Vestry Minutes: September 19, 2021

by Anika Rinker | Oct 11, 2021 | Vestry Updates

St. Martin In the Fields Vestry Minutes September 19, 2021

All members were present

Opening Prayer – Father Alan

Minutes from August meeting were presented – voted to approved by all members

Financial Report – DJ Mitchell

Noted Finances to Complete 2021

• Insurance Bill
• $5,400.00 property taxes due in December
• Goal to keep office expenses at $1,800 or below
• Currently under plan in giving
• DJ will be sending out a status letter to the parish soon

Chris Mullaney made a motion to accept the budget report and Linda Seeber seconded.  All approved.

Gary Wilkinson

• Reiterated what DJ had reported
• Financial Review is submitted
• Canon Waggoner will expect an outside audit in 2022
• Resolution signed for the corporation switch from Ron Pogue to Alan Bentrup as registered agent.

Julie Sutton made a motion to accept Gary’s report and Bob Bess seconded. All approved.

Human Flourishing – DJ Mitchell

• Reported the attendance has steadily increased after adding another book club group.

Senior Warden’s Report – Keen Haynes

• Executive Council Meeting – announced that Canon Waggoner will be going on sabbatical
• Reported information about issues with the ongoing lawsuit.
• Convention will be held at Texas Wesleyan
• Regarding Nominating Committee – changing it so people up for nomination can also be on the committee.
• This year – 4 vestry members and 5 convention delegates to be voted on.
• 1-22-2022 will be the next meeting for Executive Council Meeting.

Junior Warden Report – Bob Bess/Chris Mullaney

• Recognized Chris for the church grounds and how hard they have worked this summer
• Meeting with Southlake regarding changes to park east of the church and how it could affect the church grounds.
• Replaced AC unit.
• Flood Check – Making sure we make use of our resources.
• Changes in the restroom to make them non gender and open to everyone. Signs will go up and changes made them later in  regard to replacing and removing barriers in the restrooms.

Pastoral Care – Paula Jefferson

• Reported that the Hillsboro church is growing and flourishing.
• Ministries are busy and more and more and moving forward.
• Christian Formation is progressing and over 50 people have been present.

Rector’s Report – Alan Bentrup

• Attendance at the 8:00 service is increasing
• Attendance at the 10:30 is over 75.
• Boy Scout Project – rebuild and refurbish the outside benches. Presentation will be in November outlining the project.

Closing Prayer –

Meeting was adjourned at 2:00.

Next Meeting October 17, 2021

Vestry Minutes: August 15, 2021

by Anika Rinker | Sep 27, 2021 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING, August 15, 2021

Present: Bob Bess, Linda Seeber, Jim McManic, Melissa Kurkul, Joe Stark, Keen Haynes, Bob Garrity, DJ Mitchell, Julie Sutton, Christopher Mullaney, Amanda Alvarez.

Absent: Mary Anderson

Also Present: Fr. Alan Bentrup, Paula Jefferson and Gary Wilkinson

Vestry of St. Martin-in-the-Field Episcopal Church was held Sunday, August 15, 2021 in person and zoom meeting.

The meeting was opened with prayer by the Rev. Alan Bentrup at 12:35 p.m.

Vestry Minutes from previous months were presented.

A motion was to approve the minutes for the July meeting.  Voted to accept.

Treasurer’s Report: DJ Mitchell

• Buildings and Grounds has $26,556 remaining in its budget compared to the $34,135 spent through July 31. However, note that in July, Buildings and Grounds spent $8,037, which of repeated for the rest of the year would total $40,185.  The remainder of the year will need to be watched closely.
• Communications had $850 remaining in its budget compared to the $3,620 spent through July 31^st. However, note that in July, Communications spent $176, which if repeated for the rest of the year would total $880.
• Worship has $2,933 remaining in its budget compared to the $11,479 spent through July 31^st. based on trends the rest of the year would total $4,110

Treasurer’s Report Approved:

Finance Committee – Gary Wilkinson

• Audit has been completed and Audit certificate issued.

Liason Reports

• Linda Seeber liason to the Stewardship Committee has reported that the Stewardship time line has been completed.

Jr. Warden: Bob Bess

• Both Parish Halls have been painted.
• One A/C unit has to be replaced at a cost of $16,864
• Water damage in the classroom on the south side of the building. Insurance has been contacted.
• Fever United was thanked for painting the parking lot bumpers.
• One more camera is needed in the church at a cost of $879.

Senior Warden:  Keen Haynes

Keen covered the need for additional help with VPIC (vestry person in charge).

Curate Report: Paula Jefferson

• Christian Formation is working on 7 different group to meet with the Harry Potter Christian Formation that will start Sept, 22^nd.
• Adult mentors are needed for EYC.
• Godly Play training is complete.

Rector’s Report:

• Regathering team pleased with attendance of 8 am- 15, 10:30 am- 50.
• Boy Scouts approved to sell popcorn on Sunday, Oct.3^rd.
• Alan again thanked the church for all the gifts and food given to him and his family.

Closing Prayer Fr. Alan Bentrup

Meeting adjourned at 1:40

THE NEXT VESTRY MEETING WILL BE HELD ON Sept. 19^th at 12:30.

Vestry Minutes: July 18, 2021

by Anika Rinker | Sep 27, 2021 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING, July 18, 2021

Present: Bob Bess, Linda Seeber, Jim McManic, Melissa Kurkul, Joe Stark, Bob Garrity, DJ Mitchell, Mary Anderson, Melissa Kurkul, Julie Sutton, Amanda Alvarez, Chris Mullaney

Absent:  Keen Haynes, Bob Bess

Also Present: Fr. Alan Bentrup, Paula Jefferson and Gary Wilkinson

Vestry of St. Martin-in-the-Field Episcopal Church was held Sunday, July 18, 2021 was held in the west parish hall and also virtually.

The meeting was opened with prayer by the Very Rev. Ron Pogue at 12:33 p.m.

Vestry Minutes from June were approved without any corrections

Treasurer’s Report: DJ Mitchell

• DJ made three points going forward – Stay on budget for the remainder of the year, focus on pledges and encourage pledging from non-pledging parishioners.
• DJ will be sending out a mid year report to the parishioners this week.

Treasurer’s Report was approved:

Finance Committee – Gary Wilkinson

• Echoed the thoughts from DJ in the Treasurer’s Report
• July 31^st is the scheduled audit.  Gary announced the names of the audit committee.  Phyllis Bess, Jack Bailey, Kristi Pemberton, Jan Reese, and Gary Wilkinson
• Next meeting will be August 14^th.

Personnel Committee will have a report in August by Christopher DeClerc

No Liason Reports – Ron did remind liason members and others to start having meetings with reopening happening in the month to come.

No Senior Warden Report – Keen is absent

Jr. Warden: Bob/Chris

• Reported a good turnout for the July workday with another one planed.
• Continue to replace lights throughout the church.
• Painting of the east parish hall
• Restriping the parking lot is being considered because of city mandates.

Pastoral Care – Paula Jefferson

• Reported they have been busy with funeral plans and people in the hospital to visit if possible Parish prayer list is always reporting.
• Morning Prayer is still online
• Christian Formation is working on 7 different groups to meet in the fall for all ages.
• Godly Play Training is July
• Will be sending out announcements to hire nursery workers.

Father Alan spoke about the transition for his family and getting moved into his office.  Thanked everyone for the gift basket and all the support.

Closing Prayer – Joe Stark

Adjourned at 1:30

THE NEXT VESTRY MEETING WILL BE HELD ON August 15^th at 12:30.

VPIC for August

8-8- Bob Bess

8-15 – Jim McManic

8-22 – Linda Seeber

8-29 – Joe Stark

Vestry Minutes: June 20, 2021

by Anika Rinker | Sep 24, 2021 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING, June 20, 2021

Present: Bob Bess, Linda Seeber, Jim McManic, Melissa Kurkul, Joe Stark, Keen Haynes, Bob Garrity, DJ Mitchell
Also Present: Fr. Alan Bentrup, Paula Jefferson and Gary Wilkinson

Vestry of St. Martin-in-the-Field Episcopal Church was held Sunday, June 20, 2021 virtually via zoom meeting.

The meeting was opened with prayer by the Very Rev. Ron Pogue at 12:33 p.m.

Vestry Minutes from previous months were presented.  2 corrections, June 26 for Diocesan picnic, and Melissa Kurkul was not in attendance.  A motion was to approve the minutes for the May meeting.  Voted to accept.

Treasurer’s Report: DJ Mitchell

• Expenses YTD through May, 2021 are reflected in the column entitled “May Actual”.
• Expense categories “Rector Cell phone” and Rector Professional Expenses” have been revised in June to reflect the practice of Fr. Ron and have been revised for the July to December to be consistent with the Letter of Agreement,
• Rector Stipend/Housing/SECA have been revised in June to reflect the letter of agreement with Fr. Ron and adjusted for Fr. Alan.

Treasurer’s Report Approved:

Finance Committee – DJ Mitchell

• Audit has been approved by Canon Waggoner and will be conducted on July 31^st in the large parish hall.

Rector search committee: Sue Mitchell

• Transition Team will take over from the Search Committee now that we have the new rector.

Liason Reports

• Linda Seeber liason to the Stewardship Committee has reported that Jen Duncan and Christine Gehringer have agreed to be on the committee and Becky Snell is in discernment.

Jr. Warden: Bob Bess

• Proposal for ceiling repair has been approved.
• Wireless System has been approved with funding from the Memorial funds and Capitol Improvement funds.

Senior Warden:  Keen Haynes

Keen reported the changes to the Letter of Agreement discussed by DJ.  No expenses were affected.

Curate Report: Paula Jefferson

• Human Flourishing closed out the first year of program and will resume in August with a new program and the possibility of repeating last year’s program.
• Christian Formation – Harry Potter Christian Formation has been approved by the Vestry for the fall program.

Interim Rector’s Report:

• In person Vestry Meetings will resume in July with capability for those who wish to resume attending on Zoom. Bring your own lunch!

Closing Prayer Fr. Ron Pogue

Blessing Fr. Alan Bentrup

Meeting adjourned at 1:40

THE NEXT VESTRY MEETING WILL BE HELD ON JULY 18 at 12:30.