Vestry minutes – March 19, 2017 meeting

March 19, 2017
Present: Adam Jarrett, Jim Bedell, Jack Bolerjack, Charles Busey, MaryBeth Butler, Courtney Mullaney, Ike Ogbue, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden, Kathy Wilkinson; Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, March 19, 2017, in the East Parish Hall.  The meeting opened at 12:30 PM with prayer by the Rector.
Minutes Approved
Jim Bedell moved the minutes of the February 19, 2017 meeting be approved. Kathy Wilkinson seconded the motion and the motion carried.
Treasurer’s Report
The Treasurer reviewed the February financial reports.  (See attached.) Treasurer DJ Mitchell stated that this is the last vestry meeting at which he will provide no notes providing analysis of the year to date and projections for the future. Everyone who has the responsibility of a budget line should be receiving monthly statements of their budget. If they are not, they are to contact the financial manager. He assured the vestry that all expenses have the appropriate paper trail for the comfort of the vestry and for auditing purposes.
St. Martin’s Episcopal School
School Fundraiser: Plans are progressing for the school’s Bingo Night Fundraiser on April 29. Vestry members will be bringing the following beverages for the evening:
MaryBeth Butler, Joel Walker, and Jack Bolerjack will provide beer.
Courtney Mullaney and Ike Ogbue will bring red wine, and all other vestry members will bring white wine.
Extended Care Plans: Current plans are to provide extended care from 2-4 PM following the regular school hours, if it is determined to be financially viable. Courtney Mullaney will work with the school director about the possibility of more extended hours, including mornings, if there is enough of a market for that extension.
Summer Activities for Children

  • Vacation Bible School will be held June 12 – 16 from 9 AM to 12 PM.
  • Fever United will hold a Soccer Camp June 19 – 23 from 9 AM to 12 PM.
  • Other two to three week Summer Camps are being considered for the months of July and August.

Diocesan Information
Joel Walker provided the following information from the Diocese of Fort Worth:
Racial Reconciliation Plans: The Rev Eric Law, assisted by Bill Cruz, will do the advance work to customize the program for the Diocese of Fort Worth in a half day session to be held at St. Christopher’s on April 22. Walker will be attending that advance preparation session.
Property Lawsuit Update: Although there have been statements by various entities alluding to a time frame for the settlement of the property dispute, no rulings have been made by the courts. Any information to the contrary is not accurate.
Presiding Bishop to Visit: The Most Rev. Michael Curry will visit the Episcopal Diocese of Fort Worth April 6 – April 8, 2017. Plans for activities during his visit continue to evolve. The best source for information is the diocesan website.
Grant Received for Church Planting: A grant has been received from the Episcopal Church for church planting in Parker County.
Junior Warden’s Report
Additional Handicapped Spaces Planned: St. Martin’s currently has 3 spaces for handicapped parking. It is possible to provide 5 spaces. Charles Busey moved the vestry approve the addition of two additional handicapped spaces as recommended by the striping company. Jim Bedell seconded the motion, and the motion carried.
Striping of the Parking Lot: Weather has delayed the striping of the parking lot. Jr. Warden Busey stated that it is hoped the work can be done Friday, March 24.
Soccer Fence Installation Update: The poles for the fence surrounding the fields are in place, and the cable will be put in this week.
AED Will Be Moved: Vestry consensus is that the Automated External Defibrillator needs to be moved to the church building so it will be readily available during services. Research will be done to determine the best place for it to be installed, and the jr. warden will have it moved.
Senior Warden’s Report
AED Training: Senior Warden Linda Snow stated that she has been unable to determine who needs the AED 4 hour course and when it can be held.
Food for Retreat: She distributed a list for vestry members to sign up saying what food they will be bringing to the retreat. Host Jim Bedell will provide brisket as the meat for the lunch.
Picture Directory: Vestry members are expected to help guide people through the process when they come to have photos taken for the directory. Parishioners will be signing up to schedule their photos for the next 4 weeks.
Rector’s Report
Vestry Retreat Plans: The Vestry Retreat is planned for 10 AM – 1:30 PM. The Rev Courtland Moore will lead the retreat at the home of Jim Bedell.
Written Vestry Reports: The rector asked that all who plan to report to the vestry, including those who report on a regular basis, prepare their reports in writing and send them electronically to the clerk so they can then be electronically distributed to all vestry members for them to study prior to the meeting. Written reports help speed the progress of meetings. He will ensure that the information regarding St. Martin’s School and Diocesan Information are provided in writing going forward as are the minutes, treasurer’s reports and vestry ministry liaison reports currently.
Announcements/Upcoming Events

  • Vestry Retreat – March 25 10 AM – 1:30 PM
  • Bishop’s Visit and Confirmations – April 2
  • Ministry Liaison Reports Due to Clerk – April 19
  • Ministry Liaison Reports – April 23
  • St. Martin’s School Bingo Night Fundraiser – April 29 6 PM
  • Vacation Bible School – June 12 – 16  9 AM – 12 PM
  • Fever Soccer Camp – June 19 – 23  9 AM – 12 PM
  • The meeting adjourned at 1:55 PM with prayer by Nancy Wieden.

Respectfully submitted,
Glenda Morehead
Please note:  Next regular vestry meeting Sunday, April 23, 2017, 12:30 PM, East parish Hall.