeth Mason, chair; Radical Hospitality and Newcomers – Flo Lowrey, chair; The Order of the Daughters of the King – Linda Snow; The Brotherhood of St. Andrew – Gregory Anderson; Communications Committee – Annette Duff and Courtney co chairs, Gregory Anderson, Gil Kleinwechter, Susan Kleinwechter and the Rector. The Rector will chair the Worship Committee with Phyllis Bess as co-chair; he will also head Stewardship with co chair Gil Kleinwechter.
Transition: He and the Transition Committee have met and will continue to meet each month during the transition period.
Susan Slaughter: He will be meeting with the Rev Susan Slaughter soon. A priest in this diocese, she has retired at 72. She has been attending St. Martin’s and would like to assist with pastoral care on a basis of 10 hrs. per week at $1500.00 per month. He plans to see if she would help temporarily in a non stipend position until parish income improves.
Stewardship: The Stewardship Committee will start working in August and the campaign will start in October.
Eagle Scout Project Update
Nicholas Chasteler has finished the physical portion of his Eagle Scout Project for St. Martin-in-the-Fields Episcopal Church. DJ Mitchell will contact Nicholas and help him complete the final steps necessary to reach his goal of Eagle Scout. Following their work, Mitchell will report back to the Vestry.
Other Concerns
Gregory Anderson reported that he had been asked to check the condition of the prayerbooks in the pews and had found that there were many that were too worn to be usable. The Rector stated that an order has been placed for 12 new pew prayerbooks, and he will ensure that at least 10 more are ordered.
The meeting adjourned at 3:20 PM with prayer by Jim Wilson.
Respectfully submitted,
 
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, APRIL 19, 12:30 PM, EAST PARISH HALL.
 

Children and Youth Minister/School Chaplain Report March 2015

Newcomers Bless Service Sunday
It has been great to welcome newcomers to join Service Sunday. It is really my absolute joy to see someone new walk through the door in the education building. They may be a little bit unsure of themselves and I love to sweep them up, inviting them into the frenzy of making sandwiches, sacking lunches and working towards a common goal of feeding the homeless. At the end of each Service Sunday, I see newcomers plugged in, more at ease and finding their place at St. Martin’s.
EYC (Episcopal Youth Community)
Wednesday night meetings are going strong. Teens are invited for fun, prayer and fellowship each Wednesday night from 7-8pm in the EYC room. The Renegade Lent series will began on Wednesday, February 25 and will run through April 1. This DVD and discussion series aims to debunk false ideas about the person of Jesus. Jesus defied the rulers of the day and established a kingdom on earth. We are asked to join Jesus’ revolution. Teens have worked on creating a mosaic depicting the true nature of Christ. See it unfold in the blue parish hall.
A Few Highlights:
• EYC will continue to meet on every second Sunday for Service Sunday (sack lunches for UGM). Teens meet on the fourth Sunday for Sunday Funday, a time for fun and fellowship.
• City Week Mission Trip: June 8-11 will be an exciting week for the youth of St. Martin’s. Teens will head to Union Gospel Mission each day and learn what it is like to be homeless first hand. They will help prepare and serve food to the homeless at UGM, lead worship services and work on projects created by Lezlee Kinney, volunteer coordinator. Adult sponsors from St. Martin’s are needed to mentor teens throughout this trip. Responsibilities will include transportation, working with teens on projects and praying daily for youth and the homeless.
• Good Friday Family Service: Teens are busy working on a worship service for Good Friday that will be meaningful for all ages. Stations with an interactive Lego cross, “salty tears” and an opportunity to reflect on Jesus’ life and death will make this an unforgettable service.
Youth Confirmation: A youth confirmation retreat for 6th-12th graders is scheduled for April 17-18 off campus. This retreat is an intensive spiritual experience, seeking to prepare youth for the next step in their journey of faith. Bishop High will visit on April 26 at the 10:30am service and confirm youth ready to take responsibility for their faith, with God’s help.
Sunday School
Nursery, children and teens are trekking through the New Testament this spring at St. Martin’s. Children will learn about Jesus’ life and ministry with exciting, hands-on curriculum.
• Palm Sunday will be an exciting day in Sunday school for nursery, children and teens. After a palm waving procession with the congregation, the children will return for a Palm Sunday Cinema, with a short movie from the Holy Moly curriculum, depicting the colt’s point of view in the Palm Sunday Gospel. Then, a Palm Sunday skit will be performed by the children, tweens and teens.
• Easter Activities will feature time in the fields for a flowering of the cross, family pics and an Easter Egg Hunt. Children will receive a very special “Jeaster” Egg this year. Children and families are invited to gather in the fields at 9:30am for flowering of the cross, pics and games. At 9:45am, the Easter Hunt will begin. Jesus+Easter=Jeaster (Pronounced “G-ster”)
St. Martin’s Episcopal School Chaplain Minute
The students at St. Martin’s are learning short prayers and a children’s creed in chapel. “Jesus” will make a special visit to chapel this semester! We will celebrate St. Patrick’s Day and learn all about the trinity, represented as a three leaf clover. Students will munch on “trinity treats” and watch a short Veggie Tales movie about the life of St. Patrick. Even the youngest ones are learning about the seasons of the church year, saints of the church and how they can walk with Jesus through interactive stories and Godly Play.
Lava Lava Island: Our 2015 VBS Theme
This year, we are offering a very exciting Vacation Bible School for children ages 4-5th grade! Join us for a tropical adventure on June 23-25, from 6-8:30pm. It’s three days of island fun, Bible truths and soccer! We will close this incredible experience with a VBS worship service on Saturday, June 27 at 5pm in the church sanctuary with all the songs and prayers the children will learn at vacation bible school. This is Different! Is it still VBS?
• This is VBS and much more! Our goal is to offer a VBS experience that touches lives and moves hearts closer to Jesus. Partnering with our friends, Fever United, we hope to bring a very different VBS to St. Martin’s. It’s so hot in the summer, so we are moving VBS to the evening so that kids can head to the fields and play fun games, be inspired to be leaders through Christ and learn some fun soccer basics.
• Our evening VBS welcomes everyone, but intentionally invites children of working parents who have not been able to participate in the past.
• Another goal is to specifically invite Fever United Soccer families. We want them to feel comfortable at St. Martin’s and know that we would love for them to become a part of the St. Martin’s family and even worship with us!
Why Three Days?
• We want to pack as much island fun into three amazing days for a couple of reasons. We are working with Fever United’s busy summer camp schedule and need to honor their time and commitment. Also, Fever United has partnered with St. John’s in Southlake for a three day VBS in the past. They’ve found that three days makes it easy on volunteers and families schedules.
A Message from Fever United
Coach Constance Smith had this to say about what children will be learning: “Along with learning the game of soccer and exercise, we will teach that soccer is just a game. Who you are is more important! Your character, teamwork and leadership is more important. We will win or we will learn from the game of soccer…it’s about life skills development on the field.”
Curriculum Corner
Aloha! We have great curriculum from Group VBS, with an island feel. Each day, children and volunteers will journey with Christ through his earthly ministry, while learning island themed Bible songs, and having a great time in a “tropical getaway” complete with a volcano! It’s Lava Lava Island: Where God’s Love Flows!
• Coco’s Preschool Playhouse (4 & 5 year olds): 4 & 5 year olds will have a blast with soccer and outdoor games, snacks, Bible and much more! Preschoolers will enter a tropical paradise, making new friends along the way. They’ll be a part of an island crew and journey through the awesome Lava Lava Island.
• Lava Lava Island (K-5th Grade): Kindergartners through 5th grade become part of an island family, led by their fearless crew leader. Each member of the family has a very important job, from leading the daily prayer to navigating the crew through Lava Lava Island. They’ll have a blast and make their very own volcano erupt! 5th graders serve as assistant crew leaders, training for an opportunity to be a crew leader next year!
Registration starts May 1! The cost is $15 per child, which includes an island t-shirt and floral lei.
Volunteers Needed: I want to especially invite anyone who has not been able to be a part of VBS in the past. This is amazing outreach ministry that you can be a part of! Contact   to join in the fun or for any questions you might have. Free childcare is available for volunteers with children ages 3 and under.
Blessings,
Corrie Cabes
 

Vestry highlights for April 2015

by Alan Bentrup | May 2, 2015 | Vestry Updates

As clerk of the vestry I have been authorized by the rector and the senior warden to provide the following report of the April gatherings. Full minutes of the official vestry meetings will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
The month of April was a very active one for Vestry members. The Vestry gathered as a group 3 times.
Notes from the April 19 regular vestry meeting:
The Newcomers Party on March 21 was a rousing success. The evening was shared by 19 new families and 47 people working to make the newcomers feel welcome – over 90 people in all. Representatives of the Daughters of the King, Altar Guild and the School came to provide information on their ministries. Flo Lowrey provided a written report to the vestry naming and thanking everyone who helped make the evening such a joy for all attending.
The Rt. Rev. Rayford High will retire as our provisional bishop on June 30, 2015. The Rt. Rev. J. Scott Mayer, bishop of the Diocese of NW TX, is the nominee chosen for our next provisional bishop. Bishop High has called a Special Meeting of Convention on May 16 to elect successor.
The vestry voted to replace the current professional style stove in the parish kitchen with 2 regular sized stoves. Research is being done into the possible sale of the current stove.
Nicholas Chasteler has completed all the steps necessary for his Eagle Scout Project for St. Martin’s, and will be receiving his award shortly.
Recent torrential rains have caused damage to some of the classrooms in the education building. Mold has been detected and steps are being taken to correct the problem. The children of our school and parish have no access to the areas of possible contamination, and they remain safe.
An auction will be held to benefit St. Martin’s Episcopal School on the evening of May 16. Auction items will be solicited from parishioners and community businesses. Items of smaller value will be used in a Silent Auction, while higher value items will auctioned off by an auctioneer. All vestry members and school board members were urged to solicit auction items and participate in the evening. The Rector plans to be auctioneer.
Our school is offering kindergarten for the fall term, and students are already signing up.
The Rev. Scot McComas will be installed as Rector of St. Martin-in-the-Fields Episcopal Church by the Rt. Rev. Rayford High, bishop of the Episcopal Diocese of Fort Worth at 11 AM on May 30, 2015.
On Saturday, April 25, the vestry gathered at the Kleinwechter home. The day began with a 5 minute called meeting during which the vestry unanimously approved the candidacy of Annette Mayer to the transitional diaconate. The Spring Vestry Retreat followed. The Rector led all present in determining their “True Colors” – a quick way to help understand one another – the similarities and differences among the participants. He also shared suggestions from other sources on leadership in churches. The day was full of fun, laughter and learning – to say nothing of good food shared.
On Sunday, April 26, the Rt. Rev. Rayford High made an official visit to St. Martin’s. Following the reception for the Bishop and confirmands the Bishop and vestry gathered informally. The Bishop expressed his joy at the service in which at least 19 persons were baptized, confirmed, received or renewed their vows to the Episcopal Church. He reminded the vestry of our unique positioning – in an area of growth – and the opportunities we have for evangelizing. He assured everyone that he plans to come to St. Martin’s whenever he can even after a new provisional bishop is elected.
2015 Vestry members: the Rev. Scot McComas (Rector); Gregory Anderson, Bob Bess (Senior Warden), Jack Bolerjack, Charles Busey (Jr. Warden), Annette Duff, Pat Hollifield, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Courtney Mullaney, Cyndy Sulots, Jim Wilson; Glenda Morehead (Clerk); Doug Watson (Treasurer).
 

Vestry highlights – February 15, 2015 meeting

by Alan Bentrup | Feb 25, 2015 | Vestry Updates

Vestry Highlights 2-15-2015
As clerk of the vestry I have been authorized by the rector and the senior warden to provide the following report of the most recent vestry meeting. Full minutes of the meeting will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
The Vestry’s first regular meeting of the year involved many new things. The new Rector, the Rev. Scot McComas, new Jr Warden Charles Busey, and new Treasurer Doug Watson met with the Vestry for the first time. The newly elected class of Vestry was largely made up of new Episcopalians, although another new member has been a part of St. Martin all his life. The question “Why?” was asked many times as those new to the process at St. Martin worked to learn everything they could as fast as they could.
The Vestry adopted a new School Playground Policy, clearly outlining the policy for use of the new playground equipment. Manufacturer guidelines set weight limitations for use of the equipment. Previous Vestry discussions had involved the difficulty of enforcing weight limitations in the policy. The discussions ended when some young mothers on the Vestry reminded everyone that most small children and even some mothers don’t know how much the child weighs, but all children know how old they are. It was decided the policy would state that the current playground is to be used only by children 6 and under, during daylight hours, under parental supervision. The policy will be posted everywhere necessary and all adults of both church and school are expected to help enforce the rules in a loving, caring way.
The Treasurer reviewed the new format for the monthly financial report and made note of the format changes requested by Vestry members.
Changes are needed to the school website. The Rector will take care of decision making regarding the website, using the help of the Senior Warden, Annette Duff, Cindy James and Susan Kleinwechter. He plans to meet with them before the next school board meeting.
St. Martin’s school continues to thrive, and plans to offer kindergarten classes in the fall.
For the benefit of all members the procedures were reviewed for handling the communication cards and revised Vestry Person in Charge duties.
A Vestry retreat for all Vestry members, Rector, clerk and treasurer will be held April 25, 10 AM – 1:30 PM, in the home of Gil and Susan Kleinwechter.
The Rector appointed the following persons to head committees for the coming year: Jack Bailey will chair the Finance Committee, Joy Malmgren the Mission and Outreach Committee. Other committee chairs and the members of committees will be announced later.
A Newcomers Dinner will be held Saturday, March 21 beginning at 6:15 PM, following the 5 PM service. Childcare will be provided.
Starting March 2 our Rector will have regular office hours, afternoons 3:30 – 7:30 PM, Monday Tuesday, Wednesday and Friday, or by appointment to rector@stmartininthefields.org or 704-779-6113.
2015 Vestry members: Gregory Anderson, Bob Bess (Senior Warden), Jack Bolerjack, Charles Busey, Annette Duff, Pat Hollifield, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Courtney Mullaney, Cyndy Sulots, Jim Wilson.

Vestry minutes – January 25, 2015 meeting

by Alan Bentrup | Feb 24, 2015 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
January 25, 2015
Present: Gregory Anderson, Bob Bess, Jack Bolerjack, Charles Busey, Annette Duff, Pat Hollifield, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Courtney Mullaney, Cyndy Sulots, Jim Wilson; Glenda Morehead, Clerk; Treasurer, Doug Watson.
Guest: The Rev Scot McComas, our future Rector.
A called meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, January 25, 2015, in the Godly Play Room immediately following the Parish Annual Meeting. The meeting was called for the purpose of Vestry reorganization for the coming year and to vote on the establishment of temporarily restricted funds. The meeting opened with prayer by the Rev. Scot McComas, who thanked all present for their willingness to serve our parish.
Election of Clerk
Jim Wilson moved Glenda Morehead be elected clerk of the Vestry for the coming year. The motion was seconded and carried.
Election of Senior Warden
According to diocesan canon the Rector of a parish appoints a Senior Warden annually who must be a member of the Vestry; when a parish has no Rector in place, the Vestry must elect a Senior Warden from among its members. Jim Wilson moved Bob Bess be elected Senior Warden for the coming year. The motion was seconded and carried. Bess chaired the remainder of the meeting.
Election of Treasurer
Jim Wilson moved Doug Watson be elected Treasurer for the coming year. The motion was seconded and carried.
Election of Jr Warden
DJ Mitchell moved Charles Busey be elected Jr Warden for the coming year. The motion was seconded and carried.
Vote on 2 Year Vestry Term
At the Parish Annual Meeting immediately adjourned five persons were elected to the Vestry with 4 to serve 3-year terms and 1 to serve a 2-year term, the Vestry to determine the person to serve the 2-year term. At the request of the Senior Warden DJ Mitchell moved Bob Bess serve the 2-year term. The motion was seconded and carried.
Named Funds Established
DJ Mitchell moved the Vestry of St. Martin-in-the-Fields approve the establishment of the following temporarily restricted named funds with disbursements from the funds to be subject to Vestry approval: Building Fund, Flower Fund, Helping Hands, Memorial, Seminarian Fund, Special Gift. Jim Wilson seconded the motion which passed unanimously.
Vestry Person in Charge Duties
The Senior Warden reviewed the duties involved in serving as Vestry Person in Charge at the Saturday service (5 PM), the early Sunday service (8:30 AM) and the late Sunday service (10:30 AM). Vestry members chose which service worked best for them as VPiC. The schedule for VPiC duties through January 2016 will be sent out to all members by mid week.
The meeting adjourned at 2:45 PM with prayer by Bob Bess.
Respectfully submitted,
 
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, FEBRUARY 15, 2015, 12:30 PM, EAST PARISH HALL. LUNCH BY GIL KLEINWECHTER. CLOSING PRAYER BY PAT HOLLIFIELD.
 

Vestry minutes – January 18, 2015 meeting

by Alan Bentrup | Feb 24, 2015 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
January 18, 2015
Present: Bob Bess, Annette Duff, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Joe Panther, Joel Walker, Jim Wilson; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Cyndy Sulots; Doug Watson, treasurer in training.
A called meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, January 18, 2015, at 12:10 PM in the East Parish Hall. The meeting was called for the purpose of considering the church budget for 2015. The meeting opened with prayer by Senior Warden Bob Bess.
The Treasurer presented the proposed budget for St. Martin-in-the-Fields for 2015, and reviewed its details. The proposed budget is attached to and hereby made a part of these minutes. DJ Mitchell moved the proposed 2015 budget be approved as presented. Elizabeth Mason seconded the motion. The budget was approved unanimously.
The meeting adjourned at 12:45 PM with prayer by DJ Mitchell.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT VESTRY MEETING A CALLED MEETING OF THE CONTINUING AND NEW VESTRY MEMBERS IMMEDIATELY FOLLOWING THE PARISH ANNUAL MEETING, JANUARY 25, 2015. LOCATION TO BE ANNOUNCED.
NEXT REGULAR VESTRY MEETING SUNDAY, FEBRUARY 15, 12:30 PM, EAST PARISH HALL.
 
 
 
 
 

Vestry minutes – December 21, 2014 meeting

by Alan Bentrup | Feb 24, 2015 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
December 21, 2014
Present: Bob Bess, Annette Duff, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Joe Panther, Cyndy Sulots, Joel Walker, Jim Wilson; Glenda Morehead, Clerk; Diana Panther, Treasurer; Doug Watson, treasurer in training.
Not present: Pat Hollifield.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, December 21, 2014, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Senior Warden.
Minutes of the November 9 and November 16, 2014, meetings were approved as distributed.
St. Martin-in-the-Fields Episcopal School
The written report of Karrie Marling, chair of the School Board is attached and made a part of these minutes. The Vestry endorsed the plan to use the same report with necessary editing as the school’s report to the Parish Annual Meeting.
Communications Committee
Susan Kleinwechter announced that the website will be refreshed as soon as possible.
Diocesan Information
Susan Kleinwechter has been named one of the 2 lay representatives of the Eastern Deanery to the diocesan Executive Council.
Stewardship
Aubrey Hardman reported that the total pledged to date for 2015 is $339,000.00. 7 parishioners have increased their pledges since Scot’s announcement. There are about 30 new pledges for 2015 totaling $61,000.00. 10 families who have not yet pledged for 2015 will be contacted by members of the Finance Committee. Previous pledges by those 10 total around $50,000.00.
Playground Usage Policy
DJ Mitchell distributed copies of the proposed Playground Usage Policy for consideration by the Vestry. Gil Kleinwechter moved the policy with changes recommended by Vestry members be approved. The motion was seconded and the policy was adopted.
Nominating Committee Report
The Nominating Committee made an updated report of candidates for Vestry and delegates to convention. Gregory Anderson, Bob Bess, Jack Bolerjack, Charles Busey, Mev Matulevich, and Chris Mullaney are nominees for election to the Vestry. Gregory Anderson, Phyllis Bess, Tom Bolerjack, Marty Hitchcock, Susan Kleinwechter, Tayo Omoniyi, Becky Snell and Joel Walker are nominees for diocesan delegates. The committee continues to solicit candidates for both. Elections will take place at the January 25, 2015, annual meeting.
Treasurer’s Report and Budget Update
The Treasurer reviewed the monthly financial reports. (See attached.) DJ Mitchell moved the treasurer’s report be accepted as presented. The motion was seconded and carried. The Rev. Scot McComas participated in the December Finance Committee meeting which took the first look at the budget for 2015. The final budget will be presented for Vestry approval at a called Vestry meeting January 11, 2015.
Senior Warden’s Report
Introduction of New Rector: 147 persons were present for the first service celebrated at St. Martin-in-the-Fields by the Rev. Scot McComas on Saturday, December 13, 2014. The party which followed gave parishioners the opportunity to chat with McComas as they enjoyed the food prepared by Kathy Watson and her committee.
In contact with McComas: The Senior Warden is in frequent communication with the incoming Rector during this time leading up to his assuming his duties officially February 9, 2015.
Junior Warden’s Report
Eagle Scout Project Update: Jr Warden Joe Panther continues his supervision of the Eagle Scout Project expected to be completed by the end of February, weather permitting.
Floor Treatment: The floors are scheduled to be polished on December 31, during school break.
Thank You to Panther: As Panther completes his years of Vestry service, the Vestry thanked him for all his work as Jr Warden. He was also thanked for delivering Angel Tree gifts to A Plus Academy as well as serving as Santa at the St. Martin School Christmas Party.
Building Incursion Ramifications
Incursion into the buildings recently has prompted increased security measures. Consideration is being given to installation of more and or different cameras both inside and outside the buildings. The Vestry will be updated as security measures are further increased.
Traditional Gifts Approved
DJ Mitchell moved the Vestry approve gifts for the deacon and staff of St. Martin-in-the-Fields using the script program. as has been the practice in recent years. The motion was seconded and carried.
Housing Allowance Resolution Passed
Jim Wilson moved the Vestry adopt the following resolution
Whereas the Reverend Scot McComas, an ordained minister, is to be employed to serve St.-Martin-in-the-Fields Episcopal Church as Rector beginning February 9, 2015; and Whereas St. Martin-in-the-Fields Episcopal Church does not provide a residence for its appointed minister:
It is hereby resolved that the compensation to be paid to the Reverend Scot McComas for the calendar year 2015, and subsequent years unless amended, shall include an annual payment of $30,000.00, which is designated as housing allowance, within the meaning of the term as used in Section 107 of the Internal Revenue Code of 1986.
The motion was carried and the resolution was adopted.
Paschal Candle Gift Approved
Jim Wilson moved the Vestry vote to accept the gift of a brass candle stand dedicated for use with the Paschal Candle. The motion was seconded and carried.
The meeting adjourned at 2:04 PM with prayer by Joel Walker.
Respectfully submitted,
Glenda Morehead
Clerk
 

Vestry highlights – December 21, 2014 meeting

by Alan Bentrup | Jan 8, 2015 | Vestry Updates

Vestry Highlights December 21, 2014
As clerk of the vestry I have been authorized by the senior warden to provide the following report of the recent vestry meeting. Full minutes of the meeting will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
The Vestry discussed the Playground Usage Policy proposed by DJ Mitchell. The policy was approved with the addition of changes recommended by Vestry members.
The December 13 5 PM service provided an introduction of our new Rector, the Rev Scot McComas, celebrant and preacher for the service. Many parishioners attended the party afterward, getting their first chance to speak with the man who will assume the position February 9, 2015.
McComas participated in the December Finance Committee meeting which took the first look at the budget for 2015. The final budget will be presented for Vestry approval at a called Vestry meeting January 11, 2015.
The Nominating Committee made an updated report of candidates for Vestry and delegates to convention. Gregory Anderson, Bob Bess, Jack Bolerjack, Charles Busey, Mev Matulevich, and Chris Mullaney are nominees for election to the Vestry. Gregory Anderson, Phyllis Bess, Tom Bolerjack, Marty Hitchcock, Susan Kleinwechter, Tayo Omoniyi, Becky Snell and Joel Walker are nominees for diocesan delegates. The committee continues to solicit candidates for both. Elections will take place at the January 25, 2015, annual meeting.
The Vestry approved the traditional Christmas gifts for the deacon and staff. The gifts will be presented at the Elves Feast December 24.
Incursion into the buildings recently has prompted increased security measures. Consideration is being given to installation of more and or different cameras both inside and outside the buildings. The Vestry will be updated as security measures are further increased.
St. Martin currently does not have a candle stand for use only with the paschal candle. Such a stand would be helpful for use by the Altar Guild. Several persons are discussing gifting the parish with a candle stand dedicated for use with the paschal candle. The Vestry voted to accept the gift of a dedicated paschal candle stand.

Vestry minutes – November 16, 2014 meeting

by Anika Rinker | Jan 8, 2015 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
November 16, 2014
Present: Bob Bess, Annette Duff, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Joe Panther, Cyndy Sulots, Joel Walker, Jim Wilson; the Rev Michael Wallens, Interim Rector; Glenda Morehead, Clerk; Diana Panther, Treasurer; Doug Watson, treasurer in training.
Not present: Bob Blomstrom, Aubrey Hardman, Pat Hollifield.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, November 16, 2014, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Clerk.
Scout Presentation
Nicolas Chasteler, a member of Troop 937, the scout troop sponsored by St. Martin-in-the-Fields, presented an Eagle Scout project to the Vestry. The project involves completing the pathway to the outdoor worship area with pavestones and surrounding the worship area with a decorative stone border. He provided drawings and photos of the 3 options he asked the Vestry to consider. His family plans to provide large urns as part of the decorations planned. Nicolas plans to have the project completed no later than the end of February 2015, weather permitting. Joe Panther moved the Vestry approve his proceeding with his plan as designed (option B). The motion was seconded and carried.
Minutes of the October 19, 2014, meeting were approved as distributed.
Resignation of Bob Blomstrom
The Senior Warden announced that he has received an email from Bob Blomstrom resigning from the Vestry, effective immediately, and stating that he and his family are leaving St. Martin-in-the-Fields at this time. The Senior Warden will contact Blomstrom to thank him for his service to the parish and expressing the hope that they find peace and opportunities for service in a new church home.
Christian Education Report
The written report of Corrie Cabes, Children and Youth Minister, is attached and made a part of these minutes.
Communications Committee
Annette Duff reported that all the Advent information is already available on the parish website. The person who had planned to be responsible for the school website is unable to do so, and responsibility has returned to the Communications Committee.
Diocesan Information
At diocesan convention which ended yesterday, Joel Walker was elected to the Standing Committee and Becky Snell was elected to the Disciplinary Board. In the stewardship information presented it was stated that whereas most churches think in terms of “the average pledged”, the better picture comes from the determination of “the median pledged.” The bishop stressed that, contrary to rumors, there are no plans for the Diocese of Fort Worth to merge with the Diocese of Texas.
Playground Usage Policy
DJ Mitchell announced that he is in the process of formulating the draft Playground Usage Policy and will have it ready for consideration by the Vestry at the December regular meeting.
Nominating Committee Report
The Senior Warden reported that to date Bob Bess, Charles Busey, Mev Matulevich, Chris Mullaney and Gary Wilkinson have agreed to stand as candidates for election to the vestry. With the resignation of Bob Blomstrom 5 new vestry members will need to be elected. No information is available on candidates for diocesan delegates. New vestry members and diocesan delegates will be elected at the Annual Parish Meeting January 25, 2015.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) DJ Mitchell moved the treasurer’s reports be accepted as presented. The motion was seconded and carried.
Senior Warden’s Report
Search Update: The Search Committee has completed its work. The Senior Warden is currently in conversation with the candidate presented by the Search Committee. He hopes to be able to announce soon that a contract has been signed by him, the candidate and the bishop. No further information is available at this time. If negotiations are successful, plans will be made to bring the new rector to St. Martin to serve as supply priest for the 5 PM service on Saturday, December 13, with a celebration party to follow.
Supply Priest Plans: The Rev. Jesse Smith and the Rev. Gayland Pool will continue to serve as our supply priests, at least through November. The Rev. William Winston will do all Christmas Eve services with the Rev. Henry Penner preaching at the 5 PM service, Winston preaching at the 8:30 service and Annette Mayer preaching at the 10:30.
Junior Warden’s Report
The Jr Warden will maintain supervision of the Eagle Scout project by Nicolas Chasteler.
Search Prayer Changed
Jim Wilson proposed some wording changes in the Search for a New Rector prayer used in bulletins and services. The Vestry adopted the proposed changes.
The meeting adjourned at 1:33 PM with prayer by DJ Mitchell.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, DECEMBER 21, 12:30 PM, EAST PARISH HALL.
 
Children and Youth Minister/School Chaplain Report
November 2014
Service Sundays Stats (Lunches Made /Delivered to Union Gospel Mission of Tarrant):
July 2014-84 Sack Lunches
August 2014-91 Sack Lunches
September 2014-100 Sack Lunches
October 2014-100 Sack Lunches
November 2014-102 Sack Lunches
EYC (Episcopal Youth Community)
Wednesday night meetings returned on November 12! Teens are invited for fun, prayer and fellowship each Wednesday night from 7-8pm in the EYC room.
EYC will continue to meet on every second Sunday for Service Sunday (sack lunches for UGM). Teens meet on the fourth Sunday for Sunday Funday, a time for fun and fellowship. Teens will have opportunities to work closely with Union Gospel Mission throughout the year.
The EYC will bring a Godly Play story to life on Sunday, January 4 during the family worship service at 10:30am. Tens will describe the journey to Bethlehem in a new way.
Sunday School
Nursery, children and teens began a Bible based curriculum this fall and have walked through the garden of Eden, jumped onboard the Ark, and walked with Sarah and Abraham in the desert. The stories continue this winter and spring! It’s great to see the children relate Bible truths to their daily lives.
Youth Musicians at St. Martin’s
A youth musician group has formed, inviting all 6th graders through high school to join in the fun. The group has been preparing to perform at the Advent Fest on November 30 and at the 5pm Christmas Eve family service.
Advent Fest
An Advent Festival will be held on Sunday, November 30 after the 10:30am service in the large parish hall. Everyone is invited to this free event featuring Advent resources, wreath making station, caroling and more!
Online Advent Resources
Lots of new Advent resources are already on the St. Martin’s website! There’s something for everyone, young and old, from printable calendars, tween and teen resources (d365.org) and a daily subscription to the online Advent Word from Society of St. John the Evangelist (SSJE). These Advent resources are great for busy people to connect, take a moment and refocus as we look towards Christmas.
Check it out at: stmartininthefields.org/advent-resources-2014/
Epiphany Pageant
The Epiphany pageant is in full swing! Casting started November 9 and it is always a joy to see the precious children of St. Martins bring the story of Jesus’ birth to life. Join us on Saturday, January 3 at the 5pm service to experience the Epiphany Pageant.
St. Martin’s Episcopal School Chaplain Minute
The students at St. Martin’s are learning short liturgical lessons and it is exciting to see the Pre-K class carry the chapel cross into the sanctuary to start Chapel each day. St. Martin’s Episcopal Preschool has also partnered with outreach efforts at St. Martin’s. For the month of November, the students have brought coats into chapel for blessings and to pray for those who will receive coats. St. Martin even visited last week, inspiring students to give and share! Thanks to Annette Duff for being an excellent St. Martin!
Blessings,
Corrie Cabes