Vestry minutes – February 28, 2016 meeting

February 28, 2016
Present: Gregory Anderson, Jim Bedell, Charles Busey, Gil Kleinwechter, Elizabeth Mason, Courtney Mullaney , Linda Snow, Joel Walker, Nancy Wieden, Kathy Wilkinson; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
Also Present: Ronald Hitchcock.
Not present: Jack Bolerjack, Cyndy Sulots; Scot McComas, Rector.
A special meeting of the vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, February 28, 2016, in the Chapel. The meeting was called for two purposes: to acknowledge receipt of the Parochial Report and consider the vote to approve its being forwarded to the diocese and to discuss and consider a vote on a labyrinth for St. Martin’s. In the absence of the rector, who was teaching a class nearby, the meeting opened with prayer by Senior Warden Kleinwechter at 12:12 pm.
Consideration of the Parochial Report
Gregory Anderson moved the vestry acknowledge receipt of the Parochial Report for 2015 and approve its being forwarded to the diocese. Linda Snow seconded the motion and the motion carried.
Consideration of a Labyrinth for St. Martin-in-the-Fields Episcopal Church
The wardens and Ron Hitchcock met recently with a representative of the contractor, SolCrete, which has provided the best bid for construction of a labyrinth for St. Martin’s. After determining that the contractor also best understands the needs of St. Martin’s, the wardens recommend that the vestry vote to approve awarding the contract to SolCrete as proposed. (See the attached documentation compiled by Hitchcock.) Total cost of the project would be $16,080.00 plus $75.00 for the permit required from City of Southlake. Funding for the labyrinth would come from the following sources: Memorial Fund – $11,110.00, Brick Money – $2,292.00. The balance required would come from the General Fund. Courtney Mullaney moved the vestry approve construction of the labyrinth as proposed. Jim Bedell seconded the motion, and the motion carried. With the location of the labyrinth being at the front of the church building Hitchcock envisions that the bricks purchased to border the labyrinth will be used instead to provide a walkway from the front sidewalk to the labyrinth, allowing participants to begin to enter a meditative state before entering the labyrinth.
Vote to Adjourn and Closing Prayer
Gregory Anderson moved the meeting be adjourned, Kathy Wilkinson seconded the motion, and the motion carried. The meeting was adjourned with the closing prayer offered by Gil Kleinwechter at 12:32 pm.
Respectfully submitted,
Glenda Morehead