Vestry Minutes – November 21, 2022

by Anika Rinker | Jan 5, 2023 | Vestry Updates

Vestry Meeting – St. Martin-in-the-Fields Episcopal Church
November 21, 2022

Meeting was held by ZOOM

Present: Alan Bentrup, Jim McManic, Bob Garrity, Mary Anderson, Melissa Kurkul, Rick Schulz, Bob Bess, Jen Duncan, Linda Seeber, DJ Mitchell, Gary Wilkinson

Absent: Amanda Alvarez and Keen Haynes.

• Opening Prayer
• The October minutes were presented. No changes were made.  Bob Bess made a motion to accept the minutes and DJ Mitchell seconded.  Vestry voted and approved.
• Finance Committee Report – Gary Wilkinson
  • See attached report for details
  • Highlights:
    • Increase in general fund
    • Ahead with expenses for the year
    • 77 pledges – 80% of goal – Letters will be sent out in the weeks to come.
    • Next budget meeting is December 17^th.
  • Treasurers Report – DJ Mitchell
    • See attached report for details.
      • 3 points to remind everyone regarding budget:
        • AC units are older and will be in need of replacing at any time
        • Looking at hiring a part time clergy
        • Diocesan assessment
      • There is a bid out for solar panels – still waiting for the company to respond.
    • Bob Bess made a motion to accept the reports and Keen Haynes seconded. Vestry voted to accept the budget and treasurers report.

Senior Warden – Keen Haynes via Alan

• Announced the resignation of Joe Stark. Replacement to be voted on in January.
• Members who are elected as delegates will be on a 13 month term.
• Candidates being sought for all positions.

Jr Warden – Rick Schulz

• Reported:
  • Locksmith bill from July is still in need of being paid.
  • Cintas work is completed
  • New locks to be installed per dioceses mandates
• Master Plan update w/city of Southlake
  • Positive Meeting,
  • Packet being prepared for neighbors to the north
  • Next step is to present to the congregation
• Clergy Conference
  • Grants available for different things
• Advent Schedule announced

Closing Prayer

Adjourned at 8:05

Respectfully submitted – Mary Anderson

Vestry Minutes – October 16, 2022

by Anika Rinker | Jan 5, 2023 | Vestry Updates

Vestry Meeting – St. Martin-in-the-Fields Episcopal Church
October 16, 2022

Present: Alan Bentrup, Jim McManic, Keen Haynes, Bob Garrity, Mary Anderson, Melissa Kurkul, Amanda Alvarez, Rick Schulz, Bob Bess, Gary Wilkinson

Absent: Jen Duncan, Joe Stark, and Linda Seeber

• The September minutes were presented. No changes were made.  Bob Bess made a motion to accept the minutes and DJ Mitchell seconded.  Vestry voted and approved.

Opening Prayer

Finance Committee Report – Gary Wilkinson

• See attached report for details
• Highlights:
  • General fund has increased over the month.
  • Diocesan assessment is not being changed so that monies will not be spent elsewhere until we know our assessment to the dioceses.
  • External audit is being budgeted.
• 23 parishioners have returned their pledge cards = $149,000
• November 19^th is the next meeting to continue planning the 2023 budget.

Treasurers Report – DJ Mitchell

• See attached report for details.
• Reported the “draft budget” was being done
• Needs from ministries need be determined by the November vestry meeting.
• Monies will be added to particular areas:
  • Part time priest
  • Youth minister
  • Financial Manager
• Bob Bess made a motion to accept the reports and Keen Haynes seconded. Vestry voted to accept the budget and treasurers report.

Senior Warden – Keen Haynes

• General Convention is in February in Galveston
• Members who are elected as delegates will be on a 13 month term.
• Mentioned that 4 candidates are needed for vestry for 2023 as well as delegates.

Jr Warden – Rick Schulz

• Reported:
  • Fire code issues are being addressed by Cintas
  • Striping of the parking lot will be completed soon.
  • AC unit issues are complete with the company flushing out and cleaning the units.
  • Sprinkler man is working on the system.
• Alan mentioned that a property committee will meet to discuss upkeep on the grounds, scout projects that have been submitted and other issues.
• Committee will report back to the vestry for final approval.

Alan Bentrup

• The City of Southlake will hold a forum for neighborhoods and any other people affected by the changes presented by the architectural firm. The SPIN – Southlake Program for Involvement of Neighborhoods will host the meeting with the architects present.  This will be a public meeting advertised by the city.
• Christmas Schedule for services were presented. More to come.
• Letters for Thanksgiving and Christmas offerings will be sent out during the respective time of year.
• November meeting will be held on ZOOM due to Alan being out of town on the Sunday of the regularly scheduled vestry meeting.

Closing Prayer

Adjourned at 12:45

Respectfully submitted – Mary Anderson