by Alan Bentrup | Jan 8, 2015 | Vestry Updates
Vestry Highlights December 21, 2014
As clerk of the vestry I have been authorized by the senior warden to provide the following report of the recent vestry meeting. Full minutes of the meeting will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
The Vestry discussed the Playground Usage Policy proposed by DJ Mitchell. The policy was approved with the addition of changes recommended by Vestry members.
The December 13 5 PM service provided an introduction of our new Rector, the Rev Scot McComas, celebrant and preacher for the service. Many parishioners attended the party afterward, getting their first chance to speak with the man who will assume the position February 9, 2015.
McComas participated in the December Finance Committee meeting which took the first look at the budget for 2015. The final budget will be presented for Vestry approval at a called Vestry meeting January 11, 2015.
The Nominating Committee made an updated report of candidates for Vestry and delegates to convention. Gregory Anderson, Bob Bess, Jack Bolerjack, Charles Busey, Mev Matulevich, and Chris Mullaney are nominees for election to the Vestry. Gregory Anderson, Phyllis Bess, Tom Bolerjack, Marty Hitchcock, Susan Kleinwechter, Tayo Omoniyi, Becky Snell and Joel Walker are nominees for diocesan delegates. The committee continues to solicit candidates for both. Elections will take place at the January 25, 2015, annual meeting.
The Vestry approved the traditional Christmas gifts for the deacon and staff. The gifts will be presented at the Elves Feast December 24.
Incursion into the buildings recently has prompted increased security measures. Consideration is being given to installation of more and or different cameras both inside and outside the buildings. The Vestry will be updated as security measures are further increased.
St. Martin currently does not have a candle stand for use only with the paschal candle. Such a stand would be helpful for use by the Altar Guild. Several persons are discussing gifting the parish with a candle stand dedicated for use with the paschal candle. The Vestry voted to accept the gift of a dedicated paschal candle stand.
by Anika Rinker | Jan 8, 2015 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
November 16, 2014
Present: Bob Bess, Annette Duff, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Joe Panther, Cyndy Sulots, Joel Walker, Jim Wilson; the Rev Michael Wallens, Interim Rector; Glenda Morehead, Clerk; Diana Panther, Treasurer; Doug Watson, treasurer in training.
Not present: Bob Blomstrom, Aubrey Hardman, Pat Hollifield.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, November 16, 2014, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Clerk.
Scout Presentation
Nicolas Chasteler, a member of Troop 937, the scout troop sponsored by St. Martin-in-the-Fields, presented an Eagle Scout project to the Vestry. The project involves completing the pathway to the outdoor worship area with pavestones and surrounding the worship area with a decorative stone border. He provided drawings and photos of the 3 options he asked the Vestry to consider. His family plans to provide large urns as part of the decorations planned. Nicolas plans to have the project completed no later than the end of February 2015, weather permitting. Joe Panther moved the Vestry approve his proceeding with his plan as designed (option B). The motion was seconded and carried.
Minutes of the October 19, 2014, meeting were approved as distributed.
Resignation of Bob Blomstrom
The Senior Warden announced that he has received an email from Bob Blomstrom resigning from the Vestry, effective immediately, and stating that he and his family are leaving St. Martin-in-the-Fields at this time. The Senior Warden will contact Blomstrom to thank him for his service to the parish and expressing the hope that they find peace and opportunities for service in a new church home.
Christian Education Report
The written report of Corrie Cabes, Children and Youth Minister, is attached and made a part of these minutes.
Communications Committee
Annette Duff reported that all the Advent information is already available on the parish website. The person who had planned to be responsible for the school website is unable to do so, and responsibility has returned to the Communications Committee.
Diocesan Information
At diocesan convention which ended yesterday, Joel Walker was elected to the Standing Committee and Becky Snell was elected to the Disciplinary Board. In the stewardship information presented it was stated that whereas most churches think in terms of “the average pledged”, the better picture comes from the determination of “the median pledged.” The bishop stressed that, contrary to rumors, there are no plans for the Diocese of Fort Worth to merge with the Diocese of Texas.
Playground Usage Policy
DJ Mitchell announced that he is in the process of formulating the draft Playground Usage Policy and will have it ready for consideration by the Vestry at the December regular meeting.
Nominating Committee Report
The Senior Warden reported that to date Bob Bess, Charles Busey, Mev Matulevich, Chris Mullaney and Gary Wilkinson have agreed to stand as candidates for election to the vestry. With the resignation of Bob Blomstrom 5 new vestry members will need to be elected. No information is available on candidates for diocesan delegates. New vestry members and diocesan delegates will be elected at the Annual Parish Meeting January 25, 2015.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) DJ Mitchell moved the treasurer’s reports be accepted as presented. The motion was seconded and carried.
Senior Warden’s Report
Search Update: The Search Committee has completed its work. The Senior Warden is currently in conversation with the candidate presented by the Search Committee. He hopes to be able to announce soon that a contract has been signed by him, the candidate and the bishop. No further information is available at this time. If negotiations are successful, plans will be made to bring the new rector to St. Martin to serve as supply priest for the 5 PM service on Saturday, December 13, with a celebration party to follow.
Supply Priest Plans: The Rev. Jesse Smith and the Rev. Gayland Pool will continue to serve as our supply priests, at least through November. The Rev. William Winston will do all Christmas Eve services with the Rev. Henry Penner preaching at the 5 PM service, Winston preaching at the 8:30 service and Annette Mayer preaching at the 10:30.
Junior Warden’s Report
The Jr Warden will maintain supervision of the Eagle Scout project by Nicolas Chasteler.
Search Prayer Changed
Jim Wilson proposed some wording changes in the Search for a New Rector prayer used in bulletins and services. The Vestry adopted the proposed changes.
The meeting adjourned at 1:33 PM with prayer by DJ Mitchell.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, DECEMBER 21, 12:30 PM, EAST PARISH HALL.
Children and Youth Minister/School Chaplain Report
November 2014
Service Sundays Stats (Lunches Made /Delivered to Union Gospel Mission of Tarrant):
July 2014-84 Sack Lunches
August 2014-91 Sack Lunches
September 2014-100 Sack Lunches
October 2014-100 Sack Lunches
November 2014-102 Sack Lunches
EYC (Episcopal Youth Community)
Wednesday night meetings returned on November 12! Teens are invited for fun, prayer and fellowship each Wednesday night from 7-8pm in the EYC room.
EYC will continue to meet on every second Sunday for Service Sunday (sack lunches for UGM). Teens meet on the fourth Sunday for Sunday Funday, a time for fun and fellowship. Teens will have opportunities to work closely with Union Gospel Mission throughout the year.
The EYC will bring a Godly Play story to life on Sunday, January 4 during the family worship service at 10:30am. Tens will describe the journey to Bethlehem in a new way.
Sunday School
Nursery, children and teens began a Bible based curriculum this fall and have walked through the garden of Eden, jumped onboard the Ark, and walked with Sarah and Abraham in the desert. The stories continue this winter and spring! It’s great to see the children relate Bible truths to their daily lives.
Youth Musicians at St. Martin’s
A youth musician group has formed, inviting all 6th graders through high school to join in the fun. The group has been preparing to perform at the Advent Fest on November 30 and at the 5pm Christmas Eve family service.
Advent Fest
An Advent Festival will be held on Sunday, November 30 after the 10:30am service in the large parish hall. Everyone is invited to this free event featuring Advent resources, wreath making station, caroling and more!
Online Advent Resources
Lots of new Advent resources are already on the St. Martin’s website! There’s something for everyone, young and old, from printable calendars, tween and teen resources (d365.org) and a daily subscription to the online Advent Word from Society of St. John the Evangelist (SSJE). These Advent resources are great for busy people to connect, take a moment and refocus as we look towards Christmas.
Check it out at: stmartininthefields.org/advent-resources-2014/
Epiphany Pageant
The Epiphany pageant is in full swing! Casting started November 9 and it is always a joy to see the precious children of St. Martins bring the story of Jesus’ birth to life. Join us on Saturday, January 3 at the 5pm service to experience the Epiphany Pageant.
St. Martin’s Episcopal School Chaplain Minute
The students at St. Martin’s are learning short liturgical lessons and it is exciting to see the Pre-K class carry the chapel cross into the sanctuary to start Chapel each day. St. Martin’s Episcopal Preschool has also partnered with outreach efforts at St. Martin’s. For the month of November, the students have brought coats into chapel for blessings and to pray for those who will receive coats. St. Martin even visited last week, inspiring students to give and share! Thanks to Annette Duff for being an excellent St. Martin!
Blessings,
Corrie Cabes
by Alan Bentrup | Dec 4, 2014 | Vestry Updates
As clerk of the vestry I have been authorized by the senior warden to provide the following report of the recent vestry meeting. Full minutes of the meeting will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
At the convention of the Episcopal diocese of Fort Worth which ended Saturday two members of St. Martin-in-the-Fields were elected to positions – Joel Walker was elected to the Standing Committee and Becky Snell was elected to the Disciplinary Board.
DJ Mitchell is drafting a Playground Usage Policy and will have it ready for presentation to the Vestry for approval at the regular December Vestry meeting.
The Finance Committee will prepare the budget for St. Martin-in-the-Fields for 2015 which will be voted upon at the regular December Vestry meeting. The approved budget will be introduced to the parish at the Parish Annual Meeting.
The Nominating Committee made its first report of candidates for Vestry and delegates to convention. Bob Bess, Charles Busey, Mev Matulevich, Chris Mullaney and Gary Wilkinson are nominees for election to the Vestry. More candidates for Vestry and a complete list of nominees for diocesan delegates will be solicited. Elections will take place at the January 25, 2015 annual meeting.
Bob Blomstrom has resigned from the Vestry and he and his family have left St. Martin-in-the-Fields. They go with our thoughts and prayers in the hope they will find peace and opportunities for service in a new church home.
Nicolas Chasteler, a member of Troop 937, the scout troop sponsored by St. Martin-in-the-Fields, presented an Eagle Scout project to the Vestry. The project involves completing the pathway to the outdoor worship area with pavestones and surrounding the worship area with a decorative stone border. He plans to have the project completed no later than the end of February 2015, weather permitting. The Vestry approved his proceeding with his plan.
The Search Committee has completed its work. The Senior Warden is currently in conversation with the candidate presented by the Search Committee. He hopes to be able to announce soon that a contract has been signed by him, the candidate and the bishop. No further information is available at this time.
by Alan Bentrup | Nov 23, 2014 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
October 19, 2014
Present: Bob Bess, Annette Duff, Aubrey Hardman, Pat Hollifield, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Joe Panther, Cyndy Sulots, Joel Walker, Jim Wilson; the Rev Michael Wallens, Interim Rector; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Bob Blomstrom.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, October 19, 2014, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Interim Rector.
Minutes of the September 20, 2014, meeting were approved as distributed.
St. Martin-in-the-Fields Episcopal School
The Interim Rector reported St. Martin-in-the-Fields Episcopal School continues to improve in enthusiasm from both staff and parents, and in support from parishioners. A “drop-in” program is beginning for those who want to make use of it. Children can be brought in for the day only at a set fee for the service.
James Sworn In: Cindy James has been certified by the licensing board as Interim Director of the school and will be officially sworn in at the board office.
Chapel Cross: A wooden cross made especially for the school by Bill Matulevich has been blessed and is being used in chapel.
Playground Funding: The school has received a grant from the diocese for the playground and additional funding has been pledged. Work will begin soon.
Playground Usage Policy: DJ Mitchell will prepare a draft of playground usage policy to be voted on at the regular November Vestry meeting. Playground usage on Sundays must be closely monitored to ensure that older children do not use equipment made for younger children.
Children and Youth Minister Report
The written report of Corrie Cabes, CYM, is attached and made a part of these minutes. Attendance at Godly Play has increased. The recent can drive was very successful. The coat drive begins soon.
Diocesan Information
Joel Walker reported that the current chair of the Commission on Ministry is retiring and the Rev. Henry Penner will take over as chair. Walker encouraged everyone to attend the November 3 meeting of our deanery at St. Luke’s in the Meadow, Fort Worth, to hear the presentation by the Constitution and Canons committee.
Treasurer’s Report
Financial Reports: The Treasurer reviewed the monthly financial reports. (See attached.) Jim Wilson moved the treasurer’s reports be accepted as presented. The motion was seconded and carried.
Academy Reserve Portion Moved to Playground Fund: DJ Mitchell moved that $7000 from the academy reserve be moved to the Playground Fund. The motion was seconded and carried.
Scout Fund Moved to Playground Fund: Jim Wilson moved that the money currently in the Scout Fund be moved to the Playground Fund. The motion was seconded and carried.
Academy Reserve Balance Moved to General Fund: DJ Mitchell moved that the balance left in the academy reserve – about $10,000.00 – be moved into the General Fund. The motion was seconded and carried.
Dormant Special Funds Closed: The Audit Committee has recommended that dormant special funds be closed and the funds therein be moved to the General Fund. DJ Mitchell moved the moneys in the Chapel, Jesus Doll, Ordination, ECW and Bookstore Funds be moved into the emergency reserve fund. The motion was seconded and carried.
Interim Rector’s Report
Baptisms and Confirmations: The Interim Rector announced that as of now it appears that between November 1 & 2 and November 8 & 9 there are 7-10 baptisms scheduled. Nine persons have been prepared for confirmation by the Bishop when he visits November 9.
Discernment Committee for Omoniyi: The following persons have agreed to serve as a Discernment Committee to guide Ayo Omoniyi in the path to ordination – Courtney Mullaney, Jean Smith and Joe Panther.
As He Leaves: The Rev Mike Wallens described his appreciation of all the Vestry support during his time with us. His work with St. Martin-in-the-Fields ends on November 9. He emphasized that the parish is much stronger now than when he came due to the leadership of the Vestry.
Senior Warden’s Report
Transition Committee: The Senior Warden is in the process of forming a Transition Committee which he will chair. The committee will consist of 9-12 members. The work of the committee is expected to last about a year.
Nominating Committee: Bob Bess, Aubrey Hardman, Joe Panther and Joel Walker will form the Nominating Committee to compile a slate of nominees for Vestry and Delegates to Convention. They hope to have the names to present at the regular November Vestry meeting. The elections will take place at the Parish Annual Meeting on January 25, 2015.
Search Committee Costs: The costs for the search for a new rector are not included in the 2014 budget. To date the committee has spent around $3,500.00. It is expected that at least $1000.00 in additional expenses will be incurred before the search ends.
Junior Warden’s Report
The Jr Warden announced that the roof is still leaking and he has received various suggestions as to the cause. He plans to have it inspected by a professional roofer to get an opinion on the problems and possible solutions to said problems
Outside Wiring: The outside wiring of the church has been checked by an electrician and there are no problems with it.
Announcement
Gil Kleinwechter thanked everyone for the support shown the Search Committee in all their long weeks of work. They all look forward to the completion of their task.
Elizabeth Mason stated that the last Wednesday class of Financial Peace University will be November 5. There will be a video presentation and pot luck dinner. All are encouraged to attend.
The meeting adjourned at 2:15 PM with prayer by Bob Bess.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, NOVEMBER 16, 12:30 PM, EAST PARISH HALL.
Children and Youth Minister/School Chaplain Report
October 2014
Wednesday Nights
Thanks to the vestry member volunteers who have helped everything run smoothly with the Wednesday Night Financial Peace series! This series wraps up on November 5.
Second Sundays Stats (Lunches Made /Delivered to Union Gospel Mission of Tarrant)
July 2014-84 Sack Lunches
August 2014-91 Sack Lunches
September 2014-100 Sack Lunches
October 2014-100 Sack Lunches
EYC (Episcopal Youth Community)
EYC will continue to meet on every second Sunday and fourth Sunday for service, faith and fellowship. Teens will have opportunities to work closely with Union Gospel Mission including a December outreach project to benefit Union Gospel Mission.
Sunday School Children’s Chapel
Children ages 4 years through 3rd grade participate in chapel each week in Sunday School, before going to Godly Play. They are introduced to the liturgical seasons, simple creeds and prayers.
Youth Musicians at St. Martin’s
A youth musician group has formed, inviting all 6th graders through high school to join in the fun. The group has been preparing to perform “When the Saints Go Marching In” on All Saints Sunday at the 10:30am service. Look for other seasonal performances.
All Saints’ Parade and Trunk or Treat on November 2
Children ages 4 years through 3rd grade are invited to participate in the All Saint’s parade, held at the beginning of the 10:30am service. Our youth musicians will parade too! After the 10:30am service, join us in the parking lot for trunk or treat!
St. Martin’s Episcopal School Chaplain Minute
The students have been introduced to the Old Testament, through the Shell curriculum. They are becoming familiar with the truths found in Creation, Adam and Eve, Noah’s Ark and more. Godly Play storytelling has been introduced and the students are spellbound by what they see. Students and families are given opportunities to respond to God’s love by joining with St. Martin’s canned food drive, coat drive and more this fall. In November, St. Martin will visit the preschool!
Blessings,
Corrie Cabes
by Alan Bentrup | Nov 11, 2014 | Vestry Updates
As clerk of the vestry I have been authorized by the interim rector and the senior warden to provide the following report of the recent vestry meeting. Full minutes of the meeting will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
St. Martin-in-the-Fields Episcopal School continues to improve in enthusiasm from both staff and parents, and in support from parishioners. Cindy James has been certified by the licensing board as Interim Director of the school and will be officially sworn in at the board office. A wooden cross made especially for the school by Bill Matulevich has been blessed and is being used in chapel. The school has received a grant from the diocese for the playground and work will begin soon. DJ Mitchell will prepare a draft of playground usage policy to be voted on at the regular November Vestry meeting. Playground usage on Sundays must be closely monitored to ensure that older children do not use equipment made for younger children.
The current chair of the diocesan commission on ministry is retiring as of the convention in November, and Deacon Henry Penner will begin serving as chair of the committee.
Complying with recommendations of the audit committee the Vestry voted to close various dormant special funds and move all moneys to the general fund.
Interim Rector Mike Wallens announced that including November 1, 2, 8 and 9 between 7 and 10 baptisms are currently scheduled, with 9 persons to be confirmed or received at the visit of the bishop on November 9.
The Rev Wallens emphasized that it is important that the Vestry understand that our parish is much stronger due to its leadership during this interim period. He has appreciated the support of the Vestry during his time with us.
He has begun to appoint a committee to guide Ayo Omoniyi in his ordination journey.
Senior Warden Bob Bess has begun selecting members for the Transition Committee which he will chair. The work of the committee will last about a year.
Bob Bess, Joe Panther, Aubrey Hardman and Joel Walker will serve as the core of the Nominating Committee and begin soliciting candidates for Vestry and delegates to convention. They are asked to be ready to announce their nominees no later than the December Vestry meeting. The nominees will be voted upon at the January 25, 2015 annual meeting.
The costs for the search for a new rector are not included in the 2014 budget. To date the committee has spent around $3,500.00. It is expected that at least $1000.00 in additional expenses will be incurred before the search ends.
The Search Committee is nearing the end of its work. They have narrowed the field to the final few candidates. When they make their final selection, only one name will be presented for Vestry vote, and the presentation and vote will be done in executive session with no visitors or observers. The committee continues to request the patience, support and prayers of the congregation.
by Anika Rinker | Nov 11, 2014 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
September 20, 2014
Present: Bob Bess, Bob Blomstrom, Annette Duff, Aubrey Hardman, Pat Hollifield, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Joe Panther, Cyndy Sulots, Joel Walker, Jim Wilson; the Rev Michael Wallens, Interim Rector; Glenda Morehead, Clerk.
Not present: Diana Panther, Treasurer.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Saturday, September 20, 2014, at 3:00 PM in the home of Gil and Susan Kleinwechter. The meeting followed the Vestry retreat in the same location.
Minutes of the August 17, 2014, meeting were approved as distributed.
Children and Youth Minister/ School Chaplain Report
The written report of Corrie Cabes, CYM, is attached and made a part of these minutes.
Diocesan Information
Joel Walker reiterated the information previously given regarding the upcoming convention of the Episcopal Diocese of Fort Worth. The Bishop of the Diocese of Texas will be the keynote speaker. Once again he encouraged all Vestry members to plan to attend.
Committee for Church Growth
Elizabeth Mason, chair, announced the introductory Town Hall scheduled for tomorrow has been cancelled. There were only 8 responses from the numerous emails sent asking ministry heads to attend. There seems to be some confusion on the purpose of the committee. The Senior Warden and committee chair will revise the handout to clarify its purpose. The group will meet to determine how to proceed in the future.
Treasurer’s Report
The Treasurer’s report was presented in writing only. (See attached.) DJ Mitchell moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Interim Rector’s Report
Ayo Omoniyi and the Discernment Process: Ayo Omoniyi spoke to the Vestry to tell of his progress in response to a calling to the permanent (vocational) diaconate. He went through the discernment process in Diocese of West Texas. He began his studies with 3 years at Texas Tech but was unable to complete his degree due to illness. He desires to continue his journey toward ordination and has met with Bishop High who has recommended he study at Iona School in the Diocese of Texas. The Interim Rector will appoint a discernment committee who will meet with Omoniyi and report back to the Vestry with their decision regarding his continuing his journey.
St. Martin-in-the-Fields Episcopal School Update: The school was recently inspected by the licensing authority and was cited for 10 minor items, all of which have been corrected.
New Ministry to Veterans and Their Families: A new ministry to veterans and their families is beginning at St. Martin. The goal of the ministry is to assist veterans and their families who are dealing with problems as a result of their service – both those within the congregation and those in our community. Child care will be provided for all sessions. A brain training workshop will be done in connection beginning on October 11. Other veterans in the congregation will be encouraged to become involved to provide support.
Senior Warden’s Report
Playground Changes Voted: The school director has received a proposal from a vendor for improvements to the playground, including vendor installation. DJ Mitchell moved the Senior Warden be authorized to meet with the school and advise them the Vestry has voted to purchase whatever is necessary to improve the playground and whatever else is needed to bring it up to code. The motion was seconded and carried.
Staff Addition Proposed by the Canon: Canon Janet Waggoner has proposed that St. Martin-in-the-Fields add Slaven Manning to a temporary parish staff position. Bob Blomstrom moved the Vestry authorize the Senior Warden to decline the Canon’s proposal. The motion was seconded and carried.
Transition Committee To Be Appointed
The Interim Rector and Senior Warden will meet and select those who will be asked to form the Transition Committee. The Senior Warden will then appoint the committee.
2013 Audit Accepted
The Vestry received the report of the audit committee who reviewed the 2013 financial records of St. Martin-in-the-Fields. DJ Mitchell moved the Vestry accept the audit for forwarding to the diocese. The motion was seconded and carried.
The Vestry joined in thanking the Kleinwechters for their hospitality for the day.
The meeting adjourned at 4:15 PM with prayer by Joe Panther.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, OCTOBER 19, 12:30 PM, EAST PARISH HALL.
Children and Youth Minister/School Chaplain Report
September 2014
Wednesday Nights
Jr.’s Adventures Bible study has been so much fun! The kids are learning about the principles of ownership and how God fits into the picture. Through interactive outdoor games, cooking and stories, children are learning to lead a God-centered generous life.
Second Sundays Stats (Lunches Made /Delivered to Union Gospel Mission of Tarrant County)
July 2014-84 Sack Lunches
August 2014-91 Sack Lunches
September 2014-100 Sack Lunches
This intergenerational outreach work will expand in the colder months with each lunch containing nutritious food and a pair of adult socks. A sock drive will start in October.
EYC (Episcopal Youth Community)
EYC will continue to meet on every second Sunday and fourth Sunday for service, faith and fellowship. One highlight to share includes preparation for Advent. The teens will take on a project of creating large reproductions of the Advent cards used in the Advent Godly Play stories.
Picture this story retold in 8 ft. tall foam board!
Sunday School Theme and Curriculum-It’s All About Servant Leaders!
Sunday school kicked off with Fun Faith Field Day on September 14.A super-hero sized blessing started the festivities that day with Sunday school volunteers sporting superhero t-shirts , costumes and capes. Over 50 children, teens and volunteers joined in a field day with themes from Genesis. Reveling in the cooler weather, the children enjoyed an interactive retelling of the Creation story. It was fun to hear the kids hollering “and God said it was good!” after each day of Creation was read. Playing games with oversized hand-painted world discs, children played “He’s got the Whole World in His Hands” relay and “Creation Kickball.” After cooling off with water bottles and popsicles, the children joined the congregation with an outdoor Eucharist.
Children will have service opportunities at the beginning of each Sunday school morning, with stations where children can create prayer shawls, cards and decorate lunch sacks for Union Gospel Mission. Younger children will experience a brief chapel time with biblical teachings that tie into God’s desire for us to love and serve one another. Older children will brainstorm a Fall outreach project to be worked on during Sunday school.
Did You Know?
The children will experience stories from the Old Testament and New Testament, moving through the entire Bible in three years with the FaithweaverNOW curriculum. New Godly Play stories are being told this year as well. The Bible is alive at St. Martin’s in Sunday school for children and teens. In addition, the Nicene Creed will be broken down into meaningful chunks and explained to the children during Sunday school.
St. Martin’s Episcopal School Chaplain Minute
The “Shell” curriculum, created especially for preschoolers, comes from Virginia Theological Seminary. The students are enjoying each day of the Creation story in the month of September! Godly Play stories are being told to the students as well, with time to wonder and chat about together. Children play instruments and learn short prayers and creeds. Special guests will make appearances such as “St. Nicholas” and “St. Martin.”
Blessings,
Corrie Cabes
by Alan Bentrup | Sep 29, 2014 | Vestry Updates
As clerk of the vestry I have been authorized by the interim rector and the senior warden to provide the following report of the recent vestry gathering. Full minutes of the meeting will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
On Saturday, September 20, the Vestry of St. Martin-in-the-Fields met in retreat at the home of Susan and Gil Kleinwechter. The Interim Rector led the retreat from 10 AM to 3 PM. Vestry members prayed together frequently throughout the day. They engaged in get-acquainted exercises, discussed Spiritual Grounding, Focus on Vision and Mission, and Challenges Self and Others – all habits of Health Promoting Church Leaders according to Peter Steinke, and considered how St. Martin meets Steinke’s profile of a Healthy Mission Focused Church. The regular September Vestry meeting took place following the retreat.
Ayo Omoniyi came to share with the Vestry his progress in response to a calling to the permanent (vocational) diaconate. He went through the discernment process in Diocese of West Texas. He began his studies with 3 years at Texas Tech but was unable to complete his degree due to illness. He desires to continue his journey toward ordination and has met with Bishop High who has recommended he study at Iona School in the Diocese of Texas. The Interim Rector will appoint a discernment committee who will meet with Omoniyi and report back to the Vestry with their decision regarding his continuing his journey.
A new ministry begins at St. Martin-in-the-Fields on October 16. The focus of the ministry will be support of veterans and their families – any veterans needing such support, both from within the congregation and from outside the parish. It is hoped that veterans and others within the parish will feel called to offer their help to those in need. Initially the group will meet one Thursday each month; childcare will be provided. A brain workshop – providing information on brain injury, concussion and other head trauma – will be held on October 11 in connection with the group but will be open to all who wish to participate.
The shortfall on pledge receipts improved somewhat in August – due in part to the 5 Sundays in the month. The Helping Hands campaign began September 1 and will continue throughout the month. Response has been encouraging so far.
The Vestry received the positive report of the audit committee who reviewed the 2013 financial records of St. Martin-in-the-Fields. As required by canon the Vestry voted to accept the audit before it is forwarded to the diocese.
The Interim Rector and Senior Warden will meet and select those who will be asked to form the Transition Committee. The Senior Warden will then appoint the committee.
The Vestry agreed that the playground must be improved for the benefit of the school. The Senior Warden will meet with the school and advise them the Vestry has voted to purchase whatever is necessary to improve the playground and whatever else is needed to bring it up to code.
by Alan Bentrup | Sep 29, 2014 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
August 17, 2014
Present: Bob Bess, Annette Duff, Aubrey Hardman, Pat Hollifield, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Joe Panther, Cyndy Sulots, Joel Walker, Jim Wilson; the Rev Michael Wallens, Interim Rector; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present: Bob Blomstrom.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, August 17, 2014, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Interim Rector.
Minutes of the June 22, 2014, meeting were approved as distributed.
Christian Education
The written report of Corrie Cabes, Children and Youth Minister is attached and made a part of these minutes. The Interim Rector stated that he wants to have at least 1 Vestry member present for the Wednesday evening programs taking place September 10 through November 5. A sign-up sheet was passed for all members to sign. The programs are based on the Dave Ramsey series and include the Financial Peace University for adults and older youth, Generation Change for 6th through 12th grade and Junior’s Adventure Bible Study for children entering Kindergarten age (5 years) through 5th grade that teaches about money, giving and living a generous life. The classes all teach Bible principles of generosity, the value of a dollar and living a God-centered life. A nursery will be available.
Communications Committee
The school website has officially been handed over to Sheri Almond, who will be in charge of managing it. The committee will continue to provide advice and assistance as required.
St. Martin-in-the-Fields Episcopal School
The written report of Karrie Marling, School Board Chair, is attached and made a part of these minutes.
School Bylaws Approved: The Vestry considered the proposed bylaws that were approved for adoption by the School Board at the regular August meeting. DJ Mitchell moved the Vestry approve the School Bylaws with the changes proposed by the Vestry today. Joel Walker seconded the motion and the Bylaws were approved as amended. The document will be referred back to the School Board for its consideration at the next regular meeting, September 2.
School Sign Approved: The School is requesting approval of the installation of a 5” circular sign on the front corner of the education building. The sign would be visible from the street. The current lettering “Christian Education Building” in that location would be relocated and placed above the double glass doors on the south side of the building. Jim Wilson moved the Vestry authorize the school to update the building signage as proposed, including professional installation. The motion was seconded and carried.
Festival in the Fields
Dick Seeber, chair, reported that things are going really well. This year they will have 3 inflatables, rather than 1 as previously. City of Southlake will allow no advertising banners to go up until the day of the festival. Plans for the Chili Cook-Off, Bake Sale, Silent Auction, Soccer activities and book sale are going well. He wants a commitment from all Vestry members that they will attend and participate.
Diocesan Information
Joel Walker recommends that all Vestry or potential Vestry members attend diocesan convention November 14 – 15 at the Global Life Stadium in the Jack Daniels Club. Information on convention, the elected positions to be filled, the schedule of convention and proposed changes to the constitution and canons of the diocese are all available on the diocesan website. All those planning to attend are encouraged to register early – before October 15. Through October 14 registration is $50 for one day and $80 for 2 days; October 15 and after the cost will be $60 for one day and $95 for both. Registration forms are available on the diocesan website.
Committee for Church Growth
Elizabeth Mason announced that a Town Hall with the entire parish will be held September 28 after the 10:30 service regarding Holy Currencies. There will be a 10 minute introduction followed by a session in which everyone can explore the Currency of Relationships. A potluck luncheon will be served and childcare will be provided. She reiterated that the purpose of the committee is to “super-charge” a specific ministry. The next meeting of the committee will be Sunday September 21.
Stewardship
Holy Habits Meetings: Aubrey Hardman reported that there will be meetings following each service on August 31 to inform the parish as a whole and ministry heads in particular about the Holy Habits described by committee members during services recently.
Pledge Drive 2014: The pledge drive this year will take place October 5 – November 9. As in 2013 the materials from TENS (The Episcopal Network for Stewardship) will be used. The theme for 2014 is Generations Walking the Way.
Treasurer’s Report
The Treasurer reviewed the monthly financial reports for June and July and provided projections through the rest of the year. (See attached.) The shortfall on income continues and has become larger. DJ Mitchell moved the treasurer’s reports be accepted as presented. The motion was seconded and carried. The Vestry determined that a Helping Hands campaign – asking contributors to make special contributions over and above their regular giving – is needed for September. The Finance Committee will be instructed to plan and implement the campaign.
Interim Rector’s Report
Transition Committee Needed: The Interim Rector reminded the Vestry that a Transition Committee must be formed as soon as possible. It will be a committee separate from either the Vestry or the Search Committee. The committee will be expected to be a source of information and orientation for the new Rector – on housing, our church, local schools, etc. A Transition Committee is in many ways a new Rector’s “best friend.”
Signs Allowed for Weekend Services: City of Southlake will permit St. Martin to put up signs at the corners of Hwy 1709 and Pearson Lane, giving information on Saturday and Sunday services. It is suggested that the signs be put in place Friday evenings by the Jr Warden, and removed following the 10:30 service on Sunday by the Vestry Person in Charge for that service.
Junior Warden’s Report
New Refrigerator Given: Jim Wilson moved the Vestry accept the new refrigerator for the office kitchen given by an anonymous donor. The motion was seconded and carried.
Janitorial Service Changed: A contract is being signed with a new janitorial service at a lower cost than the service previously used.
Removal of Holly: The Jr Warden will be receiving a request for an ongoing scout project to remove the holly bushes around the monument sign.
Fire Inspection Performed: The Jr Warden reported on the items the Inspector listed that need to be corrected before the next inspection. The Inspector stated that the fire lane marking needs to be done and suggested that restriping of parking also be done. Fever United will be contacted to see if they want to take the painting as their next service project for St. Martin.
Playground Fund
DJ Mitchell moved the Vestry approve the creation of a designated Playground Fund. The motion was seconded and carried, and the Fund is established.
The meeting adjourned at 3:16 PM with prayer by Gil Kleinwechter.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, SEPTEMBER 21, 12:30 PM, EAST PARISH HALL.
by Alan Bentrup | Aug 29, 2014 | Vestry Updates
Vestry Highlights August 17, 2014
As clerk of the vestry I have been authorized by the interim rector and the senior warden to provide the following report of the recent vestry meeting. Full minutes of the meeting will be posted after their approval at the next regular vestry meeting. In the meantime if you have questions or want more information, contact any vestry member.
The enthusiastic chair for the Festival, Dick Seeber, reported that plans for the October 25 event are really going well. The Chili Cook-Off, a new addition, the associated food services and the Silent Auction are being headed by enthusiastic planners. Every Vestry member needs to plan to take part in the day. Proceeds from the Festival are expected to go into the newly created Playground Fund, approved by the Vestry at this meeting.
Wednesday night programs for all ages will be held September 10 through November 5. The programs are based on the Dave Ramsey series and include the Financial Peace University for adults and older youth, Generation Change for 6th through 12th grade and Junior’s Adventure Bible Study for children entering Kindergarten age (5 years) through 5th grade that teaches about money, giving and living a generous life. The classes all teach Bible principles of generosity, the value of a dollar and living a God-centered life. A nursery will be available.
The vestry voted to accept the anonymous gift of a new refrigerator for the staff kitchen.
After study and discussion of the proposed bylaws for St. Martin-in-the-Fields Episcopal School the Vestry approved the bylaws with some changes. The bylaws will be referred back to the School Board for approval at its September meeting. The Vestry also approved installation on the education building of a 5 foot circular sign for the school that will be visible from Pearson. The sign will be installed in place of the current “Christian Education Building” lettering which will be relocated above the glass double doors along the south side of the building.
City of Southlake has approved the placement of temporary signs advertising St. Martin-in-the-Fields Episcopal Church at the corners of 1709 and Pearson. The signs can be in place on Saturdays and Sundays, and must be removed before Monday.
The shortfall on pledge receipts continues, and the trend deepened sharply during July. The Vestry will recommend to the Finance Committee that a “Helping Hands” campaign be held during September to request additional donations to cover the shortfall. Parishioners who are behind in their pledges will also be contact and asked to bring their pledges up to date.
All leaders and those aspiring to be leaders of St. Martin-in-the-Fields are encouraged to attend the upcoming diocesan convention. Registration is now available on the diocesan website. Several helpful workshops will be held.
Meetings will be held August 31 after both services providing information on Holy Habits to ministry heads and all parishioners. After hearing about the Holy Habits during services the past weeks, all will receive information on how to implement them into their own lives and areas of ministry.
A Town Hall Meeting and Pot Luck meal will be held September 28 to provide an introduction to Holy Currencies and explore the Currency of Relationship. Childcare will be provided.
![Vestry minutes – June 22, 2014 meeting]()
by Alan Bentrup | Aug 18, 2014 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
June 22, 2014
Present: Bob Bess, Annette Duff, Aubrey Hardman, Gil Kleinwechter, Elizabeth Mason, DJ Mitchell, Cyndy Sulots, Joel Walker, Jim Wilson; the Rev Michael Wallens, Interim Rector; Glenda Morehead, Clerk.
Not present: Bob Blomstrom, Pat Hollifield, Joe Panther; Diana Panther, Treasurer.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, June 22, 2014, at 12:30 PM in the East Parish Hall. The meeting opened with prayer led by the Interim Rector.
Minutes of the May 18, 2014, meeting were approved as distributed.
Christian Education Change Proposed
The Interim Rector presented a proposal to change the status of Children and Youth Minister Corrie Cabes from part-time employment to full-time. ( See attached.) DJ Mitchell moved the Vestry accept the proposal as presented effective July 15, 2014. The motion was seconded and carried.
Treasurer’s Report
In the absence of Treasurer Diana Panther the monthly financial reports and her accompanying narrative were presented in writing only. (See attached.) DJ Mitchell moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Communication Committee
Annette Duff presented a proposal from the committee to add additional logos to those currently in use by St. Martin-in-the-Fields Episcopal Church and St. Martin-in-the-Fields Preschool & Academy. (See attached.) DJ Mitchell moved the Vestry authorize the Communication Committee to change the logo for all branding to St. Martin-in-the-Fields Episcopal Church & School as proposed. The motion was seconded and carried. With an eye to the future the preference of the vestry is that the name of the school be changed from St. Martin-in-the-Fields Preschool & Academy to St. Martin-in-the-Fields Episcopal School.
Susan Kleinwechter will make sure the administrative assistant has the logos for all sizes needed so that all communications from church and school match.
Diocesan Information
Joel Walker reminded the Vestry that the Fort Worth East Deanery, our deanery, is in charge of the diocesan convention being held November 14 – 15 at the Jack Daniels Club at the ballpark in Arlington. Some of the proposed changes to diocesan constitution and canons have to do with Episcopal schools in the diocese.
Grow the Church Ministry
Elizabeth Mason, chair, gave an update on the ministry. . (See attached.) In response to her request that more Vestry members are needed to be a part of the ministry, Cyndy Sulots agreed to serve
Profile Committee
Jim Wilson, chair, stated that the profile is now available on the deployment website for use by interested clergy. On behalf of the Vestry and the parish the Senior Warden thanked Wilson and all his committee for their work.
Search Committee
The written report of Richard Cabes, chair, is attached to and made a part of these minutes.
Stewardship Committee
Aubrey Hardman, chair, explained how the committee continues to work on fine-tuning the use of the “7 habits of a highly effective steward.” (See attached.) Stewardship minutes are being given at all services. The Interim Rector stated that all who wish to participate in giving stewardship minutes are welcome. The program “Financial Peace University” for adults and youth will be presented in the fall.
Interim Rector’s Report
Labyrinth On Hold: The painting of a labyrinth on the floor of the east parish hall is on hold at present. The company from which prices and preliminary information were received has not been forthcoming with more details. Labyrinth committee chair Ron Hitchcock and the interim rector are currently exploring other options.
Building Use Policies: St. Martin’s building use policies are being updated. Vestry member provided suggestions on amendments to the policies. DJ Mitchell moved the Vestry approve the Building Use Policies as proposed with the recommended amendments. The motion was seconded and carried.
Diocesan Workshop: On Friday and Saturday the Interim Rector, Annette Duff, and Susan and Gil Kleinwechter attended the Steinke workshop. They found that there is a better understanding on the diocesan level of how damaged the diocese had been by the years of conflict.
Vestry Retreat: He distributed copies of the document “A Healthy Mission-Focused Church – Hope Inspired,” which will be used at the fall Vestry Retreat. Members were encouraged to begin now to identify ways in which St. Martin-in-the-Fields does and does not fit the profile. The retreat will be held Saturday, September 20, 2014, at the home of Gil and Susan Kleinwechter.
Nursery Staff Changes: Heather Ripple is expecting her second child and wants to be able to devote more time to her family. She is resigning as Nursery Director effective July 31. Rachel Stehlik has resigned as assistant to the nursery director. Mayra Carballo will be taking over as Nursery Director. Talks are in progress with an individual to serve as her assistant.
Senior Warden’s Report
Model Plane Complaint: Complaints have been received from homes nearby about an individual on our property flying a large model plane over the homes. When police were called and the individual questioned, he claimed he had permission from St. Martin. If a property owner gives such permission, the police have no recourse. The Interim Rector will contact the police to advise them that no such permission has been given by the church.
Vacation Time: Bess announced he will be in Colorado the entire month of July.
NA Meeting Times
There is some confusion about the meeting times for the Narcotics Anonymous group that meets at St. Martin. The Interim Rector stated that they meet in the library Sunday through Friday at 7 PM and at 4 PM on Saturday.
Audit Committee Approved
The following have been appointed to serve as the 2014 Audit Committee for St. Martin: Jack Bailey, chair, Dawn Childers, Paula Jefferson, Courtney Mullaney, Lee Norwood, Jane Smith and Doug Watson. DJ Mitchell moved the Vestry affirm the committee as appointed. The motion was seconded and carried. The committee plans to meet August 25 to audit the 2013 financial records of the parish and school. Once complete the audit must be officially accepted by the vestry before it is forwarded to the diocese.
No July Meeting
As has been its usual practice in the past, the vestry decided there will be no regular meeting during July. If any pressing matter arises, a special meeting will be called. The next regular meeting of the Vestry of St. Martin-in-the-Fields will be August 17, 2014, 12:30 PM.
The meeting adjourned at 3:25 PM with prayer by Jim Wilson.
Respectfully submitted,
Glenda Morehead
Clerk
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, AUGUST 17, 12:30 PM, EAST PARISH HALL
Proposed Additional Logos:
Grow the Church Ministry Report for Vestry Meeting June 22
Quick review: The reasons we are forming this ministry are to support our existing ministries and offer opportunities to develop and serve in new programs and services, and to offer members (new and old) opportunities to participate in the fruits of new ministries (fun, fellowship, new relationships, services to the community and spiritual growth).
The idea behind the Holy Currencies Is to cause a continuous cycle of blessings to flow through the development the 6 currencies of: Time and Place, Gracious Leadership, Relationships, Truth, Wellness, and Money.
The Ministry was introduced during the New Comers Luncheon event and we have the beginning committee from that introduction and we still need one or two vestry members to be part of this new ministry and to invite others in the church to join.
Ministry plan for next few months:
Father Mike has ordered 6 copies of book for new ministry members.
An Email has been sent to those who indicated they were interested about the book and to assign reading the first chapter (Introduction and the Time and Place chapter) before our first meeting.
We have set meeting for 9:30am July 6th .
First Meeting agenda is to review chapter one and Time and Place chapters, and review draft of survey monkey questions I am preparing for the Time and Place currency.
Plan is to have committee review revise and approve survey on Time and Place findings and to distribute results during a town hall meeting, email blasts and website.
We will then focus on a second currency and development of our understanding of it.
Next step would be to apply our growing understanding of how to use the currencies:
1. To support one of our existing ministries and
2. To launch a new program or service Ministry supported by our understanding of how to use the currencies to sustain and enhance the ministry.
Request – communications about the ministry and the July 6th meeting be put in weekly bulletin, put on the web and be sent out to email list.
Search Committee Report
The Rector Search is now LIVE as St. Martin’s profile for the Office of Transition Ministry (OTM) has been posted to the national registry for TEC. We will begin receiving online applications as early as this month, and we will also receive names from the Canon to the Ordinary and the Bishop. The parish is also welcome to provide names for consideration.
We held a training session with the Canon Waggoner this past week, where we learned the STAR interviewing process geared toward Search Committees. We are meeting again soon to develop our interview questions and practice our interview skills.
Once we have narrowed applications we are interested in, will initiate a Skype call for the initial or secondary interviews. This will cover the majority of our interview process and elimination. When we have final candidates, we will then schedule on-site visits with the candidates to meet them in person and see them preach and celebrate in their current parish environment.
The Search Chair, Richard Cabes, will give periodic updates to the parish and the vestry as we have news to share, but the majority of the process will not be transparent, and will occur behind the scenes. Please reach out the Search Chair for any questions throughout the Search period. I also encourage every vestry member to view our Parish Profile, created by the Profile Committee, posted on our church website. There is also a section for the Rector Search on our website for the latest news.
Respectfully submitted,
Richard Cabes
Search Chair
St. Martin-in-the-Fields
