Vestry Minutes – June 10, 2018

St. Martin-in-the-Fields Vestry Minutes, June 10, 2018

Present: MaryBeth Butler, Christopher DeClerk, Sharon Dudek, Keen Haynes,  Ike Ogbue, Becky Snell, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden; Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
Not present: Jim Bedell, Kathy Wilkinson.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, June 10, 2018 in the West Parish Hall.  The meeting opened with prayer by the Rector at 12:20 PM. He then led the vestry in a bible study using I Corinthians 12:4-21, 26-27, followed by a discussion of Chapter 3 of “The Vestry Resource Guide.” He then shared more information he received at the March  Episcopal Church Foundation Conference he attended, and the vestry discussed ways in which the information can be used in leading St. Martin’s.
Rector’s Report
Summer Drive for Supplies for St. Martin’s School: The rector asked that the vestry consider having a summer drive for supplies for St. Martin’s School as has been done in the past. Ike Ogbue moved the vestry approve such a drive. The motion was seconded and carried. Dates for the drive were not determined at this time.
Applying for Mission and Outreach Grants: The deadline for applying for diocesan grants for mission and outreach is August 1. The signatures of both the rector and senior warden are necessary for such applications to be accepted by the diocese. He asked that all vestry members help ensure that anyone wishing to apply for a such a grant discuss the matter with him.
Consideration of Minutes
Minutes of the May 20, 2018 meeting were approved as distributed.
Treasurer’s Report
Draft Financials Reviewed: Treasurer DJ Mitchell reviewed the draft financials for the month of May. The final report is not available at this time and will be considered and accepted along with the June financials at the July 15 meeting. As Mitchell will be out of town at that time Financial Manager Albert Alvarez will be presenting the treasurer’s report.
Endorsement of Curate Call
Joel Walker moved the vestry endorse the rector’s calling Christopher Thomas as curate (assisting clergy) to St. Martin’s. The motion was seconded and carried.
The rector announced that the first Sunday in November will mark the end of St. Martin’s stewardship campaign. Pledge cards will be blessed at the altar, and there will be a celebration luncheon following the 10:30 service that day. MaryBeth Butler, Christopher DeClerk, Keen Haynes, Linda Snow and the rector will serve on the core Stewardship Committee. The rector requested that last year’s chair, Ike Ogbue be available to lend his artistic talents and wise counsel to the committee. He reminded the entire vestry that stewardship is one of the duties of each one of them.
Welcoming Ministry
MaryBeth Butler announced that though no dates have been set as yet, the committee is examining various ways to formulate strategies for action. At this time they have tabled consideration of whether to continue the use of “Radical Hospitality,” believing other matters are more urgent. They are consideringn polling the congregation via Survey Monkey with a simple abbreviated survey asking members what brought them to St. Martin’s in the first place and what is most important in making them want to stay. Welcoming bags are being distributed to newcomers at the door following each service. The rector is writing notes to those who turn in information cards.
Memorial Garden Repairs
Becky Snell, representing the Memorial Garden Committee, reported that she is still researching ways to do the needed repairs to the columbarium units, and believes the work can be done by strong volunteers. The brass columbarium frames whose purchase was authorized at the May vestry meeting should be in the church office by Monday. 
Junior Warden’s Report
The written report of Junior Warden Linda Seeber is attached to and made a part of these minutes. She stated that she, Keen Haynes and Dick Seeber completed all the maintenance items listed at the bottom of her report. (See attached.)
Senior Warden’s Report
Fundraiser: Senior Warden Linda Snow has been receiving suggestions for fundraisers for 2018. One she said had received support was a Thanksgiving Feast Fundraiser with a goal of $10,000.00. A portion of the funds raised would go for Outreach.
VPiC Announcement Script: Snow had copies of the announcements that are to be used by all vestry members prior o the service. Copies are hanging on the lectern. She emphasized that everyone is to follow the script every time they make the announcements
Resignation Announced
Clerk of the Vestry Glenda Morehead announced her resignation. The minutes for today are the last she will be recording. Although she intends her term as clerk to end as of June 30, diocesan canons state that the wardens, clerk and treasurer who are elected annually remain in office until their successors are elected. Until such an election takes place, Morehead will remain as clerk, performing all the duties of the office except that of recording the minutes. In the interim the person recording the vestry minutes will sign them as “Clerk pro tem.” MaryBeth Butler has accepted that duty for July.
Announcements / Upcoming Events
June 17-22 Teen Mission Trip to Pecos, NM
June 18-July 19 Bricks 4 Kidz Summer Camp
July 5-13 Episcopal Church General Convention Austin TX
July 9-13 Vacation Bible School 9 AM – 12 PM
July 15 Vestry Meeting 12:15 PM
The meeting adjourned at 3:15 PM with prayer by Sharon Dudek.
Respectfully submitted,
Glenda Morehead, Clerk
Please note:  Next regular vestry meeting Sunday, july 15, 2018, east parish hall.