Vestry minutes – February 17, 2013 meeting

by Anika Rinker | Mar 25, 2013 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING MINUTES
February 17, 2013
Present: Bob Bess, Annette Duff, Aubrey Hardman, Pat Hollifield, DJ Mitchell, Joe Panther, Linda Seeber, Becky Snell, Joel Walker, Jim Wilson; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present:  Steve Anderson, Gary Grant.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, February 17, 2013, at 12:30 PM in the East Parish Hall. The Rector opened the meeting with prayer and a meditation on the introduction in the Vestry Resource Guide by the Presiding Bishop.
 
Seating of New Vestry Members
The Rector announced that he has received the resignations of Richard Cabes and Brian West for personal reasons. He reminded Vestry members that the practice of St-Martin-in-the-Fields in such cases is to replace the resigning members with those persons who received the next number of votes in the most recent Parish Annual Meeting. Both Pat Hollifield and Joel Walker have agreed to serve. By general consent Pat Hollifield will serve the 3 year term of Richard Cabes, and Joel Walker will fill the remaining two years of Brian West’s term.
 
Festival in the Fields
Dick Seeber reviewed the expenses and income for Festival in the Fields 2012 (See attached.). A request was made to the Finance Committee for $2000 “seed money” for a Festival in 2013, but the Committee was unable to provide funding. DJ Mitchell moved the Vestry endorse Festival in the Fields for 2013 and advance Festival in the Fields $2000, in hopes we get it back. The motion was seconded and carried.
 
Communication Card Procedures
Flo Lowery distributed revised instructions for handling the communication cards (formerly known as visitor cards) after services. She thanked all those who handle the cards. She will have a copy of the instructions available with the supplies for counting money. She will also be emailing them to all Vestry, ushers and others who might be handling the cards after services.
 
Website Improvement
Susan Kleinwechter provided information on the history and growth of our current website and the procedures necessary to change to a new website as she and Gil propose. The changeover will take about 2 months from beginning to completion. The Senior Warden announced that money is already set aside in the budget for the website, and the expected cost of the change is less than funds budgeted, so additional funding is not needed. After the changeover the Vestry will want to monitor feedback on a regular basis to ensure the website is doing the job needed.
 
Christian Education
Corrie Cabes, CE director, introduced herself to new Vestry members, remarking she is the “go-to” person for Christian Education for children and adults. Her complete report is attached and made a part of these minutes.
 
Treasurer’s Report
The treasurer announced she will be giving the “owners” of line items in the budget financial reports on their area of responsibility on a monthly basis. She will be providing to Michele the monthly comparison of pledge income budgeted to pledge income received for the period for inclusion in the bulletin.
She reviewed the Treasurer’s Report for January. (See attached.) DJ Mitchell moved the Vestry accept the Treasurer’s Report as presented. The motion was seconded and carried.
 
Parochial Associate’s Report
The Parochial Associate reported that the Drive Through Ashes on Ash Wednesday was very successful. 41 people came to receive the imposition of ashes in that manner. She requested that if anyone heard any negative comments, they refer the individuals to her directly.
Bishop High has his staff meetings on Thursdays, so the Thursday Holy Eucharist service is being discontinued. During lent she will be doing a book study on Tuesdays, followed by a Eucharist. Friday evenings will have soup supper, Stations of the Cross and a study focused on how to practice religion in the home.
The diocesan court case is still at the Texas Supreme Court level. Their decision, however they rule, will go back to Judge Chupp.
The planned Event for the Youth of Province 7 will be held at University of Dallas July 8-13.
Clergy of the diocese have decided a diocesan middle school event is needed in Summer 2013, patterned after the provincial event.
Rector’s Report
The Rector announced he has appointed the following committees for the coming year:
Finance: Jack Bailey, chair; Bob Bess; Aubrey Hardman, Paula Jefferson and Treasurer Diana Panther. Stewardship: Aubrey Hardman, chair. (Hardman will no longer be working on the website committee.) Building Security: Pat Hollifield, chair.
Radical Hospitality:  Flo Lowery, chair.
Mission and Outreach: Joy Malmgren, chair; Ron Hitchcock, Linda Seeber, and Becky Snell. The Rector is continuing all the work necessary in his personal life to get ready for retirement.
 
Senior Warden’s Report
The Senior Warden shared some of his intentions during the transition time ahead. He wants everyone to feel that he is approachable and that the Vestry all pulls together. He hopes to be the leader the Vestry needs. He suggested Vestry members read especially the section of the Vestry Resource Guide that deals with transitioning to a new Rector. He expects the Search Committee will be larger than some may expect, and that the process will take longer than many expect. He will meet with Bishop High the afternoon of Thursday, February 21. He will have more information after that meeting.
 
Building Security Update
Pat Hollifield reviewed some of the facts that have come to light as he continues investigation to determine our needs for building security monitoring. There is general agreement that all entrances need to be monitored.
 
Sound System Update
Jim Wilson asked that everyone making announcements or acting as VPiC use the microphone when speaking to the congregation. The system continues to be “tweaked” as needed.
 
The Rector encouraged all Vestry members to attend the Diocesan Leadership Conference March 2 at St Luke’s in the Meadow 9 – 3:30.
 
The meeting adjourned at 2:26 PM with prayer by Linda Seeber.
 
Respectfully submitted,
Glenda Morehead
Clerk
 
NEXT REGULAR VESTRY MEETING SUNDAY, MARCH 17, 2013, 12:30 PM, EAST PARISH HALL. LUNCH – JOE PANTHER; CLOSING PRAYER – GARY GRANT.
 
 
Vestry Report for February Big Thanks!
 
-Thanks to the Vestry for your support of Christian Education this past Fall. I am anticipating a busy Spring and your continued participation and support is VITAL to the parish. You are the leadership of the church and when you actively participate in Christian Education, an important message is sent. Your involvement tells each person that walks through our doors that they are important and that their own personal journey of faith is something we are deeply committed to nurturing.
 
How YOU can Help-
-Christian Education does not end when we reach adulthood. Adult Sunday School, “Living the Liturgy,” which digs deeper at the lectionary needs your help! Annette Meyer and Lisa Neilson have been leading a marvelous discussion on Sundays in the Chapel from 9:45am-10:15am. This class will take a break during Lent but will start up again after Easter with a big campaign for the Spring.
 
I am asking for your support to get this class the spotlight it needs to reach adults in the parish. Stop in on Sundays and see what this class is all about. Then TALK about it. Plug it to the parish when you are the Vestry person in charge. I want Adult Ed to be HUGE at St. Martins! This class will move to the West Parish Hall this Spring for more visibility.
 
Spring Program Highlights— Soup, Study and Stations
-Friday Nights in Lent are going to be very busy at St. Martin’s. We will start with a light soup dinner at 6pm in the West Parish Hall. From 6:30pm-7:30pm, classes for adults and children/youth will be offered. Mother Amy Haynie will host a book study on Sabbath in the Suburbs, a call to reclaim holy time for busy families. Lego Mentors Sarah Pannell and Jacob Tiemann will host “Lego Bible Stories: Building the Bible Brick-by-Brick” based on The Brick Bible. The evening will end with Stations of the Cross in the Sanctuary. I would like to see Vestry members each week, greeting everyone and participating in the classes. Want to bake bread? See me.
 
Confirmation
-Taking a different approach to Adult Confirmation and Youth Confirmation. Both classes will offer retreat formats. Youth Confirmation will be led by Mother Amy Haynie and Corrie Cabes at Trinity Episcopal Church in Fort Worth. Adult Confirmation will be held by Mother Lauren Gough.
Lenten Project- AWAKE MY SOUL
We are joining forces with St. Elisabeth’s in Fort Worth to help a family in need. A weekly parish challenge will be issued to donate items ranging from canned goods to school supplies. We will walk a prayerful journey, led by Deacon Henry Penner. This would be a great opportunity for the Vestry to support. Talk to Deacon Penner or Corrie Cabes for more information.
 
 
Fine Arts
On May 18th, a fine arts gallery will be held at St. Elisabeth’s. This gallery, reflecting on the liturgical calendar will draw artists and musicians from across the diocese. Deacon Tracie Middleton (St. Stephen’s), Deacon Cindy Ruiz (St. Elisabeth’s) and Corrie Cabes are leading this project with the help of Susan Kleinwechter and the diocesan communications team.
 
Looking Ahead –
Vacation Bible School, our largest outreach ministry will be held June 24-28th.
EFM-Education For Ministry, through the Seminary of the South is coming to St. Martin’s this Fall

Vestry minutes – December 12, 2012 meeting

by Anika Rinker | Jan 31, 2013 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
December 12, 2012
Present: Steve Anderson, Jack Bailey, Bob Bess, Gary Grant, Aubrey Hardman, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Becky Snell, Jami Taylor, Brian West; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk; Diana Panther, Treasurer; Lisa Neilson, Finance Committee Chair.
Not present:  Jim Reynolds, Rector.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, December 16, 2012, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Parochial Associate. In the absence of the Rector, due to a family emergency, the Senior Warden chaired the meeting.
Minutes of the November 18, 2012, meeting were approved as distributed.
Christian Education Report – Corrie Cabes
 
The written report of Corrie Cabes, CE Director, is attached and made a part of these minutes.
 
Treasurer’s Report
The Treasurer reviewed the monthly financial reports. (See attached.) Bob Bess moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
 
Parochial Associate’s Report
The Parochial Associate announced that those involved in leadership roles in worship will meet January 20 to plan the calendar through Lent, Easter and Pentecost On Fridays there will be a study of the Bible in chronological order (the order in which the books were actually written, not the order in which they appear in our Bible.
There will be observances of February 7 as the 4th anniversary of the reorganizational meeting of the Episcopal Diocese of Fort Worth.
 
Senior Warden’s Report
The Senior Warden announced that it has been confirmed that St-Martin-in-the-Fields is entitled to 6 diocesan delegates. The following six members of St. Martin are nominees for diocesan delegates: Phyllis Bess , Richard Cabes, Sue Mitchell, Lisa Neilson, Becky Snell, Joel Walker.
Funds have been budgeted for the necessary hotel rooms for delegates for diocesan convention.
 
Junior Warden’s Report
 
The Jr Warden announced plans for a “Grubby Sunday.” Grubby Sunday is a day each year when members of St-Martin-in-the-Fields “spruce up” the church for Spring. Grubby Sunday 2013 will take place March 3.
He reported that funds for moving the pipes in the Memorial Garden came from the same gift that paid for the Memorial Garden fence. He spoke with the donor, who approved the funds usage.
Linda Seeber provided an update on the carpet installation in the office area of the main building. The work will be done Thursday, January 3. If for any reason the work cannot be completed on that day, it will be finished on Friday, January 4.
 
Resolutions re Clergy Housing
Bob Bess moved the following resolutions be adopted:

Whereas the Reverend Amy Haynie, an ordained minister, is employed to serve St.-Martin-in-the-Fields Episcopal Church as an Assistant Clergy; and
Whereas St. Martin-in-the-Fields Episcopal Church does not provide a residence for its appointed ministers:
It is hereby resolved that the compensation to be paid to the Rev. Amy Haynie for the calendar year 2013, and subsequent years unless amended, shall include an annual payment of $40,000.00, which is designated as housing allowance, within the meaning of the term as used in Section 107 of the Internal Revenue Code of 1986.
Whereas the Reverend James Reynolds, an ordained minister, is employed to serve St.-Martin-in-the-Fields Episcopal Church as Rector; and
Whereas St. Martin-in-the-Fields Episcopal Church does not provide a residence for its appointed minister:
It is hereby resolved that the compensation to be paid to the Rev. James Reynolds for the calendar year 2013, and subsequent years unless amended, shall include an annual payment of $36,000.00, which is designated as housing allowance, within the meaning of the term as used in Section 107 of the Internal Revenue Code of 1986.

The motion was seconded and carried
 
Budget Consideration
Lisa Neilson, Chair of the Finance Committee, reviewed the processes by the committee in determining their recommendation for the budget for 2013. (See attached report and budget.) Neilson moved the budget as prepared by the Finance Committee be approved by the Vestry. The motion being proposed by the committee needed no second. The Treasurer distributed the budget and answered questions from Vestry members. The motion by the committee carried with 11 favorable votes, Gary Grant abstaining.
 
The meeting adjourned at 1:45 PM with prayer by Jack Bailey.
 
Respectfully submitted,
Glenda Morehead
Clerk
 
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, FEBRUARY 17, 12:30 PM, EAST PARISH HALL.
 
 
Vestry Report for January 2013 Christian Education News and Highlights
Sunday School
-Epiphany Pageant, Directed by Patricia Pannell –Jan.6th @10:30am Service -Sunday School for Children and Adults-Resumes Jan. 13th
Weekday Christian Education
-New Friday morning class offers participants a chance to read the entire bible in a year! Led by Mother Amy Haynie
-SOS resumes on Monday, Jan. 14..new book TBA!
-Twice Weekly Children’s Chapel Services held in the Sanctuary on Wednesday and Thursday at 9:30am! All Welcome! Children’s Liturgy and Christian Music/Movement.
 
Special Events-
Lenten “Fridays in the Fields” -Soup and Bread Served
-Adult Ed.-“Sabbath in the Suburbs”—A Family’s Experiment with Holy Time”
-Adult Ed.-“Unabashedly Episcopalian”-(Tentative) “A call to Episcopalians to wake up to the church’s unique gifts and story, and equips them to share that witness in the neighborhoods and out in the world.”
-Youth/Children Ed.-“Constructing the Gospel”—Teen “Creators” and Adult Volunteers will lead children in bringing the Gospel to life with marshmallow peep dioramas and Lego scenes. -Childcare for 3 and under provided.
-Each Evening Ends with Parish Family Stations of the Cross
 
Diocesan Wide Artist Reception
-Interest Meeting to be held on January 20th after the 10:30 service in the Godly Play Room.
 
Safeguarding God’s Children
-Diocesan Wide Godly Play Training (tentative) in February—date TBA
 
Thanks for your continued support of the Christian Education programming at St. Martins!—Corrie Cabes

Vestry minutes – November 18, 2012 meeting

by Anika Rinker | Dec 27, 2012 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING

November 18, 2012

Present:   Steve Anderson, Jack Bailey, Aubrey Hardman, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Becky Snell, Jami Taylor Brian West; Jim Reynolds, Rector; Glenda Morehead, Clerk; Diana Panther, Treasurer.
Not present:  Bob Bess, Gary Grant; Amy Haynie, Parochial Associate.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, November 18, 2012, at 12:30 PM in the East Parish Hall.  The meeting opened with prayer by the Rector.
 
Remarks by Deacon
The Rector introduced the Rev Henry Penner, who was ordained to the permanent diaconate on November 2.  The Deacon reminded Vestry members that St-Martin-in-the-Fields has been his church home for over 20 years.  He praised the Vestry, saying they all do a wonderful job representing the parish.  He thanked everyone for all their prayers, support and help during his long journey to the diaconate.
Minutes of the October 21, 2012, meeting were approved as distributed.
 
Christian Education Report
Corrie Cabes, Director of CE, was not available, but her written report is attached and made a part of these minutes.  The Rector stated that great strides have been made in the Academy chapel due to Corrie’s work..  Chapel is held each Wednesday and Thursday at 9:30 AM, and Vestry members are invited to attend this service for the children.  On December 6 St. Nicholas will be visiting during chapel.
 
Diocesan Information
Joel Walker announced that Henry Penner’s ordination to the diaconate at diocesan convention was a unique event.  St-Martin-in-the-Fields was well represented among those attending.  On December 21 at 7PM Jordan Haynie will be ordained to the transitional diaconate in St-Martin-in-the-Fields.  In mid December the Commission on Ministry will be sitting down with Bishop High, the new provisional bishop, to begin to learn his thoughts on ordination.
 
Security of Property
Pat Hollifield gave particulars on the security camera systems he has investigated so far.  Vestry members with information on sources and equipment were asked to provide them to Hollifield to assist him, as he continues his work.
 
Stewardship
In the absence of Bob Bess, chair, Glenda Morehead provided the following update:
We now have 97 cards returned.  There are 90 pledges with a total of $264,600. (One of the pledges is from someone who lives here only a part of the year, and theirs always spans over into the next year.) When you add the part that will be paid in 2014, the total pledged is $264900.)  There are 20 new pledgers.  Follow up continues.
The Rector stated he needs a volunteer to head Stewardship in 2013.  He intends to have a Stewardship chair in place by the Parish Annual Meeting.
Mission and Outreach
Joy Malmgren, chair of the Committee, reiterated the plans for St. Martin’s Angel Tree to provide gifts for children at a charter school.
She would like to have a special collection to be sent to St. Mark’s-in-the-Bowery, an Episcopal church in one of the areas hardest hit by Storm Sandy.  They are working to provide help to people in need.  She plans to add $250 of budgeted funds to those collected.
 
Nominating Committee
The Senior Warden, chair of the committee, reported that 6 people have agreed to run for Vestry so far:  Pat Hollifield (who is currently completing a partial term), Richard Cabes, Annette Duff, DJ Mitchell, Joel Walker and Jim Wilson.  All have been asked to provide autobiographies as soon as possible.  He asked that anyone who knows of anyone who would like to run get the information to the Rector or any member of the Nominating Committee.  He has asked Becky Snell to help him and the committee choose nominees for Delegate to Convention.  Those serving as delegates are committing to attend all Deanery meetings in addition to their attendance at diocesan convention.  Plans were made to announce the invitation to run for Vestry or Delegate in church services.  The Senior Warden will make the committee’s final report at the December meeting.
 
Treasurer’s Report
The Treasurer announced that the Finance Committee will be meeting on December 1 to prepare the budget for Vestry consideration at the December meeting.  After approval by the Vestry the budget is shared with the parish at the Parish Annual Meeting.
The Treasurer reviewed the monthly financial reports.  (See attached.)  Aubrey Hardman moved the treasurer’s report be accepted as presented.  The motion was seconded and carried.
 
Rector’s Report
The Rector announced that he met yesterday with the Altar Guild.  In the meeting they discussed the 9 services that will take place in 6 days at St-Martin-in-the-Fields during December.  Thursday the 20^th 7 PM will be the Blue Christmas gathering.  Friday the 21^st
7 PM is the ordination of Jordan Haynie. The weekend of 22-23 are the services of Advent 4, with Greening of the Church following, Monday the 24^th are the 3 Christmas Eve services, Tuesday the 25^th 10 AM is the Christmas Holy Eucharist.  The church office will be closed from then through January 1.  The Rector will be available if needed for emergencies.
The Rector, his mother and his wife will be leaving next Friday for DisneyWorld.  They will be returning the following Thursday.
On behalf of his mother, Jan, he expressed profound gratitude to Linda Seeber and all the Helping Hands Ministry for their help, their chauffeuring, and their assistance during her recent treatments.
On April 9, 2013, he, his wife and his mother will be gone for 2 weeks.  They will be going to Europe, mainly to Germany, where he and his mother lived while his father was stationed there.  This will be his wife, Linda’s, first trip to Germany.
 
Senior Warden’s Report
The Senior Warden announced that he is checking into an upgrade of the sound system in the sanctuary.  He has bids from all the vendors he has worked with and will be forwarding the information to Jim Wilson, our resident sound system expert.  Funds for the redone sound system will not come from the Operating Fund but from special gifts made to the Memorial Fund.
 
Junior Warden’s Report
The Jr Warden announced that Linda Seeber has gotten estimates for carpeting of the hall outside the Rector’s office and the area comprising the Parish Administrator and Parochial Associate offices.  The cost quoted of commercial carpet is $2275 for carpet squares $3400.  The cost would come from capital funds.  Vestry consensus is to go with Seeber’s recommendation of the carpet.  Jami Taylor moved the project be changed to include carpeting the Rector’s office and the Chapel with commercial carpet also at a total project cost not to exceed $6000, cost to come from capital funds.  The motion was seconded and carried.
 
Announcements
Becky Snell announced that on Tuesday the slab will be poured for the first multipurpose area being built by scouts (15’x30’).  The boys are putting up the framework today.  The pour will be cancelled if the weather is inclement.
The Parish Annual Meeting lunch this year will be a Pot Luck.
The responsibility for the Vestry lunch each month will be added to the agenda beginning with the new Vestry in 2013.
 
The meeting adjourned at 2:15 PM with prayer by Joy Malmgren.
 
Please note:  Next regular vestry meeting Sunday, december 16, 12:30 PM, East parish Hall.
 
Respectfully submitted,
Glenda Morehead
Clerk
 
Christian Education Report
November 2012
Christian Education News:
We have lots of exciting events going on in Christian Education!
Wrap Up of Fall Events—WNL was a great success with 40-50 people participating for 6 weeks.  It was a great time to gather around a good meal, classes for all and EYC-led compline. Thanks go especially to Becky Snell and the Vestry for a GRAND FINALE of grillin’ and cookin’ and cleanin’ up after WNL!
-Advent Festival Dec. 2^nd
 –hot cocoa, caroling, cookies, “green” an advent wreath, decorate an ornament and create a manger scene (crèche’).
I am seeking favorite family cookie recipes for this event.  Looking for the Vestry and parish family to bake cookies and give out copies of the recipes to share with everyone.  Please email me if you can do this!
St. Nicholas Chapel Service, Dec. 9^th
St. Nicholas will make a guest appearance at the Preschool and Academy for a very special Chapel Service.  Children’s shoes will line the halls and await goodies to be delivered by St. Nick!  Preschool Chapel is held bi-weekly with music, liturgy and I am proud to say that the children have memorized the Lord’s Prayer! This is an amazing outreach ministry to the over 80 children and families enrolled in the preschool.  Drop in Wednesday and Thursday at 9:30am in the sanctuary and join in the fun!
Elves Feast Dec.24^th
After the 5pm Family Service-
This fun event features goodies and a visit from good ole’ St. Nick!
Epiphany Pageant Jan 6^th
Under the direction of Patricia Pannell, the story of Christ’s birth is brought to life with all the children of St. Martin’s participating!
Questions/comments? Contact Corrie Cabes christianed@stmartinthefields.org

Vestry minutes – October 21, 2012 meeting

by Anika Rinker | Dec 20, 2012 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
October 21, 2012

 
 
 
Vestry  Report  for  the  Month  of  October
Christian  Ed.  Highlights-
WNL—Kicked off Oct. 3—Great Success! Avg 45-50 people in attendance weekly. -Dinner and classes for adults, kids and teens.
-Teens have led compline and music at the end of each WNL. I appreciate the Vestry agreeing to cook for the last WNL. It has been wonderful to see Vestry members supporting me weekly with attending WNL and I look forward to finishing Fall WNL with my Vestry Chefs!
Twice Weekly Chapel– It’s been great to be a part of the “Chapel Team” for the Preschool Academy with Fr. Jim and Mother Amy. We’ve included even the youngest classes for Chapel. Recently we had a stuffed animal blessing for St. Francis day. Each week we hold Chapel services for 70-80 children.
Adult Sunday School began Oct.14th! 9:45am-10:15am in the Library with Annette Mayer. This class is based on the weekly revised common lectionary!
-Lots  of  interest  about  this  new  offering!
Let’s  Build  Community!   Trunk or Treat!! Sunday, Oct. 28th
Petrifying Parking Lot Coffee Hour—Looking for participants to bring decorated cars and hand out candy out of their car trunks. Costumes strongly encouraged!!! -Bounce Houses! Trunk or Treating! What fun!
 
 
Christian  Education  Report
November 2012 Vestry
Christian  Education  News:
We have lots of exciting events going on in Christian Education! Wrap Up of Fall Events—WNL was a great success with 40-50 people participating for 6 weeks. It was a great time to gather around a good meal, classes for all and EYC-led compline. Thanks go especially to Becky Snell and the Vestry for a GRAND FINALE of grillin’ and cookin’ and cleanin’ up after WNL!
Advent  Festival  Dec.  2nd
–hot cocoa, caroling, cookies, “green” an advent wreath, decorate an ornament and create a manger scene (crèche’).
I am seeking favorite family cookie recipes for this event. Looking for the Vestry and parish family to bake cookies and give out copies of the recipes to share with everyone. Please email me if you can do this!
St.  Nicholas  Chapel  Service,  Dec.  9th
St. Nicholas will make a guest appearance at the Preschool and Academy for a very special Chapel Service. Children’s shoes will line the halls and await goodies to be delivered by St. Nick! Preschool Chapel is held bi-weekly with music, liturgy and I am proud to say that the children have memorized the Lord’s Prayer! This is an amazing outreach ministry to the over 80 children and families enrolled in the preschool. Drop in Wednesday and Thursday at 9:30am in the sanctuary and join in the fun!
Elves  Feast Dec.24th
After  the  5pm  Family  Service-
This  fun  event  features  goodies  and  a  visit  from  good  ole’  St.  Nick!
Epiphany Pageant Jan  6th
Under the direction of Patricia Pannell, the story of Christ’s birth is brought to life with all the children of St. Martin’s participating!
 
Questions/comments? Contact Corrie Cabes christianed@stmartinthefields.org

Vestry minutes – September 16, 2012 meeting

by Anika Rinker | Oct 27, 2012 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
September 16, 2012
 
Present: Steve Anderson, Jack Bailey, Bob Bess, Gary Grant, Aubrey Hardman, Pat Hollifield, Joy Malmgren, Joe Panther, Linda Seeber, Jami Taylor, Brian West; Jim Reynolds, Rector; Amy Haynie, Parochial Associate; Glenda Morehead, Clerk,. Diana Panther, Treasurer.
Not Present:    Becky Snell.
 
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, September 16, 2012, at 12:30 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
Minutes of the August 19, 2012, meeting were approved as distributed.
 
Christian Education
 
Corrie Cabes, Director, reported on CE activities. Her report is attached and made a part of these minutes.
 
Diocesan Information
Joel Walker announced that on Thursday at 6 PM Carlye Hughes will be installed as the new Rector of Trinity. 2 women of the Diocese will be priested in the fall.
The Rector reported that The Rt Rev Rayford High will be instituted as the next provisional Bishop of the Diocese of Fort Worth on November 3 at Diocesan Convention. He reminded all those attending Convention to register on the diocesan website.
 
Festival-the-Fields
 
Dick Seeber showed the postcard invitation that will be sent to 2800 households prior to the event. Signs are up. Everything is coming together. Tee shirts have been purchased for the day: green for all festival staff and black for the clergy. 33 vendors have signed up so far. The event will be patrolled by off-duty policemen for the entire day. Firemen will be present in the morning. Businesses south of the church are being asked to allow participants to park in their lots to provide overflow parking. Sprinkler heads will all be marked to ensure their safety. Joe Panther who will be in charge of food asked that anyone who has not volunteered in other areas contact him. There are no provisions for a “rain out.”
 
Stewardship
Bob Bess announced that the first Stewardship Reflection is on the website and in this week’s bulletin. 14 reflections are ready for use throughout the campaign. The celebration of completion will take place November 11. He stated that the campaign is on track because of all the people involved in the work. During the month of October short sermons at all services will be followed by lay members speaking on stewardship. Joy Malmgren announced plans for a parish-wide meeting to be held October 14, noon to 4:30 PM with a light lunch provided. The focus of the meeting will be visioning for the future of St-Martin-in-the-Fields. Who are we? Where did we come from? Where are we going? Rob Karvo will be facilitator for the meeting.
 
Establishment of Endowment
Gary Grant stated that an endowment fund can be set up only after funds for it are received, not before. Consensus of the Finance Committee is to have any St-Martin-in-the-Fields Endowment Fund administered through the endowment fund of the Episcopal Church. Sense of the Vestry is that Grant should move forward on plans for education of the congregation and preparations for an Endowment Fund to be launched at St-Martin’s Annual Meeting 2013.
 
Parochial Associate’s Report
The Parochial Associate reported the following:
She is currently working on the ordination and liturgy for diocesan convention.
She is still working on establishing a relationship with an elementary school in our area. She and the school’s administrators are currently “trading phone messages.”
The Diocese of Fort Worth is working on redistributing the deaneries. She is heading the effort. She asked that anyone having input on composition and efforts of deaneries contact her.
A daytime weekday Holy Eucharist will begin this Thursday at 11:15 AM in the chapel.
Province 7 will be holding a youth event in our area, hosted by the youth of the Diocese. The kids want to host the event through Diocesan EYC. The date will be either the first week or last week of July 2013. The target attendance is 200 youth.
 
Treasurer’s Report
The Treasurer announced that she had been able to get into St-Martin’s safe deposit at Liberty Bank. The property deeds were there. She has bank documents that must be signed by the Rector and Clerk. The deeds will be kept in secure files in the church office.
She reviewed the monthly financial reports. (See attached.) Bob Bess moved the treasurer’s report be accepted as presented. The motion was seconded and carried.
 
Rector’s Report
The Rector appointed the Nominating Committee for Vestry members and diocesan delegates to be elected at the Parish Annual Meeting 2013. They are: Jack Bailey – chair, Pat Hollifield, Joy Malmgren and former Senior Wardens – Lisa Neilson, Scott Pannell and DJ Mitchell. The committee is to make its report at the November meeting.
He appointed the Stewardship Committee for this year’s campaign. Bob Bess will chair the committee, members are the following: Mary Anderson, Steve Anderson, Jack Bailey, Bob Bess, Phyllis Bess, Linda Hahn, the Rev Amy Haynie, Pat Hollifield, Paula Jefferson, Gil Kleinwechter, Susan Kleinwechter, Flo Lowrey, Joy Malmgren, Don Mayer, Sue Mitchell, Lisa Neilson, Diana Panther, Joe Panther, Susan Reeves, the Rev Jim Reynolds, Linda Seeber, Becky Snell, Jami Taylor, Doug Watson, Kathy Watson.
 
Senior Warden’s Report
 
The Senior Warden distributed copies of the Letter of Agreement between St-Martin-in-the-Fields and the Rev James Reynolds which has been approved by Bishop Ohl. When signed by the Rector, Senior Warden and Bishop, each will receive official copies of the document, with the original to be filed in the secure files in the church office. He asked for any input from Vestry members regarding the Letter of Agreement no later than Friday, September 21.
 
Junior Warden
The Jr Warden had no report.
 
The meeting adjourned at 2:20 PM with prayer by Bob Bess.
 
PLEASE NOTE: NEXT REGULAR VESTRY MEETING SUNDAY, OCTOBER 20, 12:30 PM, EAST PARISH HALL.
 
 
Respectfully submitted,
Glenda Morehead
Clerk