St. Martin-in-the-Fields Vestry Meeting February 23, 2025

Vestry Reports & Financial Updates

Present: Alan Bentrup – Rector, Mary Beth Butler – Senior Warden, Dick Seeber – Jr. Warden, Carlie Briggs, Shawn Casey, Bob Garrity, Rebecca Haynes, Bryan Hedrick, Elizabeth Jordan, Tina Morehead, Jeanne Neill, Thomas Schloer. John Wieden, Glenda Morehead – Clerk, DJ Mitchell – Treasurer, Gary Wilkinson – Finance Committee Chair, Michael Yackira – Endowment Committee Chair.

Also Present:  Walker Bentrup, Trent Briggs, Sue Mitchell, Leah Robinson, Linda Seeber.

A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held in the Choir Room on Sunday February 23, 2025.

The meeting opened at 12w PM with prayer by the Rector who chaired the meeting. He announced that the vestry meeting would incorporate vestry orientation, meaning that it was expected to last longer than the usual one hour or less, so everyone needed to be prepared.

Consideration of the Minutes

Dick Seeber moved the minutes of the January 19, 2025 be approved as corrected and the minutes of the January 26 Annual Meeting and the January 26, 2025 Called Vestry meeting be approved as distributed. Mary Beth Butler seconded the motion and the motion carried.

Financial Matters

Duties of the Finance Committee: Gary Wilkinson explained the Finance Committee follows the directives set out in its Charter which is attached to and made a part of these minutes. The committee holds meetings in which they consider and vote on various financial matters. They then make recommendations to the vestry. The fiduciary responsibility in any Episcopal church rests in the hands of its vestry.

Wilkinson stated that when reading the financial reports it is important to focus on trends.  He answered several questions in that regard and reminded all present they can contact him or the Treasurer with any questions.

Finance Committee Recommendations: The committee recommends that the Planned Giving Program prepared by Michael Yackira be presented to the vestry for approval.

The committee also endorsed the Rector’s request for funds to rekey the campus as necessary, the cost to be determined.

Finance Committee Recommendations and Treasurer’s Report Accepted: Mary Beth Butler moved that the recommendations of the Finance Committee and the Treasurer’s report be accepted as presented. Thomas Schloer seconded the motion and the motion carried.

Junior Warden Report

Dick Seeber reported on various repair jobs completed. He also explained the process involved when work on St. Martin’s campus requires outside contractors. His report is attached to and made a part of these minutes.

Senior Warden’s Report

The written report of Senior Warden Mary Beth Butler is attached to and made a part of these minutes. She told of having the opportunity to meet with the new bishop of our Northern Region of EDOT, the Rt Rev Brian Seage. She found him to be very knowledgeable about St. Martin’s location in an expanding community.

Every month she will be bringing sign-up sheets for vestry members for Vestry Person in Charge duties and vestry meeting snacks.

Rector’s Report

The Rector’s written report is attached to and made a part of these minutes.

Building Security: John Wieden has agreed to work with the Rector on ensuring Buildings Security.

Ministry Survey Results: Michael Yackira will assist the Rector in implementing any ministry changes that may result from the recent survey by Deborah Diehl. 

Master Plan Update

DJ Mitchell reported that he is still working with experts in the various fields to reduce the costs of the education building reconstruction and renovation. He will meet with the architect this week and expects to have 3 bids for the project by March 11. He expects to be prepared to ask for a vestry vote March 23.

Meeting Adjournment

Carlie Briggs moved the meeting be adjourned, John Wieden seconded the motion and the motion carried.

The meeting closed with prayer by the Rector at 1:50 PM.

Respectfully submitted,

Glenda Morehead, Clerk

NEXT REGULAR VESTRY MEETING MARCH 23, 2025 12 PM CHOIR ROOM