Vestry Minutes July 19, 2020

by | Aug 24, 2020 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
July 19, 2020
Present:  Bob Bess, Bob Garrity, D.J. Mitchell, Kristy Pemberton, the Very Rev. Ron Pogue (Interim Rector), Linda Seeber, Ben Taylor, Christopher DeClerk, Becky Snell, Julie Sutton
Absent:  Chris Mullaney, Keen Haynes
This special meeting of the Vestry of St. Martin-in-the-Field Episcopal Church was held Sunday, July 19, 2020, virtually via zoom meeting.  The meeting was opened with prayer by the Very Rev. Ron Pogue at 12:30 p.m.
Also Present:  Ayo Omoniyi, Paula Jefferson, Gary Wilkinson and Sue Mitchell.
Consideration of Vestry Minutes from previous meetings:
Minutes from the June 28, 2020 meeting were approved as distributed.
Finance Committee Report and School update:
Gary Wilkinson brought us up to speed on the School closing.
All of the rooms are being cleaned out and Serin is winding down the remaining activities.  After Serin leaves we will plan a deep cleaning and paint rooms in the future and re-purpose them for church use later on.  The fridges have all been cleaned out.
The board is prayerful and wants to remain very sensitive to the staff and leaders especially during the closing, this is a loss for many.
The church audit is scheduled for July 25th (Saturday), this will take place BNSF where the areas are controlled and safe for the tasks.
Gary reported that we are still having issues with breeze and will discuss whether we want to continue with is at the next finance committee meeting.
It has been reported that tithes are being stolen out of the church mailbox, with the absence of church staff members.  Over $1,600.00 and 4-5 family’s donations have been affected.
We all agreed to open up a PO box in Keller and have the parishioners start mailing them to the PO box vs the outside mailbox at the church.  Seeber suggested a secure mailbox with a key instead and several vestry members said if someone wants to break into it bad enough, they will.
The PO box will be opened as soon as possible.
Treasurer’s Report
All were given copies of the budget and treasures report.  The focus was on month expenses and unrestricted funds.  Things are status quo for now, pledges are continuing.
Pemberton asked if the PPE funds were listed as a liability on the financial statements in the event we have to pay the unused portion back, and it is.
Treasurer’s Report Approved
Mitchell moved for the vestry to accept the July treasures report, approved by all as distributed.
Stewardship Report
Members are the Very Rev. Ron Pogue, Becky Snell, Brandy Heckle, Suzanne Loyack and Lesli Pemberton.
It will be the same format as last year with both writers and speakers.
Consecration Sunday is scheduled for October 4th but will be based on how services are being held at that time.  Live streaming with possible guest speakers are a possibility.
Someone suggested a family picnic with appropriate social distancing, we all agreed we just need to see how things are.
Rector Search Committee Report
Sue Mitchell provided the update on the search committee.  They met today, July 19th.
Cathy Tolliver reported 122 survey responses. The profile is in work, Mark Pullium is heading up the profile group.  The profile should be ready for the vestry to view by the end of August for approval.
The committee would like to meet with the vestry to discuss Past, Present and future conversations regarding the life of the church.  Possible dates for this to occur will follow.
The committee will undergo STAR training in September after the conversations are over.
The drone flyover is still in the works, the website updates are still ongoing.
Curate Report
Paula Jefferson is continuing to head up the Pastoral Care team.  Many calls are being made weekly.
The online prayer zoom meetings have been very successful and will continue.  We were all encouraged to attend if possible.
Jefferson is working on full curriculum for the future as well as a book study, one option could be Harry Potter Prayer for seekers.  The kick off on new curriculum will be the Sunday after labor day.
A zoom movie night is being considered for kids age 8-12.
Junior Warden update:
We will bring out an electrician to run power to the security cameras to help with possible break ins.  Sutton suggested we do a better job of hiding the wires, they could be easily cut.
The whole system needs to be desperately upgraded.
Special thanks for Snell for adding the chimes back to the prayer garden.
The roof is still leaking and is slowly becoming a problem.  When the sound team was running wires for the steaming services, they noticed the insulation is wet.
The cleaning crew has improved with the attention to detail.
The question was asked about the raised beds, they have been approved.  As a side note, the holy mowers have been in touch with the scout group and Father Ron to review the needs and to discuss any potential pit falls.
Senior Warden update:
No report.
Interim Rector’s Report
The Very Rev. Pogue provided an update on the August 9th parking lot services.

  • Services will be streamed live.
  • Special attention will be given for parking by making sure there is one spot empty between cars.
  • Eucharist will be blessed and consecrated and brought to the vehicles. All members, and the driver of the vehicles will be required to wear masks in order to receive.  The wafer will be all gluten free.
  • Trash will be taken up by the ushers and parishioners leave the parking lot.
  • There will be no bathrooms available.
  • A sheet will be put under the windshield over every car.

Father Ron assured the vestry that the reentry process is has been submitted to the Bishop and will require his approval.  We need to be patient, the Bishop is working through all the plans for all churches in the diocese.
The vestry is very thankful for all the leadership and the way they have handled this COVID crisis.  The communication is fantastic.   Thank you all!
Adjournment and Closing Prayer:
The Meeting was adjourned with prayer by The Vey Rev. Pogue at 3:00 p.m. 
NEXT REGULAR VESTRY MEETING WILL BE SUNDAY, August 16, 2020 AT 12:30 PM VIRTUALLY ON ZOOM.
Respectfully submitted,
Kristy Pemberton
Clerk

Vestry Minutes June 28, 2020

by | Aug 24, 2020 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
June 28, 2020
Present:  Bob Bess, Keen Haynes, Bob Garrity, D.J. Mitchell, Kristy Pemberton, the Very Rev. Ron Pogue (Interim Rector), Linda Seeber, Christopher Mullaney., Ben Taylor, Christopher DeClerk, Becky Snell
Absent:  Julie Sutton
This special meeting of the Vestry of St. Martin-in-the-Field Episcopal Church was held Sunday, June 28, 2020, virtually via zoom meeting.  The meeting was opened with prayer by the Very Rev. Ron Pogue at 12:30 p.m.
Also Present:  Ayo Omoniyi, Gary Wilkinson and Sue Mitchell.
Consideration of Vestry Minutes from previous meetings:
Minutes from the May 17, 2020 meeting were approved as distributed.
Finance Committee Report and School update:
Gary Wilkinson brought us up to speed on the School Board Meeting held June 23, 2020.and the work done on last years budget.  At the time of the meeting there could be 30 possible students, could be the maximum of 54 but they have no way of knowing how many will return.
With the increased time to clean and sterilize the school during COVID-19, being able to keep the kids segregated from one another and assuring they do not intermingle is a big challenge
If 54 students do not enroll for the fall session our school and church will sustain major losses.  After much prayer and consideration over the health and welfare of the children, Serin Stanford and Gary Wilkinson want to present to the Vestry a vote to permanently close the school.
Haynes said it does send mixed messages that we are trying to start school but will not re-open church.
The vote to close the school was nominated by the School Board, Mullaney seconded and all approved.
The vestry extends its thanks for all the hard work they put in, we know this decision was tough.
Treasurer’s Report
All were given copies of the budget and treasures report.  Everything is going according to budget and pledges are continuing.  DJ suggested we send a letter out to the congregation keeping everyone up to date on where we are during the shutdown.
Mitchell reminded us that the audit deadline is by the end of July and is due to the dioceses by September.
Treasurer’s Report Approved
Mitchell moved for the vestry to accept the July through December budget, Mullaney seconded, all approved.
A resolution was presented by Father Ron for Paula Jefferson to become our new curate as approved buy the Bishop.  Bess seconded, all approved.
Rector Search Committee Report
Sue Mitchell provided the update on the search committee.  They met on June 21st.  The deadline for the church wide survey is June 30th.  It will take them two weeks to analyze the data and the results will be delivered online.
The profile is on hold waiting on the survey results.  The committed has a goal for the profile to be ready for a first view on August 31st.
The committee will undergo STAAR training to help with the interviewing process.
The vestry sends its thanks for all of the hard work the search committee has put in on this.   The pandemic makes planning very difficult and you all have our prayers.
Junior Warden update:
The roof is leaking in the office area.  It really needed attention a few years ago and is about 15-20 years old.  The ceiling tiles are starting to show damage They will get an inspection and let us know what it takes to fix it.
The cleanliness of the church is starting to decline, Father Ron will have a discussion with Anika and have her start supervising the work as it is being done.  It was brought to the vestrys attention that we need to look into a new agreement with the vendor.
The outer door is still having issues with swelling when it rains.
The holy mowers are doing a fantastic job on the grounds and we thank you for all the hard work and care that goes into this ministry.
The labyrinth needs to be resurfaced, the expected cost will be around $500-600 and only needs to be done every 3 years.
The Eagle scouts would like to do a project of raised beds to grow food for the needy,  We all agree this would be a great project during the pandemic.  The Scouts will present the idea to the outreach committee then present the plan to the vestry for approval.
The resurfacing project was motioned by Bess for approved, Bess for approval and seconded by Mullaney, all approved.
Senior Warden update:
Nothing new to report by Haynes.
Interim Rector’s Report
The Very Rev. Pogue provided an update on the legal proceedings within the Episcopal church.
***needs edit by you, my notes are not good here****  Corey Cabes ordination.   Ben Taylor motioned to accept, seconded by Mullaney.
Father Ron explained the breakdown in communication over Paula Jefferson deacon position, she is truly ours and for that we are thankful.
Adjournment and Closing Prayer:
The Meeting was adjourned with prayer by The Vey Rev. Pogue at 3:00 p.m.
NEXT REGULAR VESTRY MEETING WILL BE SUNDAY, July 19, 2020 AT 12:30 PM VIRTUALLY ON ZOOM.
Respectfully submitted,
Kristy Pemberton
Clerk

Vestry Minutes May 17, 2020

by | Aug 24, 2020 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY RETREAT AND MEETING
May 17, 2020
Present:  Bob Bess, Keen Haynes, D.J. Mitchell, Kristy Pemberton, the Very Rev. Ron Pogue (Interim Rector), Becky Snell, Christopher Mullaney, Julie Sutton, Bob Garrity, Christopher DeClerk, Ben Taylor and Linda Seeber
Guests:  Gary Wilkinson, Sue Mitchell
Such meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, May 17, 2020, via Zoom meeting during the COVID-19 Pandemic, beginning at approximately 12:30 p.m.
The minutes from the vestry meeting on April 19th were approved as submitted by all except Christopher DeClerk, who was not in attendance. The minutes from the April 26th meeting were approved by all as submitted.
Treasures Report:
DJ Mitchell presented the treasurer’s report for April. The change in our cash position is virtually unchanged. The pledge revenues are continuing above plan, yet all other revenues are as reported last month and below plan. Revenue is 15k below plan, but all expenses are significantly below plan helping keep the deficit low.
Our focus should be on the end-of-year projections. We will make a lot of assumptions based on how things pan out through the year, based on expenses and income and how the pandemic has affected things. With the PPP grant for payroll expenses, we should break even at the end of the year, there are just so many unknowns at this time. All approved the treasures report.
Finance Committee and School Report:
Gary Wilkinson gave the finance committee report and the update on the school. A finance committee meeting was held yesterday, Saturday the 16th. The committee combed through the budget and discussed stewardship. The loan was received as of May 1st and the next finance meeting is June 20th.
The school has finished up the school year with the last 6 weeks with online learning activities. We had as many as 50 kids/families participate in any given day of sessions. We had reduced tuition for April and May, from a financial perspective, we are still ahead for the school year by $3,800 we did pay the teachers full salaries until the end of March. They will continue to work on room plans, cleaning and how to keep the kids separated for next school season.
We are expecting all 50+ students to start in August, but so far only have 28 signed up now for sure.
We will have to adjust if the numbers changes, a reopening plan is in the works.
All received and accepted the finance and the school report.
Rector search committee:
Sue Mitchell presented for the search committee. We have to provide a list of members households asap so we will be prepared to pay Holy Cow once they resume services.
The profile is in progress. The team is working on an invitation and gathering more info on the Keller/ DFW area. They will begin meeting weekly starting next week to get the first draft ready. Jerry Burkett is working on the website for potential changes going forward.
A potential fall meeting will be set up and the team is working on the plan to regather. Hopefully this can be coordinated with the drone flyover so good pictures can be taken.
Father Ron anticipates 4-5 zoom meetings in August for conversations about past, present, and future and the survey report.
Junior Warden Report
Bob Bess and Christopher Mullaney reported on a few items that need to be repaired. One toilet is running nonstop. The water has been turned off to it until we can get back in the building. With all the wardens out of the church in quarantine, there isn’t much activity happening right now.
The holy mowers are doing great a great job with the yard. Mullaney will cut down the dead crape myrtle tree as soon as possible. Father Ron said the inside of the church is covered in dust. Zander will be contacted to dust the sanctuary. It needs to be kept up and should not wait we are about to regather, it could cause issues for parishioners to return to a lot of dust. There are also a lot of black bugs in the hallway by the office.
Senior Warden Report
Keen Haynes reported on the executive council meeting yesterday. The hot topic is the ongoing litigation, results still anticipated by end of June.  Chancellor Sandy Liser anticipates that after litigation, we would enter mediation to iron out items for resolution, it could take up to 60 days to see results.
The Diocesean Mission and Outreach Committee met Friday and approved items on the outreach list. Our Service Sunday was funded but the United Gospel Shoe program did not get funded.
There have been topics discussed regarding how things will happen after this is resolved, regarding those that have left and want to come back to serve again. There may be a waiting period for this to occur.
Interim Rector’s Report
The Very Rev. Ron Pogue asked for more equipment for the online services, singing will be added to the online service by Joe or possibly a member of the choir.  Lectors have been added. Becky Snell will reach out for volunteers.
Sunday morning online services will now be available on Sunday mornings instead of Saturday, it is a lot of work for Chuck Ambrose to finish.
There is a schedule for all speakers going forward on the online services until June.
Becky Snell asked about a mid-week service via zoom for a healing service. It’s a consideration and could be noon on Wednesdays, more to follow.
The regathering draft plan has been sent via email; more details need to be added in the actual plan especially sanitation of the facility after every service. We are not sure if we will have more than one service on Sundays. We cannot have shared hymnals etc.; they are too hard to sanitize. We all agree it is time to advance the technology and the pandemic is platform we can use to launch this.
We are considering an alternative to the hymnals; we could print out words on paper. Another option could be electronic versions sent via email and others bring their devises with them.
Our current sound system went into the shop in January and the one we are using now is a loaner and is not working well, it is not compatible with our microphones and is causing issues. We need to look into this, the shop that has our system is not open right now due to quarantine.
Pastoral care is still making calls, there are 12 people calling and reaching out to people in need.  Father Ron is getting requests for pastoral meetings and those are happening via phone call.
No deaths, we have had some people have surgeries, we are keeping close tabs on those that have kept us in the loops.
Father Ron has reached out to 20+ households of newcomers and the reception has been great.
Christopher DeClerk reported the Food Drive is going really well, and the plan going forward is exciting.
Adjournment and Closing Prayer:
The Meeting was adjourned with prayer by The Vey Rev. Ron Pogue at 3:00 p.m.
 
NEXT REGULAR VESTRY MEETING SUNDAY, JUNE 18, 2020 AT 12:30 PM, ONCE AGAIN VIA ZOOM.
Respectfully submitted,
Kristy Pemberton
Clerk

Vestry Minutes April 19, 2020

by | Aug 24, 2020 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
April 19, 2020
Present:  Bob Bess, Keen Haynes, Bob Garrity, D.J. Mitchell, Kristy Pemberton, the Very Rev. Ron Pogue (Interim Rector), Linda Seeber, Chris Mullaney., Ben Taylor, Julie Sutton
Absent: Becky Snell
Also Present:  Gary Wilkenson, Rex Angle and Sue Mitchell, Co-Chairs of the Rector Search committee and Ayo Omoniyi our Deacon.
Such meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, April 19, 2020, virtually via zoom meeting. The meeting was opened with prayer by the Very Rev. Ron Pogue at 12:15 p.m.
Consideration of Vestry Minutes from previous meetings:
Minutes from the March 15, 2020 meeting were approved as distributed.
Finance Committee Report and School update:
No report presented; Gary Wilkinson addressed the school refunds considering the COVID-19 shutdown.  The teachers have established an online program for all students and will have its next meeting, Tuesday April 21st virtually.  Many parents will continue paying tuition even during the shutdown, some will pay only half, and a few can’t pay at all.  The great news is we haven’t lost any students yet.
Treasurer’s Report
All were given copies of the budget and treasures report.  With the COVID-19 pandemic, our church qualifies for the payroll assistant program.  We have applied for relief.
Treasurer’s Report Approved: The Treasurer’s Report was presented by Mitchell accepted and approved by all.
Rector Search Committee Report
Rex Angle and Sue Mitchell provided the update on the search committee.  Holy Cow, our choice for online surveys for the church, has suspended all activity due to the pandemic.  They feel and we agree that any results would be skewed by the situation of our country at this time.  It will resume once things return to the new normal.  The cost for the survey will be around $880.00 for a church the size of ours, ranging from 150-500 in attendance.
Father Ron is working on a survey that can be sent to the congregation regarding worship and how it will look like moving forward.
Angle is going to commission a drone to take aerial pictures of the church assets and grounds to add to our profile.
May 17th is the next scheduled virtual meeting of the committee.
Sue Mitchell brought us up to date on a tool called CAT (congregation assessment tool), she will bring more info in a future meeting.
Stewardship committee:
This is on hold for now.  New names are available to be added to committee when the pandemic is over.  Becky and Linda will meet soon to make sure this stays on task.
Junior Warden update:
Dick Seeber is continuing to do small tasks in the church while we are closed, recently he replaced the light covers.  The Boy Scout Eagle project is completed.  The Fence around the trash bin looks amazing.  Father Ron signed off on the task as completed for the Scouts.
The outdoor cross has been moved and the direction of the labyrinth has been corrected.
Christopher DeClerk’s son would like to do some landscaping around the labyrinth and wanted to know if the church has some funds to assist and we all agreed we did.  Christopher recently lost his job in California and the family will no longer be moving.  We all agreed we would like to ask him to resume his duties on the vestry and fill one of the vacant seats.  Father Ron will talk to him.
Senior Warden update:
The food pantry is in need of peanut butter and cereal donations.  Many members of the vestry offered donations and will work with Haynes for pickup.
Deacon update:
Ayo thanked everyone for the hard work on phone calls and praying for the congregation.  Paula Jefferson has received great feedback on the efforts.
Interim Rector’s Report
The Very Rev. Pogue assured the vestry that he will be staying here until we find a new fill time rector regardless of how long it takes.
Chuck Ambrose is continuing to come up with new ideas on how we can improve and take our online worship services to the next level.
The first congregation wide zoom meeting so we can catch up on one another is happening this Sunday at 11 a.m.
Father Ron reported the many ways the church is going forward in the pandemic.

  • The prayer ministry is continuing, HEB hospital, our church is praying for them on Thursdays.
  • Helping Hands, lots of people are offering to assist those in need. So far no major needs have been presented.
  • Liza is continuing church online for the smaller children and Hayleigh is continuing to reach out to the youth although she is not getting much reception from the kids or parents.
  • Anika is continuing to work on the update of the website
  • SOS is having zoom meetings and it is going well
  • The prayer shall ministry is still going
  • Christian formation and Pastoral care are on task
  • Paula Jefferson has been recommended as a candidate to be ordained.
  • The evangelical committee met and Ron Hitchcock wrote a letter regarding how others are sharing the online services.
  • Jo Henry our new music minister leased an apartment in Dallas and is due to start Mid May-Early June after his contract with Grambling University is complete.
  • We are starting to record music and sharing it on the churches FaceBook page.

Father Ron discovered that our church is not incorporated.  We need to move forward on this.  Bess motioned to proceed, and DJ Mitchell seconded.  Father Ron will check with the Bishops office to make sure this can move forward during the lawsuit.
Being incorporated helps with grants.  All of the Vestry approved this process.
Adjournment and Closing Prayer:
The Meeting was adjourned with prayer by The Vey Rev. Pogue at 12:35 p.m. 
NEXT REGULAR VESTRY MEETING WILL BE SUNDAY, May 17, 2020 AT 12:30 PM VIRTUALLY ON ZOOM.
Respectfully submitted,
Kristy Pemberton
Clerk

Vestry Minutes March 15, 2020

by | Aug 24, 2020 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY RETREAT AND MEETING
March 15, 2020
Present:  Bob Bess, Keen Haynes, D.J. Mitchell, Kristy Pemberton, the Very Rev. Ron Pogue (Interim Rector), Becky Snell, Chris Mullaney, Julie Sutton.
Guest:  Sue Mitchell
Absent:  Bob Garrity, Linda Seeber and Ben Taylor
Such meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, March 15, 2020, via Zoom meeting during the COVID-19 Pandemic at approximately 12:30 p.m.
The minutes from the February 29th meeting and the financial report were approved.  Motion by Bess and seconded by Mullaney
The following topics were discussed:

  • Sue Mitchell provided an update on the Search Committee, they are scheduled to meet via Zoom on Sunday, March 21st at 9:00 a.m.

Stewardship:

  • Snell provided information that they will begin contacting potential new members to join the currently standing committee members.

Junior Warden Report
Bess provided an update on the Eagle Scout ongoing cleanup.  It is still scheduled to occur even during the quarantine.   It was recommended that after the pandemic has passed that we schedule a spring cleaning even if we do it in shifts to avoid mass numbers of helpers.  Punch list items would include the blinds in the sanctuary, pews, consumables and renewables.  Anika will provide a list of cleaning items the church already has and all members of the vestry agreed that as a group we would also provide anything that the church as lacking.  Bess will handle the sign-up list.
Senior Warden Report
Haynes has nothing new to report at this time.
Interim Rector’s Report
The Very Rev. Pogue asked for an action to be decided on a new computer for the office.  Liza and Haleigh are having to share a really old one.  Father Ron will check the budget for this, Mitchell said there is room in the budget for one new computer.  After much discuss, we all agreed to follow the direction of Father Ron, All approved.
Father Ron explained that no intinction will continue for the foreseeable future,
The Easter offering letter will go out next week.
Father Ron suggested that as Vestry members we begin reaching out to members of the congregation to check on them and see if there is any immediate needs.  We will keep a running list of how we can help as a group.
An update on the commissions, most groups have not met due to the crisis, but we will keep tabs on them and follow up.
We will need to vote on the parochial report, Father Ron will send it out via email this evening.
Pemberton suggested we continue to emphasize online giving during this pandemic.
Adjournment and Closing Prayer:
The Meeting was adjourned with prayer by The Vey Rev. Pogue at 3:00 p.m.
NEXT REGULAR VESTRY MEETING SUNDAY, APRIL 19, 2020 AT 12:30 PM, ONCE AGAIN VIA ZOOM.
Respectfully submitted,
Kristy Pemberton
Clerk

Vestry Minutes February 28-29, 2020

by | Aug 24, 2020 | Vestry Updates

St. MARTIN-IN-THE-FIELDS VESTRY RETREAT AND MEETING
February 28-29, 2020
Present Friday Night:  Bob Bess, Keen Haynes, Bob Garrity, D.J. Mitchell, Ben Taylor, Kristy Pemberton, the Very Rev. Ron Pogue (Interim Rector), Linda Seeber, Becky Snell, Chris Mullaney, Julie Sutton
Present Saturday:  All of the above, minus Chris Mullaney.
A copy of our vestry retreat agenda is in the binders provided by the staff.  Our vestry meeting immediately followed the retreat.  Such meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Saturday, February 29, 2020, in the Small Parish Hall at approximately 12:30 p.m.
The treasures report was covered in summary during the retreat and was not part of the official vestry meeting.
The following topics were discussed:
Review schedules for VPIC, Coffee Hour, & Vestry Luncheons

  • All vacant schedules were filled for VPIC assignments and Snell will distribute via email
  • The coffee our was discussed with regards to the schedule being set through June, all slots are presently filled.
  • Vestry Luncheon assignments are as follows
    • March, Pemberton
    • April, Haynes
    • May, Snell
    • June, Sutton
    • July, Pemberton for Garrity
    • August, Bess
    • September, Taylor
    • October, Seeber
    • November, Mitchell
    • December, Mullaney

Update on Endowment.

  • Haynes, Mitchell and Pemberton will be the team that will work on this. Father Ron has given Pemberton materials from the Diocese that will assist us.  Pemberton will pass that email information to Haynes and Mitchell.

 
Update on Safe Church Training & Background Checks

  • Anyone that still needs to get safe training, must do so immediately, if you are unsure if your previous training has expired needs to see Anika.

Update on Staff

  • Nothing new to report, Haleigh and Anika assisted in making our binders and we thank you!

Update on Safety Plan

  • Pemberton reported that Kelly Lincoln is going to reach out to the Southlake Police department to see about training for Active shooter as well as emergency responses.

Junior Warden Report
New lights have been installed on the signs in front of the church as well as flood lights on the parish hall.  There is still much work to be done including lights in the parking lot that have burned out.  Bess will get someone with a lift to assist in changing those.  Fans in the small perish hall are no longer working.  The all are welcome sign has been moved to the front of the church and visible from Pearson.  Dick Seeber will be provided a church credit card for expenses relating to repairs.
Bess has proposed a new sign as a future improvement for advertising upcoming events.  He also wants to get keys to any vestry member that does not have them.
Senior Warden Report
Mardi Gras had an excellent turn out.  Haynes has requested that when emails go out asking for volunteers or vestry subs that we all reply all so we know who is helping.
Interim Rector’s Report
The Very Rev. Pogue asked for an action to be decided on the Easter Offering, he would like it to go towards the youth.   Bess moved and was seconded by Pemberton.  All approved.
The search committee will be sworn in on March 22nd.  It was suggested that the Vestry reach out to all committee members and their families during the search process, it is very time consuming and taxing on everyone.  We all agreed and suggested meals from time to time.
The website was discussed, it is currently being updated by Anika and Amy and will be updated soon to show a page with the Rector search and updates including the flow charts.  Lesli Schultz is helping with training on web design.
The door next to the entry needs to be updated ASAP.
Adjournment and Closing Prayer:
The Meeting was adjourned with prayer by The Vey Rev. Pogue at 3:00 p.m.
NEXT REGULAR VESTRY MEETING SUNDAY, MARCH 15, 2020 AT 12:30 PM.
Respectfully submitted,
Kristy Pemberton
Clerk