Vestry Minutes for 2018 Annual Meeting

St. Martin-in-the-Fields Episcopal Church Annual Meeting 2018
January 27, 2019
The Annual Meeting of St. Martin-in-the-Fields Episcopal Church was held January 27, 2019 in the East Parish Hall. The Rector announced there was a quorum present, then opened the meeting with prayer at 12.28 PM.
Election of the Secretary
Linda Seeber moved the Rev. Scot McComas be elected secretary to record the minutes of the meeting. D.J. Mitchell seconded the motion and the motion carried.
Introduction of Current Vestry
The Rector introduced the current vestry members, and they were acknowledged by a round of applause. Those whose terms end in 2021 are Christopher DeClerk, Sharon Dudek, Becky Snell, and Ben Taylor. Those whose terms end in 2020 are Mary Beth Butler, Keen Haynes, Brandy Heckel, and Linda Seeber. He then introduced those whose terms end today. They are Christopher Mullaney, Linda Snow, Joel Walker and Nancy Wieden. He presented each with a St. Martin card. Nancy Wieden was not present due to illness and Christopher Mullaney was not present due to a sick child. The Rector expressed thanks on behalf of himself and St. Martin-in-the-Fields Episcopal Church to Linda Snow who has served as senior warden for the past two years. He gave her a gift of a Waterford Cross.
Ballot Counters Announced
The Rector announced the vestry members who will serve as the committee to count the ballots for this meeting: Linda Seeber, chair, Sharon Dudek, and Joel Walker.
2019 Vestry Election
The Rector announced the 4 candidates nominated to the vestry prior to today’s meeting: Bob Bess, DJ Mitchell, Chris Mullaney (who was eligible for election to a full 3 year term), and Julie Sutton. The Rector thanked all the nominees for their willingness to serve. There being no nominations from the floor, he declared the nominations closed. Gil Kleinwechter moved the slate be elected by acclimation. Kerry Angle seconded the motion, the motion carried, and the slate was elected.
Introduction of Current Delegates
Those who served as St. Martin’s delegates to diocesan convention during the past year were thanked for their service with a round of applause. They were Keen Haynes, Ron Hitchcock, Susan Kleinwechter, Ed McGlaston, and Becky Snell.
2019 Delegate Election
The Rector announced that the following individuals have been nominated to serve as St. Martin-in-the-Fields Episcopal Church delegates to diocesan convention for the coming year: Keen Haynes, Ed McGlaston, Becky Snell, and Linda Snow. One additional delegate was needed and Marty Hitchcock nominated Brandy Heckel to serve. Heckel’s nomination was seconded by Ron Hitchcock. There being no nominations from the floor, Linda Snow moved the nominations be closed and the slate elected by acclamation. Susan Kleinwechter seconded the motion, the motion carried, and the slate was elected.
Election of Alternate Delegates
The Rector asked for volunteers to serve as alternate delegates for 2019. The following persons volunteered: Bob Bess, Joel Walker, Paula Jefferson and Phyllis Bess. They were seconded by the following respectively: Keen Haynes, Jim Bedell, Marty Hitchcock, Deneice Wood. There being no more volunteers to come forward the Rector moved the slate of volunteers be elected as alternate delegates for 2019. Susan Kleinwechter seconded this motion, the motion carried, and the slate was elected.
Rector’s Report
The Rector announced that he had presented his report at every worship service this weekend, to ensure that even those not attending the meeting today would have the opportunity to receive it in person. After today’s meeting it will be available on the website. He thanked all the volunteers, staff and clergy who serve the people of St. Martin’s.
Senior Warden’s Report
Senior Warden Linda Snow expressed her thanks to the Rector for the confidence he has shown in her by asking her to serve as senior warden for past two years. She also thanked all the people of St. Martin’s who have helped in so many ways to make her job easier. She reviewed her report displayed on the screen, placing special emphasis on the outreach programs St. Martin’s conducted in the past year. She also discussed The General Convention of the Episcopal Church in Austin in summer 2018.
Junior Warden’s Report
Junior Warden Linda Seeber highlighted portions of her report and thanked all those who volunteered and have participated in the repair and maintenance of our buildings and their contents and surrounding grounds. The Rector thanked Linda and her husband, Dick, who assisted Linda in the upkeep and care of the grounds and facilities.
Financial Report
Treasurer DJ Mitchell provided copies of his report for all present and reviewed them. The report combined statement of operating income and expenses for the church and school for 2018, the same budget for 2019, the temporarily restricted fund activity and balances for 2018, and the 2018 cash carryover as of December 31, 2018.
The Rector thanked DJ and Sue Mitchell for their willingness to provide their financial expertise in hours of work on behalf of St. Martin’s. He also thanked the people who count the money weekly and make the deposits at the bank weekly.
Announcements and Final Remarks
Reports and Minutes on the Website: Parishioners were referred to all Annual Meeting reports for today which are published on the church website. Annual meeting minutes will be published on the website after their approval by the vestry as soon as possible.
Vestry Meeting: The vestry will meet in the church library immediately following this meeting.
Appointment of Senior Warden: The Rector announced he appointed Keen Haynes as Senior Warden for the 2019 year.
50th Anniversary Announcement: Linda Snow invited people to assist the History Committee in preparation for St. Martin’s 50th anniversary on January 18, 2020. The Rector asked people to gather in various parts of the room to represent the years they have attended St. Martin’s in groups of 0-5 years, 6-10 years, 11-15 years, 16-20 years, 21-25 years, and over 25 years. It was a great visual – depicting years of ministry at St. Martin’s.
Next Annual Meeting: The next annual meeting of St. Martin’s will be on January 26, 2020.
Closing Prayer         
The meeting closed with prayers by the Rector at 1:53 pm.
Respectfully submitted,
The Rev. Scot McComas, Secretary Pro Tempore and Rector