Vestry Minutes: March 26, 2023

St. Martin-in-the-Fields Vestry Meeting March 26, 2023

For a pdf of the full vestry packet, including all reports and financials, please click here.

Present: Alan Bentrup -Rector, Bob Bess – Senior Warden, Rick Schultz – Jr. Warden, Dick Seeber –

Jr. Warden, DJ Mitchell – Treasurer, Amanda Alvarez, Mary Anderson, Mary Beth Butler, Bryan Hedrick, Liz Jordan, Melissa Kurkul (via Zoom), Becky Snell-Bolerjack, Glenda Morehead – Clerk.

Also Present: Gary Wilkinson, Finance Committee Chair.

Not Present:  Jen Duncan.

A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, March 26, 2023, in the West Parish Hall. The meeting opened with prayer by the Rector at 12:00 PM.

Consideration of Minutes

DJ Mitchell moved the vestry approve the minutes of the February 26, 2023 meeting. Elizabeth Jordan seconded the motion, and the minutes were approved.

Written Reports Going Forward

The Rector, the ex officio president of the vestry, has instituted a new policy for vestry meetings. In the future the following written reports are to be attached to and made a part of vestry minutes and available on the website after approval. Vestry members are to receive them prior to the meeting.

Finance Committee Report & Acceptance of the Treasurer’s Report

Committee Charter Revised: Gary Wilkinson presented the revised Charter for the Finance Committee. The Charter is in compliance with the parish bylaws. DJ Mitchell moved the vestry approve the Charter, Bob Bess seconded the motion and the Charter was approved.

Outside Audi Update: Wilkinson stated that the outside audit of the parish will have to be delayed until after the tax season. The audit will be done by the Garrett & Swann CPA firm in Lubbock.

Treasurer’s Report Accepted: Dick Seeber moved the Treasurer’s Report be accepted. Rick Schultz seconded the motion and the motion carried.

Capital Needs List

The Rector announced that a Capital Needs List is to be created. The list needs to be available for those who want to contribute specific items to St. Martin’s. Amanda Alvarez will spearhead the effort to publicize the list, coordinating with the Parish Administrator.

Jr. Wardens’ Reports

Maintenance Items: The Jr Wardens reported the status of various maintenance items.

Grubby Sunday: Vestry members were reminded of the Grubby Sunday planned for March 26.

Dishwasher for Parish Hall: More research is needed. The subject was tabled to a later date.

Senior Warden’s Report

The Senior Warden thanked all those who contribute time and effort to St. Martin’s.

Rector’s Report

Curate Update: The Rector announced that he has interviewed three candidates who will be graduating in June. All 3 would be good fits for St. Martin’s, and he has reported that fact to the diocese. 

Master Plan Update

Beginning in April the progress of the Building plans will be publicized in an ongoing basis.

Bylaws Committee

The bylaws of St. Martin-in-the-Fields must be updated to comply with the Constitution & Canons of the Episcopal Diocese of Texas. The Rector has appointed the following committee: Chair Glenda Morehead, Jen Duncan, DJ Mitchell, and Dick Seeber.

DJ Mitchell moved the meeting be adjourned, Bob Bess seconded the motion and the motion carried. The meeting closed with prayer by the Rev. Alan Bentrup at 1:00 PM.

Respectfully submitted,
Glenda Morehead