ST. MARTIN-IN-THE-FIELDS VESTRY MEETING
April 23, 2017
Present: Norma Barbier, Jim Bedell, Jack Bolerjack, Charles Busey, Courtney Mullaney, Ike Ogbue, Linda Seeber, Linda Snow, Joel Walker, Nancy Wieden, Kathy Wilkinson; Scot McComas, Rector; Glenda Morehead, Clerk; DJ Mitchell, Treasurer.
Not present: MaryBeth Butler.
A regular meeting of the Vestry of St. Martin-in-the-Fields Episcopal Church was held Sunday, April 23, 2017, at 12:15 PM in the East Parish Hall. The meeting opened with prayer by the Rector.
Approval of Minutes
Joel Walker moved the minutes of the March 19 meeting be approved as distributed. Jim Bedell seconded the motion, and the motion carried. Kathy Wilkinson moved the minutes of the March 25 meeting be approved as distributed. Jim Bedell seconded the motion, and the motion carried. Kathy Wilkinson moved the minutes of the April 9 meeting be approved as distributed. Jim Bedell seconded the motion, and the motion carried.
Treasurer’s Report
Treasurer’s Report Accepted: The Treasurer reviewed the monthly financial reports. (See attached.) Joel Walker moved the treasurer’s report be accepted as presented. Jim Bedell seconded the motion, and the motion carried.
Votes on Budget Changes: At the recommendation of the Treasurer the following motions were passed:
Joel Walker moved that the Organist/Music Director and the Supply Organist budget line items be combined. Ike Ogbue seconded the motion, and the motion carried.
Courtney Mullaney moved that the expense category in the budget called “YM Mission Trip” and the category called “Youth Mission Trip” in the Temporarily Restricted Fund Activity and Balances report be changed to “YM Mission and EYE Conference Trips.” Ike Ogbue seconded the motion, and the motion carried.
The Treasurer announced that a report will be presented at the May meeting regarding funding for the replacement of the gutters as recommended by the Jr. Warden. He also announced that the clergy benevolence funds will be combined into one account.
Audit Date to Be Changed: The rector stated that the audit of St. Martin’s previous year financials needs to be done in July. The report of the Auditing Committee must be prepared in time to be approved by the vestry at a vestry meeting before it is forwarded to the diocese by the canonical deadline of September 1. Selection of Auditing Committee members will begin shortly.
Endowment Consideration: Consideration is being given to setting up an endowment fund for St. Martin’s. Our financial advisor, Jim Hazel, has previously offered the assistance of his team when St. Martin’s is ready to proceed. DJ Mitchell will contact Hazel with the idea of inviting him to come and speak to the vestry in that regard in the very near future.
St. Martin’s Episcopal School
The written report is attached and made a part of these minutes.
Diocesan Information
The written report is attached and made a part of these minutes.
Racial Reconciliation Training Update: The times for the Racial Reconciliation training on May 12 – 13 are not available at this time. The training will take place at St. Luke’s in the Meadow Episcopal Church. The training is strongly recommended for all those in church leadership positions.
Bishop to Move: The bishop will be moving his residence to Abilene sometime in the future.
Vestry Ministry Liaison Reports
The written reports of the vestry liaisons to the following ministries are attached and made a part of these minutes:
Adult Education Ministries, Children’s Ministry, Communications Committee, Hospitality, Outreach, Pastoral Care, Worship Committee, and Youth Ministry.
Junior Warden’s Report
Replacement of School Building Doors: Jr. Warden Charles Busey recommends acceptance of the bid from Vortex for replacement of the doors on the west side of the building with the change of clear glass windows rather than the mirror glass listed on the current proposal. Linda Snow moved the vestry approve acceptance of the Vortex bid with uniform doors including clear glass windows on the west side of the school building at a cost not to exceed $5.000.00, funding to come from the Emergency Fund. Jim Bedell seconded the motion, and the motion carried.
Playground Changes: School Director Serin Stanford submitted a proposal with suggestions on options to redo the base and borders on the playground (see attached). Charles Busey, Neil Rinker and Norma Barbier will assist in researching the matter and provide recommendations on how to proceed with any changes.
Resolution of Thanks for the Soccer Field Enclosure: Charles Busey moved the vestry adopt the following resolution:
On behalf of St. Martin-in-the-Fields Episcopal Church the Vestry wishes to express our profound gratitude to Constance and Willard Smith and Fever United for the gift of the enclosure which now surrounds our fields. The enclosure is a symbol of the commitment of us all to preserve the fields not only for use by those who come today but all those in the future. We thank you.
Kathy Wilkinson seconded the motion, and the motion carried.
Senior Warden’s Report
The written report is attached and made a part of these minutes.
Newcomers Dinner: A newcomers dinner is currently on the church calendar in May. The vestry discussed the matter and decided instead to honor those new to the church in parish-wide gatherings during the year. The dinner currently listed on the church calendar will be removed.
Rector’s Report
The written report is attached and made a part of these minutes.
The meeting adjourned at 2 PM with prayer by Joel Walker.
Respectfully submitted,
Glenda Morehead
Clerk
Please note: Next regular vestry meeting Sunday, May 28, 2017, 12:15 PM, East parish Hall.