Vestry Minutes: March 21, 2021

by Anika Rinker | Sep 24, 2021 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING, March 21, 2021

Present: All Present:  Chris Mullaney, Bob Bess, Mary Anderson, Linda Seeber, Jim McManic,  Amanda Alvarez, Melissa Kurkul, Joe Stark, Julie Sutton, Keen Haynes, Bob Garrity
Absent: DJ Mitchell
Also Present: Paula Jefferson, Sue Mitchell, Liza Goodner and Gary Wilkinson

Vestry of St. Martin-in-the-Field Episcopal Church was held Sunday, March 21, 2021 virtually via zoom meeting. The meeting was opened with prayer by the Very Rev. Ron Pogue at 12:35 p.m.

Keen Haynes made a motion to approve the Annual Meeting Minutes

Bob Bess second: Vestry voted to approve.

Minutes from the February, 2021 meeting were approved as distributed, no revisions.

Lisa Goodner:  Scout Update

• Reported that there are three potential scout projects – sidewalk to the flag pole, benches to be replaced and a possible outdoor movie screen.
• Liza requested a fundraiser for the projects. Discussion
• Bob Bess made a motion to approve a fundraiser and Chris Mullaney seconded.
• Vestry voted to approve a fundraiser.

Treasurer’s Report: Gary Wilkinson for DJ Mitchell

Treasurer’s Report Approved:

• Gary said the church is doing well and will continue to monitor the expenses.
• Monthly Spending was approximately $5,900
• Ahead on pledges

Finance Committee Report: Gary Wilkinson

• Committee reviewed all reports and the scouting report for projects
• Reported that the electric company will help with outside lighting
• Bob Bess made a motion to receive the reports and Bob Garrity seconded.
• Vestry voted to accept the treasurer’s and finance committee reports.

Rector search committee: Sue Mitchell

• Monday March 15^th was the deadline for applicants.
• Multiple candidates, ½ have passed red flag check
• Will conduct introduction interview with a 2^nd interview being more in depth.
• Mock interviews are being set p with Canon Waggoner.
• Sue reported that the committee feels very positive about the process

Endowment – St Martin’s Cloak – update:

• Discussed setting up endowment committee and a team to serve as a governing board
  • Team will be/should be comfortable speaking with people about estate planning and be able to work with the group that currently manages our funds.

Senior Warden:  Keen Haynes

• Vestry members need to complete background checks
• Executive Council Report:
  • Discussed legal challenge and need to vacate by April 9^th.
  • Name change for dioceses
  • Food Pantry and Offices will move with St. Luke’s

Junior Warden: Bob Bess and Chris Mulaney

• Locks on church and offices changed to keypads. Looking to change one door to the parish hall to a keypad.
• Parking lot lighting replaced. Continue working on all lighting
• Announced a church workday – April 11^th. 12:30 – 3:30 (tentative end time)
• Bob announced the 8 channel mixer is being replaced with a 16 channel.
• Asked for approval to donate the 8 channel mixer to Chuck Taylor for all his time he has spent helping at church.
• Julie Sutton made a motion and Linda Seeber seconded the request
• Vestry voted and approved.

Chris Mulaney:

• Chris will publish the Holy Mowers Schedule this week.

Father Pogue:

• Reminders about Vestry Person in Charge and Lunch/Closing Prayer Schedule.
• Easter and Holy Week schedule is out. No Easter Vigil
• Baptism Easter morning – new family with 2 children.
• Announced Discovery Weekend on Zoom for April 16-18^th.
• Announced Stage 1 opening – 10:30 will open with app 15% occupancy with reservations and will open the parish hall to live stream.
• Stage II – 8:00 am service and Christian Formation for all 9:15-10:15

Curate’s Report: Paula Jefferson

• Shared about her experience at the Hillsboro church and their spirit. April they hope to be in a new space.
• Discussion about restarting a new group of Human Flourishing in the fall and using the same books.
• Next Book – Speaking of Sin by Barbara B. Taylor

Adjournment and Closing Prayer at 1:45

NEXT REGULAR VESTRY MEETING WILL BE SUNDAY, APRIL 18^TH AT 12:30 PM

Vestry Minutes: February 21, 2021

by Anika Rinker | Sep 24, 2021 | Vestry Updates

ST. MARTIN-IN-THE-FIELDS VESTRY MEETING, February 21, 2021

Present: All Present
Absent: None

Also Present: Paula Jefferson, Sue Mitchell and Gary Wilkinson

Vestry of St. Martin-in-the-Field Episcopal Church was held Sunday, February 21, 2021 virtually via zoom meeting. The meeting was opened with prayer by the Very Rev. Ron Pogue at 12:30 p.m.

Consideration of Vestry Minutes from previous meetings:

Minutes from the January, 2021 meeting were approved as distributed, no revisions.

Treasurer’s Report: DJ Mitchell

All were sent copies of the drafted 2021 budget and treasures report prior to the meeting.

• We ended 2020 on a positive note with $45,000 to carry over for 2021.
• Expenses were low due to the offices closed etc.

Treasurer’s Report Approved:

All approved the reports as presented.

Finance Committee Report: Gary Wilkinson

• Equipment purchase – laptop for Administrative Assistant.
• Discussed the idea of an outside audit at some time.
• Discussion regarding the yearly in house audit and when it will be completed

Financial Report Approved

Rector search committee: Sue Mitchell

• The profile for a new rector has been released and has been put on the websites
• 2 applicants so far – Diocese needs to screen them first
• Discussion regarding interviewing schedule for the vestry
• Sue reported that the committee feels very positive about the response so far.

Endowment – St Martin’s Cloak – update:

• Discussed setting up endowment committee and a team to serve as a governing board

Senior Warden:  Keen Haynes

• Election of new officers at the Deanery meeting

Junior Warden: Bob Bess and Chris Mulaney

• Reported that he walked through the building checking pipes etc after cold snap. Everything seems to be in good condition.
• Working with Zander, the custodian, on replacing lighting
• Replacing exterior doors locks with a keypad to the office and parish hall. Looking at pricing.
• Parking lot lighting need to be replaced.

Chris Mulaney:

• reported the need for a Grounds Committee with all the people currently connected to the grounds (Scouts, Labyrinth, Holy Mowers etc)
• Discussed an outreach in the future to help people during an emergency in the community with and making plans with the current outreach ministry leader. Using our facilities if necessary to house people, etc.
• Julie Sutton, Chris Mulaney, and Mary Anderson will be on a committee to look at the need in the future.

Father Pogue:

• Discussed the litigation and Supreme Court ruling
• A meeting is planned on February 19^th regarding the ruling and he will report at the next meeting what was discussed.
• Announced Kesa Clingman will head the environmental team.
• Parochial Report was discussed referring specifically to Statement #10 regarding racial injustice and reconciliation and how it would be implemented. He will ask Christian Formation whether we could make it a priority.

Curate’s Report: Paula Jefferson

• Shared success of Human Flourishing and plans to continue

Adjournment and Closing Prayer at 1:45

The Meeting was adjourned with prayer by Chris Mulaney.

NEXT REGULAR VESTRY MEETING WILL BE SUNDAY, MARCH 21^st AT 12:30 PM