by Anika Rinker | Dec 7, 2018 | Vestry Updates
St. Martin-in-the-Fields Vestry Meeting, October 21, 2018
Present: Mary Beth Butler (member & clerk), Sharon Dudek, Keen Haynes, Brandy Heckel, Christopher Mullaney, Becky Snell, Linda Snow, Scot McComas, Rector; Ben Taylor, Christopher Thomas, Assisting Priest; D.J. Mitchell, Treasurer, Nancy Wieden.
Not Present: Christopher DeClerk, Linda Seeber, Joel Walker.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, October 21, 2018 in the West Parish Hall. The meeting opened with prayer by the Rector at 12:27 PM.
Bible Study
The Rector led the vestry in a bible study using Ephesians 4:1-3.
Consideration of Minutes
Minutes of the September 16, 2018 meeting were approved as distributed.
Treasurer’s Report
- Mitchell led a review of the financials as presented. Haynes moved acceptance of the Treasurer’s Report. The motion carried.
- Mitchell presented a draft budget for 2019.
Breeze Software Update
The newly purchased Breeze software has been installed and staff and volunteers are training on it. It will be run alongside the current software through the end of the calendar year.
Stewardship
Haynes reported that to date, 11 pledges have been made for a total of $36,610.
Rector’s Report
- Nominating Committee: The rector asked for volunteers to serve on the nominating committee for the 2019 Vestry. Mary Beth Butler, Sharon Dudek, Becky Snell, and Linda Snow agreed to serve.
- Questions for Vestry Applicants: A draft of questions for vestry nominees and applicants was presented and is made a part of these minutes. Those interested in standing for vestry will be asked to address the questions in writing, with responses to be added to the candidate biographical statements published on the website.
Junior Warden Report
The written report was presented by McComas. A copy is attached to and made a part of these minutes.
Senior Warden Report
Snow said that staff member Anika Rinker has asked to sell homemade soap at the December 5 Prayer Shawl Boutique. 10% of her profits will be returned to the church. Haynes moved approval, and the motion carried.
Other Topics for Discussion
The annual Keller bike race presents problems for those trying to access the church. Butler agreed to talk with the city about ways to handle the issue. A discussion ensued regarding meeting space on campus.
Announcements/Upcoming Events
November 20: Ecumenical Dialogue 7 pm
November 22: Thanksgiving Worship 10 am
December 2: Prayer Shawl Boutique between services & after 10:30 service
The meeting adjourned at 1:55 PM with prayer by Snow.
Respectfully submitted,
Mary Beth Butler, Clerk
Please note: Next regular vestry meeting Sunday, November 18, east parish hall.
lunch provided by Becky Snell closing prayer: Mary Beth Butler
by Anika Rinker | Oct 22, 2018 | Vestry Updates
St. Martin-in-the-Fields Vestry Minutes
September 16, 2018
Present: Mary Beth Butler (member & clerk), Christopher DeClerk, Keen Haynes, Becky Snell, Linda Seeber, Linda Snow, Scot McComas, Rector; Christopher Thomas, Assisting Priest; D.J. Mitchell, Treasurer. Following election added: Brandy Heckel, Christopher Mullaney, Ben Taylor.
Not Present: Sharon Dudek, Joel Walker, Nancy Wieden.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, September 16, 2018 in the West Parish Hall. The meeting opened with prayer by the Rector at 12:20 PM.
Election of New Vestry Members
New vestry members were elected to fill vacant seats as follows:
Haynes moved the vestry elect Christopher Mullaney to complete the term of Kathy Wilkinson which ends 2019; Snell moved the vestry elect Brandy Heckel to complete the term of Jim Bedell which ends 20020; Butler moved the vestry elect Ben Taylor to complete the term of Ike Ogbue which ends 2021. Each motion carried unanimously.
New members were seated and welcomed by the rector, with thanks for their willingness to serve. Each will be supplied with a copy of The Vestry Handbook, keys, name tags, mail boxes, and contacted for a required background check.
Presentation by Senior Warden
Snow distributed a document titled, “Observations by the Senior Warden” outlining several group norms for members to adopt to help meetings run smoothly and end in a timely manner. Her recommendations are attached and made a part of these minutes.
Bible Study
The Rector led the vestry in a bible study using Mark 8:27-29a, 34-35.
Consideration of Minutes
Minutes of the August 19, 2018 meeting were approved as distributed.
Treasurer’s Report
Mitchell led a review of the financials as presented. Haynes moved acceptance of the Treasurer’s Report. The motion carried.
Finance Committee Announced
A Finance Committee of the Treasurer, Senior Warden, Rector, Snell, Haynes, and Heckel was created to work on the 2019 budget. The rector noted that the Finance Committee meets monthly on the Saturday prior to Vestry meetings at 3 pm in the Chapel. All are welcome to attend.
Vote on Church Management Software
DeClerk reported that the staff and vestry members who have reviewed the online giving options proposed have unanimously agreed on the Breeze church management program. It will replace the ICON software currently used. The cost for Breeze will not be higher than that for ICON. The plan is to introduce Breeze in the next weeks and run it concurrently with ICON until the new fiscal year, then continue with Breeze alone. Haynes moved that the change in software be made. The motion carried.
Stewardship
Haynes reported on the 2019 pledge campaign plans and shared a copy of the draft pledge card. The theme for the year is Boundless Giving.
Rector’s Report
- Discussion of Bylaws: This was tabled for future review.
- Youth Group Information and Discussion: The rector asked the vestry to consider ways to ensure that our restrooms are appropriately welcoming to young people in the process of coming out as transgender.
Junior Warden Report
Seeber remarked on her written report, presented prior to the meeting. The report is attached to and made a part of these minutes.
Senior Warden Report
No report was presented.
Other Topics for Discussion
It was announced that the prior week’s offering of red envelopes for the 17 Cents a Pound food campaign had netted $362.
Mullaney noted that some members of the Holy Mowers team need keys to be able to access water and facilities.
Announcements/Upcoming Events
October 6: Pet Blessing 5 pm; drive-thru Pet Blessing 5:45 pm
October 28: Trunk or Treat Youth & Children’s Fundraiser with Potluck 12:00 pm
November 4: Stewardship Ingathering Potluck Luncheon 12:00 pm
The meeting adjourned at 2:15 PM with prayer by Haynes.
Respectfully submitted,
Mary Beth Butler, Clerk
Please note: Next regular vestry meeting Sunday, October 21, WEST (SMALL) Parish hall.
lunch provided by Sharon Dudek closing prayer: Linda Snow
by Anika Rinker | Sep 19, 2018 | Vestry Updates
St. Martin-in-the-Fields Vestry Minutes
August 19, 2018
Present: Mary Beth Butler (member & clerk), Christopher DeClerk, Sharon Dudek, Keen Haynes, Ike Ogbue, Becky Snell, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden; Scot McComas, Rector; Christopher Thomas, Assisting Priest; D.J. Mitchell, Treasurer; David Lowder, Guest; Flo Lowery, Guest.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, August 19, 2018 in the East Parish Hall. The meeting opened with prayer by the Rector at 12:20 PM.
Linda Snow moved that Mary Beth Butler be elected as Clerk of the Vestry. The motion carried.
The Rector led the vestry in a bible study using Ephesians 4:25, 29, 31 and 5:1-2.
Welcoming Ministry – Guest: Flo Lowrey
Flo Lowrey outlined her proposal to revitalize and lead the bread ministry as part of the Welcoming Ministry. She will thank and reorganize the bread bakers, all of whom will use a common recipe. Lowrey was thanked by the Vestry for her willingness to manage this important ministry, of which she has been a part for many years.
Welcoming Ministry Report
Mary Beth Butler said that Mary Parmer’s book “Invite Welcome Connect” gives excellent guidance for this ministry. Several members of St. Martin’s attended a workshop she gave a few years ago, and realized the “Connect” portion is where we need the most attention. This will be discussed at the next meeting.
Vestry Resource Guide
The Rector led a discussion of Chapter 6 of “The Vestry Resource Guide.” This concludes the group’s review of the book.
Consideration of Minutes
Minutes of the July 15, 2018 meeting were approved as distributed.
Treasurer’s Report
DJ Mitchell led a review of the financials as presented. Along with the standard reports usually presented, he included a 2019 budget mock-up arranged by priorities, recommending that this would be a useful way for the congregation to align spending with future vision. He also presented a draft of Bylaws and recommended that they be reviewed, revised as needed, and adopted so that work on the endowment can go forward. Joel Walker moved approval of the Treasurer’s Report. The motion carried.
Consideration of Scout Popcorn Fundraiser for PRAY Emblems
Christopher DeClerk presented a request for the Boy Scout troop to be permitted to sell popcorn at the church to help fund the PRAY Emblems. Sharon Dudek moved acceptance and the motion carried.
Consideration of Trunk or Treat Fundraiser
Linda Snow moved that a budget line be added for the annual Trunk or Treat Fundraiser. The motion carried.
Vote to approve Audit Committee Report
The Report of the Audit Committee for 2017 and its recommendations for changes were presented. Ike Ogbue moved approval for this document for forwarding to the Diocese. The motion carried. David Lowder, who serves as the Diocesan Treasurer, remarked that larger churches are required to secure an external audit at a cost of approximately $9000. We are fortunate to have a volunteer committee to serve in this capacity.
Rector’s Report
- Coffee Hour: The Rector led a discussion of how to best prepare coffee for attendees of the early service. It was agreed that the 8:30 Vestry Person-In-Charge would start the coffee in the big urn so that it will be ready for the Bible Study that meets between services.
- School Classrooms: The Rector reported that the school needs another classroom, and there is a proposal to locate it in the current Youth room. The Youth are willing to share this room. Because there seems not to be enough light in the room, a window needs to be cut in the room. Jr. Warden Seeber will get prices for the window installation.
Stewardship
The Stewardship Committee continues to prepare for the 2019 pledge campaign. Christopher DeClerk presented the result of research he carried out on various solutions that would add electronic giving options for members.
Junior Warden Report
Linda Seeber remarked on her written report, presented prior to the meeting. The report is attached to and made a part of these minutes.
Mary Beth Butler presented a recommendation for “Slow/Children Playing” signs to be installed at the church entrances. It was agreed that 2 large signs will be posted at driveways and one small sign will be attached to the first light post with metal straps. Butler will order materials and she and Becky Snell will handle installation.
Senior Warden Report
Sharon Dudek presented a sample of the T-shirt that she proposes for a fundraiser. Becky Snell moved the vestry approve the fundraiser with the income to go to the operating fund. The motion carried.
Other Topics for Discussion
The Rector announced the resignation from the vestry of Jim Bedell due to time constraints and Ike Ogbue, who is moving to Seattle. These positions need to be filled, along with the position vacated by Kathy Wilkinson. The Rector invited Linda Seeber to contact the people who ran for Vestry in January to see if they would be interested in being appointed; she agreed.
Announcements/Upcoming Events
October 6: Pet Blessing 5 pm; drive-thru Pet Blessing 5:45 pm
October 28: Trunk or Treat Youth & Children’s Fundraiser 12:00 pm
November 4: Stewardship Ingathering Luncheon 12:00 pm
The meeting adjourned at 4:15 PM with prayer by Keen Haynes.
Respectfully submitted,
Mary Beth Butler, Clerk
Please note: Next regular vestry meeting Sunday, September 16, EAST Parish hall.
lunch provided by Linda Seeber closing prayer: Joel Walker
by Anika Rinker | Aug 23, 2018 | Vestry Updates
St. Martin-in-the-Fields Vestry Minutes
July 15, 2018
Present:Jim Bedell, Mary Beth Butler, Christopher DeClerk, Sharon Dudek, Keen Haynes, Ike Ogbue, Becky Snell, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden, Kathy Wilkinson; Scot McComas, Rector; Christopher Thomas, Assisting Priest; Albert Alvarez, Financial Manager. Not present: D.J. Mitchell, Treasurer. Glenda Morehead, Clerk.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, July 15, 2018 in the West Parish Hall. The meeting opened with prayer by the Rector at 12:10 PM. He then led the vestry in a bible study using Ephesians 1:3-10, followed by a discussion of Chapters 4 and 5 of “The Vestry Resource Guide.” He spoke about his service as a deputy to General Convention, held the prior two weeks in Austin.
Rector’s Report
- Request from Rev. Ayo Omoniyi for 4 Saints Food Pantry Omoniyi indicated that the needs of the community served by 4 Saints are very great, and asked if the church could consider increasing its financial support. Linda Snow moved to renew the “17 cents buys a pound of food” drive on a quarterly basis, running it for approximately 1 month each time. The motion was seconded and carried.
- Presentation by Susan Kleinwechter of Communications Committee proposal Susan Kleinwechter, director of communications, presented a proposal by the committee to establish one wall in the church administration building as a working “History Wall” to allow members to add to timeline, pictures, etc. toward creation of the 50th anniversary book. Another wall in the building would be a “Culture Wall” visually demonstrating the current culture of the parish. Target audience is people who come to the parish for reasons other than Sunday worship – NA and AA groups, school parents, etc. Susan also presented proposed signage to show worship times and direct visitors to the Labyrinth. Jim Bedell moved to approve these concepts pending confirmation of funding. The motion carried with one abstaining.
- Audit Committee appointed The Audit Committee, headed by Paula Jefferson, will meet on August 4 at 8 am.
- Vestry Clerk Rector asked the Vestry to prayerfully consider whether they were called to service as the new Clerk of Vestry.
Consideration of Minutes
Minutes of the June 10, 2018 meeting were approved as distributed.
Treasurer’s Report
In the absence of DJ Mitchell, Treasurer, Financial Manager Albert Alvarez presented the financial report. He asked for approval of the May financials, which were not complete at the previous meeting, and the June financials. Linda Snow moved acceptance and the motion carried.
Discussion ensued of when and how to inform the congregation of the shortfall in pledge and non-pledge income. Joel Walker moved that VPIC’s read a Vestry statement at each service during the weekends of July 21-22 and 28-29. Keen Haynes offered to draft a statement for Vestry review and use. The motion carried.
Union Gospel Mission Funding Request
Joel Walker moved that $1000 of the $1700 currently budgeted for Union Gospel Mission be distributed. The motion carried.
Stewardship
Mary Beth Butler reported that the Stewardship Committee was exploring external mechanisms for receiving pledges and other payments. The theme of the campaign will be Abundant Giving. Launch date will be Saturday, October 6, running for four weeks and finishing with ingathering and a luncheon on Sunday, November 4.
Welcoming
Mary Beth Butler reported that the Welcoming group is looking at ways to welcome and engage visitors and newcomers.
Vestry Vote to approve Buy-Back of Columbarium Niche
Keen Haynes moved that the church buy back the niche currently owned by LC Crowley and Jim Wilson and sell it to the family of Marie Tice. The motion carried.
Becky Snell reported on the offer recently extended to inter unclaimed remains of indigent persons. They prefer to bury intact remains rather than cremate.
Diocesan Convention Information
Joel Walker reported that Diocesan Convention will be held November 9-10, 2018, in Decatur. September 10 is the deadline for resolutions and nominations. On October 15, St. Martin’s will host the East Deanery meeting at 7:00 pm in the East Parish Hall.
Junior Warden Report
Linda Seeber remarked on her written report, presented prior to the meeting. The report is attached to and made a part of these minutes. She suggested that the Parish Hall dishwasher is not used and if it were removed, kitchen space could be gained. She agreed to ask Union Gospel Mission if there might be use for it in the new building.
Irrigation for the Labyrinth is estimated at $1100. The issue was tabled until September, when the weather is more conducive to new planting.
The first Sunday in August (8/5) will be a “Grubby Sunday” with parishioners invited to come in work clothes and stay afterward for a clean-up day.
Mary Beth Butler reported on installation of caution items in the parking lot. She is checking with the city on the possibility of a School Zone on Pearson Lane and caution signs in the parking lot.
Senior Warden Report
No report was given.
Other Topics for Discussion
Joy Malmgren is working on grant proposals for the Diocesan outreach grant. It was suggested that she explore funding for the 4 Saints Food Pantry.
July 29 Pool Party at Goodner Home (RSVP requested)
August 5 Grubby Sunday Workday following 10:30 service
August 19 Vestry Meeting 12:15 PM
The meeting adjourned at 3:00 PM with prayer by Becky Snell.
Respectfully submitted,
Mary Beth Butler, Clerk pro tem
Please note: Next regular vestry meeting Sunday, AUGUST 19, EAST Parish hall.
by Anika Rinker | Jul 17, 2018 | Vestry Updates
St. Martin-in-the-Fields Vestry Minutes, June 10, 2018
Present: MaryBeth Butler, Christopher DeClerk, Sharon Dudek, Keen Haynes, Ike Ogbue, Becky Snell, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden; Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
Not present: Jim Bedell, Kathy Wilkinson.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, June 10, 2018 in the West Parish Hall. The meeting opened with prayer by the Rector at 12:20 PM. He then led the vestry in a bible study using I Corinthians 12:4-21, 26-27, followed by a discussion of Chapter 3 of “The Vestry Resource Guide.” He then shared more information he received at the March Episcopal Church Foundation Conference he attended, and the vestry discussed ways in which the information can be used in leading St. Martin’s.
Rector’s Report
Summer Drive for Supplies for St. Martin’s School: The rector asked that the vestry consider having a summer drive for supplies for St. Martin’s School as has been done in the past. Ike Ogbue moved the vestry approve such a drive. The motion was seconded and carried. Dates for the drive were not determined at this time.
Applying for Mission and Outreach Grants: The deadline for applying for diocesan grants for mission and outreach is August 1. The signatures of both the rector and senior warden are necessary for such applications to be accepted by the diocese. He asked that all vestry members help ensure that anyone wishing to apply for a such a grant discuss the matter with him.
Consideration of Minutes
Minutes of the May 20, 2018 meeting were approved as distributed.
Treasurer’s Report
Draft Financials Reviewed: Treasurer DJ Mitchell reviewed the draft financials for the month of May. The final report is not available at this time and will be considered and accepted along with the June financials at the July 15 meeting. As Mitchell will be out of town at that time Financial Manager Albert Alvarez will be presenting the treasurer’s report.
Endorsement of Curate Call
Joel Walker moved the vestry endorse the rector’s calling Christopher Thomas as curate (assisting clergy) to St. Martin’s. The motion was seconded and carried.
Stewardship
The rector announced that the first Sunday in November will mark the end of St. Martin’s stewardship campaign. Pledge cards will be blessed at the altar, and there will be a celebration luncheon following the 10:30 service that day. MaryBeth Butler, Christopher DeClerk, Keen Haynes, Linda Snow and the rector will serve on the core Stewardship Committee. The rector requested that last year’s chair, Ike Ogbue be available to lend his artistic talents and wise counsel to the committee. He reminded the entire vestry that stewardship is one of the duties of each one of them.
Welcoming Ministry
MaryBeth Butler announced that though no dates have been set as yet, the committee is examining various ways to formulate strategies for action. At this time they have tabled consideration of whether to continue the use of “Radical Hospitality,” believing other matters are more urgent. They are consideringn polling the congregation via Survey Monkey with a simple abbreviated survey asking members what brought them to St. Martin’s in the first place and what is most important in making them want to stay. Welcoming bags are being distributed to newcomers at the door following each service. The rector is writing notes to those who turn in information cards.
Memorial Garden Repairs
Becky Snell, representing the Memorial Garden Committee, reported that she is still researching ways to do the needed repairs to the columbarium units, and believes the work can be done by strong volunteers. The brass columbarium frames whose purchase was authorized at the May vestry meeting should be in the church office by Monday.
Junior Warden’s Report
The written report of Junior Warden Linda Seeber is attached to and made a part of these minutes. She stated that she, Keen Haynes and Dick Seeber completed all the maintenance items listed at the bottom of her report. (See attached.)
Senior Warden’s Report
Fundraiser: Senior Warden Linda Snow has been receiving suggestions for fundraisers for 2018. One she said had received support was a Thanksgiving Feast Fundraiser with a goal of $10,000.00. A portion of the funds raised would go for Outreach.
VPiC Announcement Script: Snow had copies of the announcements that are to be used by all vestry members prior o the service. Copies are hanging on the lectern. She emphasized that everyone is to follow the script every time they make the announcements
Resignation Announced
Clerk of the Vestry Glenda Morehead announced her resignation. The minutes for today are the last she will be recording. Although she intends her term as clerk to end as of June 30, diocesan canons state that the wardens, clerk and treasurer who are elected annually remain in office until their successors are elected. Until such an election takes place, Morehead will remain as clerk, performing all the duties of the office except that of recording the minutes. In the interim the person recording the vestry minutes will sign them as “Clerk pro tem.” MaryBeth Butler has accepted that duty for July.
Announcements / Upcoming Events
June 17-22 Teen Mission Trip to Pecos, NM
June 18-July 19 Bricks 4 Kidz Summer Camp
July 5-13 Episcopal Church General Convention Austin TX
July 9-13 Vacation Bible School 9 AM – 12 PM
July 15 Vestry Meeting 12:15 PM
The meeting adjourned at 3:15 PM with prayer by Sharon Dudek.
Respectfully submitted,
Glenda Morehead, Clerk
Please note: Next regular vestry meeting Sunday, july 15, 2018, east parish hall.
by Anika Rinker | Jul 3, 2018 | Vestry Updates
St. Martin-in-the-Fields Vestry Meeting
May 20, 2018
Present: MaryBeth Butler, Christopher DeClerk, Keen Haynes, Ike Ogbue, Becky Snell, Linda Snow, Joel Walker, Kathy Wilkinson; Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
Not present: Jim Bedell, Sharon Dudek, Linda Seeber, Nancy Wieden.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, May 20, 2018 in the East Parish Hall. The meeting opened with prayer by the Rector at 12:34 PM. He then led the vestry in a bible study, followed by a discussion of Chapter 2 of “The Vestry Resource Guide.”
Why People Go to Church
The rector led discussion of the recent survey of the reasons people give as to why they do or do not have connections with a church. The vestry discussed ways in which the results may or may not apply to St. Martin’s.
Welcoming Ministry
MaryBeth Butler announced that the committee will be meeting after today’s vestry meeting and invited all those who have suggestions for the committee to join them. An initial report on the plans of the Welcoming Ministry will be given at the June meeting.
Consideration of Minutes
Minutes of the April 15, 2018 meeting were approved as distributed.
Treasurer’s Report
Financials Accepted: The Treasurer reviewed the April financial reports. Linda Snow moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
Ways to Pay Pledges or Make Other Donations without Paying by Check or Cash: Treasurer Mitchell distributed a document showing the various ways parishioners may make contributions. Further research will be done on the possibility of setting up a means by which the church could directly withdraw funds from parishioners’ checking accounts.
Vestry Signs Letter of Support for Paula Jefferson
Vestry members present signed the Congregational Nomination for Postulancy for Paula Jefferson. The nomination must be signed by the nominee as accepted before it is forwarded to the Diocesan Bishop and Commission on Ministry.
Memorial Garden Repairs
Becky Snell, representing the Memorial Garden Committee, presented a list of desired repairs to the Memorial Garden. Her report is attached and made a part of these minutes.
Frame Purchase Approved: Ike Ogbue moved the vestry approve the purchase of 4 bronze frames for the columbarium at a cost of $4184.00. Funding is to come from the Building and Grounds budget line at this time and if necessary later in the year be moved to Memorial Funds – Undesignated. The motion was seconded and carried. Currently there is only a phone proposal from the vendor. Snell will ensure that documentation is provided from Fred Cheek Monuments for St. Martin’s records.
All other improvements listed on the report were tabled until more information is available.
Junior Warden’s Report
Endorsement of Email Vote Approving Increase in Cost of Breezeway Door: Joel Walker moved the vestry vote to endorse the email vote of May 9-10 in which a majority of members voted to approve the increase in cost of installation of a new door from the church building opening to the breezeway from the $550.00 approved at the April 15 meeting to $700.00. The motion was seconded and carried.
The written report of the Junior Warden is attached to and made a part of these minutes. In it she provides information on the replacement of doors, labyrinth plans, light replacements and August Grubby Sunday plans.
Senior Warden’s Report
Senior Warden Snow had nothing new to report at this time.
Rector’s Report
Update on St. Martin’s Proposed Bylaws: The rector will call the chancellor of the diocese to find out the status of the proposed bylaws for St. Martin’s that was sent them some months ago. If the diocese approves the draft, then the vestry can move forward with voting on and approving the bylaws.
Vestry Person in Charge Announcement Recommendations
Communications Director Susan Kleinwechter reminded vestry members of the importance of the announcements they make preceding church services. In response to requests from vestry members for help she agreed to provide every vestry member with the script to be used at each of the 3 weekend services and will also create new laminated cards and other tools to be used at the podium.
Announcements / Upcoming Events
June 4-7 City Week Intergenerational Mission Trip to Union Gospel Mission
June 10 Regular Vestry Meeting
June 17-22 Teen Mission Trip to Pecos, NM
June 18-July 19 Bricks 4 Kidz Summer Camp
July 5-13 Episcopal Church General Convention Austin TX
July 9-13 Vacation Bible School 9 AM – 12 PM
The meeting adjourned at 3:15 PM with prayer by Joel Walker.
Respectfully submitted,
Glenda Morehead, Clerk
Please note: Next regular vestry meeting Sunday, june 10, 2018, west parish hall.
