by Alan Bentrup | Apr 5, 2017 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
April 9, 2017
Present: Norma Barbier, Jim Bedell, Charles Busey, MaryBeth Butler, Linda Seeber, Linda Snow, Nancy Wieden, Kathy Wilkinson: Glenda Morehead, Clerk.
Not Present: Jack Bolerjack, Courtney Mullaney, Ike Ogbue, Joel Walker: Scot McComas, Rector.
A special meeting of the vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, April 9, 2017, in St. Martin’s chapel. The meeting was called for the purpose of voting to endorse the ordination of Annette Mayer as a priest and to sign the necessary letter to the diocese to that effect. In the absence of the rector, the meeting opened with prayer by Senior Warden Linda Snow at 12:15 PM.
Vote on Congregational Support
Jim Bedell moved the vestry vote on behalf of St. Martin-in-the-Fields Episcopal Church to support the ordination of Annette Mayer to the priesthood. Kathy Wilkinson seconded the motion, and the motion carried.
Signing of the Letter of Congregational Support
All vestry members present signed the letter of support as required by canon (2/3 of the entire vestry membership). Upon its completion the letter will be forwarded to the bishop and commission on ministry, and copies will be placed in the church’s files.
Adjournment
The meeting adjourned with prayer by the senior warden at 12:22 PM.
Respectfully submitted,
Glenda Morehead
Clerk
Next Regular Meeting April 23, 2017
- Lunch – Nancy Wieden
- Ending Prayer – Joel Walker
by Alan Bentrup | Apr 5, 2017 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
March 25, 2017
Present: Jim Bedell, Charles Busey, MaryBeth Butler, Ike Ogbue, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden, Kathy Wilkinson: Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer..
Guest: The Rev Courtland Moore, Retreat Leader.
Not Present: Jack Bolerjack, Courtney Mullaney.
A special meeting of the vestry of St. Martin-in-the-Fields Episcopal Church was held Saturday, March 25, 2017, in the home of Jim Bedell, prior to the Vestry Retreat at that location. The meeting was called for the purpose of selecting a vestry member to fill the vacant seat previously filled by Adam Jarrett, who is leaving the area. The meeting opened with prayer by the rector at 10:25 AM.
Selection of New Vestry Member
Joel Walker moved that Norma Barbier be selected to fill the vacant seat on the vestry created by the resignation of Adam Jarrett. Kathy Wilkinson seconded the motion and the motion carried. Barbier’s election will become effective upon her confirmation on April 2, and she will be seated and assume her duties at the April 23, 2017, vestry meeting.
Adjournment
The meeting was adjourned at 10:40 AM.
Respectfully submitted,
Glenda Morehead
Clerk
Next Regular Meeting April 23, 2017
- Lunch – Nancy Wieden
- Ending Prayer – Joel Walker
by Alan Bentrup | Apr 5, 2017 | Vestry Updates
MARTIN-IN-THE-FIELDS VESTRY MEETING
March 19, 2017
Present: Adam Jarrett, Jim Bedell, Jack Bolerjack, Charles Busey, MaryBeth Butler, Courtney Mullaney, Ike Ogbue, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden, Kathy Wilkinson; Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, March 19, 2017, in the East Parish Hall. The meeting opened at 12:30 PM with prayer by the Rector.
Minutes Approved
Jim Bedell moved the minutes of the February 19, 2017 meeting be approved. Kathy Wilkinson seconded the motion and the motion carried.
Treasurer’s Report
The Treasurer reviewed the February financial reports. (See attached.) Treasurer DJ Mitchell stated that this is the last vestry meeting at which he will provide no notes providing analysis of the year to date and projections for the future. Everyone who has the responsibility of a budget line should be receiving monthly statements of their budget. If they are not, they are to contact the financial manager. He assured the vestry that all expenses have the appropriate paper trail for the comfort of the vestry and for auditing purposes.
St. Martin’s Episcopal School
School Fundraiser: Plans are progressing for the school’s Bingo Night Fundraiser on April 29. Vestry members will be bringing the following beverages for the evening:
MaryBeth Butler, Joel Walker, and Jack Bolerjack will provide beer.
Courtney Mullaney and Ike Ogbue will bring red wine, and all other vestry members will bring white wine.
Extended Care Plans: Current plans are to provide extended care from 2-4 PM following the regular school hours, if it is determined to be financially viable. Courtney Mullaney will work with the school director about the possibility of more extended hours, including mornings, if there is enough of a market for that extension.
Summer Activities for Children
- Vacation Bible School will be held June 12 – 16 from 9 AM to 12 PM.
- Fever United will hold a Soccer Camp June 19 – 23 from 9 AM to 12 PM.
- Other two to three week Summer Camps are being considered for the months of July and August.
Diocesan Information
Joel Walker provided the following information from the Diocese of Fort Worth:
Racial Reconciliation Plans: The Rev Eric Law, assisted by Bill Cruz, will do the advance work to customize the program for the Diocese of Fort Worth in a half day session to be held at St. Christopher’s on April 22. Walker will be attending that advance preparation session.
Property Lawsuit Update: Although there have been statements by various entities alluding to a time frame for the settlement of the property dispute, no rulings have been made by the courts. Any information to the contrary is not accurate.
Presiding Bishop to Visit: The Most Rev. Michael Curry will visit the Episcopal Diocese of Fort Worth April 6 – April 8, 2017. Plans for activities during his visit continue to evolve. The best source for information is the diocesan website.
Grant Received for Church Planting: A grant has been received from the Episcopal Church for church planting in Parker County.
Junior Warden’s Report
Additional Handicapped Spaces Planned: St. Martin’s currently has 3 spaces for handicapped parking. It is possible to provide 5 spaces. Charles Busey moved the vestry approve the addition of two additional handicapped spaces as recommended by the striping company. Jim Bedell seconded the motion, and the motion carried.
Striping of the Parking Lot: Weather has delayed the striping of the parking lot. Jr. Warden Busey stated that it is hoped the work can be done Friday, March 24.
Soccer Fence Installation Update: The poles for the fence surrounding the fields are in place, and the cable will be put in this week.
AED Will Be Moved: Vestry consensus is that the Automated External Defibrillator needs to be moved to the church building so it will be readily available during services. Research will be done to determine the best place for it to be installed, and the jr. warden will have it moved.
Senior Warden’s Report
AED Training: Senior Warden Linda Snow stated that she has been unable to determine who needs the AED 4 hour course and when it can be held.
Food for Retreat: She distributed a list for vestry members to sign up saying what food they will be bringing to the retreat. Host Jim Bedell will provide brisket as the meat for the lunch.
Picture Directory: Vestry members are expected to help guide people through the process when they come to have photos taken for the directory. Parishioners will be signing up to schedule their photos for the next 4 weeks.
Rector’s Report
Vestry Retreat Plans: The Vestry Retreat is planned for 10 AM – 1:30 PM. The Rev Courtland Moore will lead the retreat at the home of Jim Bedell.
Written Vestry Reports: The rector asked that all who plan to report to the vestry, including those who report on a regular basis, prepare their reports in writing and send them electronically to the clerk so they can then be electronically distributed to all vestry members for them to study prior to the meeting. Written reports help speed the progress of meetings. He will ensure that the information regarding St. Martin’s School and Diocesan Information are provided in writing going forward as are the minutes, treasurer’s reports and vestry ministry liaison reports currently.
Announcements/Upcoming Events
- Vestry Retreat – March 25 10 AM – 1:30 PM
- Bishop’s Visit and Confirmations – April 2
- Ministry Liaison Reports Due to Clerk – April 19
- Ministry Liaison Reports – April 23
- St. Martin’s School Bingo Night Fundraiser – April 29 6 PM
- Vacation Bible School – June 12 – 16 9 AM – 12 PM
- Fever Soccer Camp – June 19 – 23 9 AM – 12 PM
- The meeting adjourned at 1:55 PM with prayer by Nancy Wieden.
Respectfully submitted,
Glenda Morehead
Clerk
Please note: Next regular vestry meeting Sunday, April 23, 2017, 12:30 PM, East parish Hall.
by Alan Bentrup | Apr 4, 2017 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
February 19, 2017
Present: Adam Jarrett, Jim Bedell, Jack Bolerjack, Charles Busey, MaryBeth Butler, Courtney Mullaney, Ike Ogbue, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden; Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
Add New
Not present: Kathy Wilkinson.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, February 19, 2017, in the East Parish Hall. The meeting opened at 12:34 PM with prayer by the Rector.
Minutes Approved
Jim Bedell moved the minutes of the January 15, 2017 vestry meeting be approved as distributed. Adam Jarrett seconded the motion and the motion carried.
Linda Snow moved the minutes of the January 22, 2017 vestry meeting be approved as distributed. MaryBeth Butler seconded the motion and the motion carried.
Jim Bedell moved the minutes of the January 29, 2017 vestry meeting be approved as distributed. Courtney Mullaney seconded the motion and the motion carried.
Linda Seeber moved the minutes of the January 29, 2017 Annual Meeting be approved as distributed. Jim Bedell seconded the motion and the motion carried.
Treasurer’s Report
The Treasurer reviewed the January financial reports. (See attached.) Treasurer DJ Mitchell stated that there he did not prepare any notes regarding the financials, since the focus of the notes is analysis of the year to date and projections for the future. He will resume the practice probably with the March financials. Joel Walker moved the vestry accept the financials as presented. Charles Busey seconded the motion and the motion carried.
Music for Services
The rector announced that in the recent survey conducted regarding music during services a large majority of those at each service prefers having music. The search committee for a new choir director/organist has interviewed a candidate for the position and was very impressed with the person. He plans to contact the individual later in the day to offer him the job. Since the person will provide music only on Sundays, the automated organ program will be utilized for the Saturday service.
Authorization Changes on Baird Accounts
St. Martin’s financial advisor, the Rev. Jim Hazel recommends that the senior warden be one of the persons authorized to make changes to any accounts held by Baird Associates. Joel Walker moved that Gil Kleinwechter (previous Senior Warden) be removed as a person authorized to authorize changes on the R. W. Baird account, that Linda Snow, Senior Warden, be added as a person authorized to authorize changes on the R. W. Baird account and that DJ Mitchell, Treasurer, and Susan Mitchell continue as persons authorized to make changes. Baird shall obtain authorization from at least two of these persons before making any changes. Ike Ogbue seconded the motion and the motion carried.
Parochial Report Approved
Linda Snow moved the vestry approve the Parochial Report for 2016 for forwarding to the diocese. Jim Bedell seconded the motion, and the motion carried. Canons require that the report be sent each year by March 1.
Prayer Shawl Ministry Established
Ike Ogbue moved the vestry establish a Prayer Shawl Ministry which is authorized to accept contributions to said ministry until and unless voted upon to the contrary by a future vestry. Nancy Wieden seconded the motion and the motion carried. The vestry also approved the fundraiser planned by the ministry for late Fall 2017. (See request attached.)
EYE Italian Lunch Fundraiser
Courtney Mullaney moved that the vestry approve the proposed EYE Italian Lunch Fundraiser with all monies collected to be used to fund attendance at the upcoming Episcopal Youth Event and for youth ministries of our church. Nancy Wieden seconded the motion and the motion carried.
St. Martin’s Episcopal School
The rector announced that a survey conducted recently among parents showed interest in extended care on school days – before and after school – to accommodate working parents. The extended care program is slated to begin in April or August.
Summer Activities for Children
Vacation Bible School will be held June 12 – 16 from 9 AM to 12 PM.
Fever United will hold a Soccer Camp June 19 – 23 from 9 AM to 12 PM..
Diocesan Information
Joel Walker provided the following information from the Diocese of Fort Worth:
4Saints Food Pantry: The food pantry is now open for business. The grand opening event was held on Thursday. Food is needed by the pantry as well as volunteers to fill the various jobs involved in food organizing and distribution. Current hours are Fridays only from 12 PM to 2 PM. The goal is to have enough food and volunteers to expand the hours of operation.
Presiding Bishop to Visit: The Most Rev. Michael Curry will visit the Episcopal Diocese of Fort Worth April 6 – April 8, 2017. The complete schedule for his visit is not available as yet. Church leaders, lay and clergy, are encouraged to attend all events possible.
Racial Reconciliation Training: The training will be held May 12 – 13. All church leaders, staff and vestry are to attend.
Parishes Encouraged to Appoint a Chancellor: All parishes in the diocese are strongly encouraged to have an in-house chancellor to assist in legal matters.
Junior Warden’s Report
Striping of the Parking Lot: Joel Walker moved the vestry accept the lowest bid received for the striping of the parking lot, that from Stripes Parking Lot Service, Inc., at their reduced pre-Easter discounted price. (See attached.) Jim Bedell seconded the motion and the motion carried. MaryBeth Butler, who is an officer of the company, recused herself from the discussion and vote on the matter.
Tree Trimming Update: Jr. Warden Charles Busey spoke with an expert arborist with Aspen Landscapers who advised that no trimming or pruning is needed at this time; he recommended that the subject be revisited in May or June. Busey will reconsider the subject in that time frame.
Ongoing Gutter Concerns: Busey is looking into possible options to seal the gutters to stop the continuous leaks experienced in our buildings due to the gutters.
Phone Service Provider Change: Jack Bolerjack moved the vestry approve the change in phone service provider as proposed in the analysis by the parish administrator. (See attached.) Linda Seeber seconded the motion and the motion carried.
Soccer Fence Installation: Constance Smith of Fever United has offered to have the soccer fields enclosed by a fence with Fever United to pay the entire cost. Joel Walker moved the vestry approve the installation of the fence pending approval by the necessary governing bodies with Fever United to pay all costs including any necessary licensing fees and permits. Ike Ogbue seconded the motion and the motion carried.
Senior Warden’s Report
AED Training: Senior Warden Linda Snow stated that further research is needed as to when and how training will take place.
First Aid Kits: Supplies in all first aid kits are up to date and when necessary are replenished.
Coffee Hour Service: Snow explained that one Sunday each month a vestry member is in charge of the coffee hour. The coffee hour schedule was emailed to every member of the vestry previously. She went over the instructions for set-up, serving, cleanup and money handling.
Picture Directory: Snow will direct the project of a parish pictorial directory in addition to her senior warden duties. The project will take place in May.
Rector’s Report
Ministry Liaisons: The rector reminded vestry members of their liaison assignments and outlined for them their duties in that capacity. Their first liaison reports are to be presented at the April 23 vestry meeting. Written reports are to reach the clerk by April 19 so that they can be included in the electronic packets sent out to vestry members prior to the meeting. Wardens are not assigned liaison responsibilities. The following are the liaison assignments:
Stewardship – Ike Ogbue Education – Youth – Courtney Mullaney
Worship – Jim Bedell Pastoral Care – Kathy Wilkinson
Communications – MaryBeth Butler Outreach – Nancy Wieden
Education – Adult Joel Walker Radical Hospitality – Linda Seeber
Education – Children – Adam Jarrett Facility and Property – Jack Bolerjack
Committee Appointments: The rector announced his appointment of the following committees:
Standing Committees:
Parliamentarian – Glenda Morehead; Investment Committee – DJ Mitchell, chair, Linda Snow, rector, Sue Mitchell; Finance – Rector, chair, Linda Snow, DJ Mitchell, Ike Ogbue; Stewardship – Ike Ogbue, chair and vestry liaison, Linda Snow, rector, Sol Gieser, Glenda Morehead, Outreach – Rector, temporary chair, MaryBeth Butler, Susan Kleinwechter, Joy Malmgren, Delia Schilder, Nancy Wieden, vestry liaison; Communications – Chuck Ambrose, chair, rector, communications director, MaryBeth Butler, vestry liaison, Broke Casey, Courtney Mullaney, Linda Snow.
Temporary Committees (ad hoc)
Music Search Committee – rector, chair, Jim Bedell, vestry liaison, MaryBeth Butler, Diane Draper, Sue Mitchell, Linda Snow; Youth Minister Search Committee – rector, chair, Lauri Ambrose, December Champion, Aaron DeClerk, Adam Jarrett, Courtney Mullaney, vestry liaison, 1 or 2 youth representatives.
Vote On and Letter of Support for Candidacy of Ayo Omoniyi: Canons require that a vestry vote and signing of a letter of support is required for every step in the journey toward ordination of an individual. Jim Bedell moved the vestry vote to continue the support of St. Martin-in-the-Fields Episcopal Church for Ayo Omoniyi in his application to become a Candidate for Holy Orders. Ike Ogbue seconded the motion and the motion carried. The letter of support was signed and attested and will be forwarded to the Bishop of the Episcopal Diocese of Fort Worth.
Announcements/Upcoming Events
EYE Italian Lunch – March 5 12:15 PM
Vestry Meeting – March 19 12:30 PM
Vestry Retreat – March 25 10 AM – 1:30 PM
Bishop’s Visit and Confirmations – April 2
Ministry Liaison Reports – April 23
St. Martin’s School Bingo Night Fundraiser – April 29 6 PM
Vacation Bible School – June 12 – 16 9 AM – 12 PM
Fever Soccer Camp – June 19 – 23 9 AM – 12 PM
The meeting adjourned at 3:45 PM with prayer by Charles Busey.
Respectfully submitted,
Glenda Morehead
Clerk
Please note: Next regular vestry meeting Sunday, March 19, 2017, 12:30 PM, East parish Hall.
Prayer Shawl Fundraiser Request
The Prayer Shawl Ministry requests the approval of the Vestry for a Fundraising Event in late Fall of 2017. This would consist of a “Boutique type” event held in the small Parish Hall after the 10:30 AM service on one ––maybe two Sundays. Items that would be up for sale will be made by members of this Ministry.
All proceeds from this event would go into the Prayer Shawl Ministry Account for the purchase of yarn, gift bags, tissue paper, cards and postage as needed.
Thank you for your attention concerning this matter.
Respectfully submitted,
Kathy Wilkinson
Prayer Shawl Director
by Alan Bentrup | Feb 20, 2017 | Vestry Updates
ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
January 29, 2017
Present: Jim Bedell, Jack Bolerjack, Charles Busey, Adam Jarrett, Courtney Mullaney, Ike Ogbue, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden, Kathy Wilkinson: Scot McComas, Rector.
Also present: Glenda Morehead, DJ Mitchell.
Not Present: MaryBeth Butler,
A special meeting of the vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, January 29, 2017, in the Godly Play Room immediately following the Annual Parish Meeting. The meeting was called for the purpose of electing a junior warden, clerk of the vestry, and treasurer for the coming year, and for other organizational matters. The meeting opened with prayer by the rector at 1:25 PM.
Election of Clerk of the Vestry
Courtney Mullaney moved Glenda Morehead be elected clerk of the vestry of the coming year. Adam Jarrett seconded the motion and the motion carried.
Election of Treasurer
Jim Bedell moved DJ Mitchell be elected treasurer of St. Martin-in-the-Fields Episcopal Church for the coming year. Linda Snow seconded the motion and the motion carried.
Election of Jr. Warden
Charles Busey volunteered to serve as junior warden for St. Martin’s for another year, and moved that he be elected to the post. Adam Jarrett seconded the motion and the motion carried.
Email requirements for Vestry Members
Senior Warden Linda Snow announced that the diocese has directed that all church leaders are to use email addresses that are theirs alone, not used by any other coworkers or family members. Communications Director Susan Kleinwechter can assist any vestry member who needs help setting up such an address.
Vestry Sign-Ups
Vestry members provided their contact information to the clerk. They also chose which of the 3 weekend services is their preference to serve as Vestry Person in Charge. The vestry meeting schedule and lists of the duties of each service were provided to members. The printed contact information list and VPiC schedule will be emailed to members as soon as possible this week.
Vestry Spring Retreat
The rector announced that the Spring Vestry Retreat will be led by the Rev. Courtland Moore who will be instructing all present on the roles of the vestry, rector and all other church leaders in their responsibilities and relationships as those who direct St. Martin-in-the-Fields Episcopal Church. Attendance at the retreat is mandatory for all vestry members, the clerk and treasurer. All vestry members present agreed to the date of March 25, 2017, 10 AM to 1:30 PM, in the home of Jim Bedell, 3900 Kimbell, Fort Worth 76244.
Adjournment and Closing Prayer
The meeting closed with prayer by Courtney Mullaney at 1:40 PM.
Respectfully submitted,
Glenda Morehead
Clerk
Next Regular Meeting February 19, 2017
Lunch – Jack Bolerjack
Ending Prayer – Charles Busey
