St. Martin-in-the-Fields Vestry Meeting November 24, 2024
For a pdf of financials, please click here
Present: Alan Bentrup – Rector, Mary Beth Butler – Senior Warden, Rick Schulz – Jr. Warden, Dick Seeber – Jr. Warden, DJ Mitchell – Treasurer, Bob Bess, Carlie Briggs, Shawn Casey, Eloise Frye, Bob Garrity, Bryan Hedrick, Elizabeth Jordan, Glenda Morehead – Clerk, Gary Wilkinson – Finance Committee Chair.
Also Present: Kameron Abram– Eagle Scout candidate, Liza Goodner, Linda Seeber.
Not Present: Rebecca Haynes.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday November 24, 2024 at 12 PM in the West Parish Hall.
The meeting opened with prayer at 12:00 PM by the Rector who chaired the meeting.
Eagle Scout Project Presentation – Kameron Abram
Abram’s Eagle Scout Project involves repair, renovation and improvement of the shed that houses the gardening equipment used to maintain St. Martin’s property. He plans to complete the project in April. He understands his work must meet Jr. Warden’s requirements. DJ Mitchell moved the project be approved as presented, Dick Seeber seconded the motion, and the motion carried. As the time for his work comes nearer, Abran will be invited by the Rector to speak during church services.
Consideration of the Minutes
Mary Beth Butler moved the minutes of the October 20, 2024, vestry meeting be approved as distributed. DJ Mitchell seconded the motion and the motion carried.
Finance Committee Report and Acceptance of the Treasurer’s Report
Notes from the Committee Meeting: Gary Wilkinson reported that St. Martin’s cash position remains as was expected previously.
Budgeting Changes: DJ Mitchell reported that changes in the Curate position, the addition of the 4 Saints Food Pantry pledge, website reconstruction, additional youth program support and compensation for the Financial Manager and Chuck Ambrose will all be factored into the 2025 budget. Pledges continue to come in and the budget will be finalized at the January 19, 2025, Vestry meeting.
Treasurer’s Report Accepted: Rick Schutz moved that the Treasurer’s report be accepted as presented. Mary Beth Butler seconded the motion and the report was accepted.
Update on Stewardship Activities: The Rector stated that he sends a personal thank-you note to every pledger. Vestry members are asked to participate in thanking pledgers. The note cards are provided in preaddressed stamped envelopes. Any vestry member who is not comfortable in helping thank pledgers is not required to participate.
Junior Wardens’ Reports
The reports prepared by the Jr. Wardens are attached to and made a part of these minutes. Rick Schutz reported that the leak referenced in his report has been fixed. The Jr. Wardens received a hearty round of applause for all their work this year.
Senior Warden’s Report
The written report of Senior Warden Mary Beth Butler is attached to and made a part of these minutes
Curate’s Report
Gavin Tomlin remarked that he has mixed emotions at leaving St. Martin’s for his new position.
Rector’s Report
The Rector’s written report is attached to and made a part of these minutes.
Mission, Vision, Values Approved: The proposed changes were provided in the vestry packet sent out by the Rector. DJ Mitchell moved the Vestry approve going forward with the plans as presented. Mary Beth Butler seconded the motion and the motion carried. The changes will be presented to the parish during January and February Rector’s Forums.
Bylaws Committee Report
The report of the Bylaws Committee is attached to and made a part of these minutes. When the revised bylaws have been approved by the Episcopal Diocese of Texas, the resulting document will be presented to the vestry for adoption.
Master Plan Update
DJ Mitchell reported that he anticipates as many as three bids for work related to the office modifications to the small parish hall. Final design drawings will be complete after the holidays, sometime in January.
It appears that pursuing a different type of contact has set the stage for a project within our budget limits. Actual bids will confirm this expectation or they will require us to modify our thinking.
Bob Bess moved the meeting be adjourned, DJ Mitchell seconded the motion and the motion carried.
The meeting closed with prayer by the Rector at 12:55 PM.
Respectfully submitted,
Glenda Morehead, Clerk